Materials in Alternative Format Can Include, but Are Not Limited To: PDF, Word, Kurzweil

Materials in alternative format can include, but are not limited to: PDF, Word, Kurzweil, MP3, enlarged text or Braille. The ALS Technician checks alternative format for quality and errors; however perfect reproductions cannot be guaranteed.

In order to access this service in a timely manner, students need to meet with their Accessible Learning Services(ALS) Case Manager (CM)or Learning Strategist (LS) as soon as they are able.

Because it can take up to 6-8 weeks for alternative format materials to be prepared, students are encouraged to scan their own learning resources (when possible).

Alternative Format Streams

Stream 1:

• Students who are blind,low vision or partially sighted and use Braille, a screen reader (JAWS), large print or Zoomtext
• These students require their alternative format material in Word format
• Students who use text-to-speech software regularly, are unable to independently access textbook information without alternative format and have accessed alternative format in a previous semester
• Students with a physical disability who are unable to access their books independently

*Note: Stream 1 students will have alternative format materials created on a first come, first served basis.

Stream 2:

• Students who have receivedadaptive technology training for college and are accessing alternative format for the first time
• Students who have been assessed by the Learning Strategist as needing MP3 format to meet the student’s learning needs

Stream 3:

• Students who would benefit from alternative format, but are still able to access textbook materials
• Students who require textbooks in alternative format due to aphysical injury or disability, without AT training for college and who will not be referred to an LS
• Students who require textbooks in MP3 format and because they will not be learning adaptive technology at this time, or a referral to a Learning Strategist would not be appropriate

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• They will be required to submit proof of purchase with the completed “Request for Alternative Format” form.
• If the Technician needs to purchase a copy of the textbook, remove the binding and scan the book, the rebound book must be exchanged for the student’s copy of the textbook

• Assess student for AT
• Teach student the appropriate AT (when applicable)
• Students will be required to scan their own materials during the training process (not access alternative format services)

• They will be required to submit proof of purchase with the completed “Request for Alternative Format” form

• If the Technician needs to purchase a copy of the textbook, remove the binding and scan the book, the rebound book must be exchanged for the student’s copy of the textbook

• They will be required to submit proof of purchase with the completed “Request for Alternative Format” form
• If the Technician needs to purchase a copy of the textbook, remove the binding and scan the book, the rebound book must be exchanged for the student’s copy of the textbook

• The CM or LS will email the completed electronic form to the ALS Technician. This communication from the CM or LS will serve as their consent that the information on the form is correct and that the form is valid.
• The student is to bring proof of purchase to the ALS Technician.

• The CM or LS will email the completed electronic form to the ALS Technician. This communication from the CM or LS will serve as their consent that the information on the form is correct and that the form is valid.
• The student is to bring proof of purchase to the ALS Technician.

• Process the “Request for Alternative Format” form, by stream, and attach a copy of the student’s proof of purchase.
• Order from external sources, or reproduce the required materials as needed.
• Contact the student by email or phone to pick up their alternative format.

• The LS will email the completed electronic form to the ALS Technician. This communication from the LS will serve as their consent that the information on the form is correct and that the form is valid.
• The student is to bring proof of purchase to the ALS Technician.

• Process the “Request for Alternative Format” form, by stream, and attach a copy of the student’s proof of purchase.
• Order from external sources, or reproduce the required materials as needed.
• Contact the student by email or phone to pick up their alternative format.

• Process the “Request for Alternative Format” form, by stream, and attach a copy of the student’s proof of purchase.
• Order from external sources, or reproduce the required materials as needed.
• Contact the student by email or phone to pick up their alternative format.

• Note on the “Request for Alternative Format” form the date and list materials that were picked up.
• Keep a copy of the “Request for Alternative Format” form and proof of purchase until the end of the academic year.
• Provide statistics as required.

• Note on the “Request for Alternative Format” form the date and list materials that were picked up.
• Keep a copy of the “Request for Alternative Format” form and proof of purchase until the end of the academic year.
• Provide statistics as required.

• Note on the “Request for Alternative Format” form the date and list materials that were picked up
• Keep a copy of the “Request for Alternative Format” form and proof of purchase until the end of the academic year
• Provide statistics as required

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