Mail and Bulk Mail Queries Add. 9/07

40.22 -- Landscape & Exterior Services (LES)
July 20, 2009AprilOctober 215, 2013

A.General. Landscape & Exterior Services (LES) is made up of the following divisions: Landscape; Building & Exteriors; Garage/LES Shops; Recycling/Surplus/Solid Waste; Campus Storage; Garage/LES Shops; Campus Mail Servicesand Receiving; Campus Storage, Shop Stores; and the UI Arboreta. LES maintains a large portion of the green space, hardscape, landscape furnishings, roofs and brick/masonry roofs, and building exteriors across campus., which makes up the UI landscape. To request help withassistance from LES related divisions, please contact Facilities Services at (208) 885-6246 or . , for issues relating to these departments. Examples of problems and requests handled by LES personnel include the following: [rev. 9-07]

Arboreta queries [add. 9/07]

Mail and bulk mail queries [add. 9/07]

Maintenance & repair supply purchases [add. 9/07]

Memorial tree program [See 40.31]

Potholes in campus streets

Recycling information and assistance [See 40.22 (C)]

Rental space for short/long term storage

Roof leaks [See 40.22 (D)]

Snow removal and ice control [See 40.22 (E)]

Solid waste removal [See 40.22 (C)]

Sprinkler irrigation problems

Step and sidewalk repair

Surplus procedures for all UI property [See 10.41]

Tree and shrub studies

Vehicle rental & equipment repair & maintenance

B. Definitions.

B-1.Electronic Waste (E-waste): for this policy, electronic waste is any unit that has a plug, battery, or microchip.

B-2.Extraordinary Solid Waste: any waste generated from campus events; construction; remodeling; building cleanouts; building upgrades; and other non-routine functions across campus. Disposal costs are billed directly to the waste generator.

B-3.General Education (Gen Ed) Receptacles: containers (tow units, toters, dumpsters, rolloffs, trash cans) placed on campus by Recycling, Surplus and Solid Waste (RSSW) staff for municipal solid waste that is billed to the UI central waste budget.

B-4.Hazardous Waste: waste not allowed in general education municipal solid waste receptacles across campus. These include, but may not be limited to: paints, spray cans, liquids, toxic substances, pesticides, oils, chemicals, fluorescent tubes, improperly containerized biological materials like blood, body parts, animal parts, body wastes, etc.

B-5.Municipal Solid Waste (MSW) : any solid waste produced by general education or auxiliary units, other than hazardous, infectious or unacceptable waste.

B-6.Sharps: any item having corners, edges, or projections capable of cutting or piercing the[cmz1] skin. (Usually related to bio-hazardous materials, but not necessarily.)

B-7.UI Resident: those students currently registered with university Housing as living on the UI Campus in their residential facilities.

B-8.Unacceptable Waste: other waste not allowed in municipal solid waste receptacles [TA2][at3]across campus. These include but are not limited to: furniture, metals, electronic waste, construction materials and debris, monitors, tv’s, etc. Contact Environmental Health & Safety (EHS) or Recycling, Surplus and Solid Waste (RSSW), if you have questions.

BC. Animal and Pest Control in Buildings and on University Grounds. Facilities Facilities Services utilizes an Integrated Plantest Management (IPM) program to control pests and manage overall plant healthin and around general education buildings on campus.throughout the campus landscape. The IPM program requires the consideration of a wide variety of cultural, biological, environmental, and chemical controls to provide the best growing conditions for the wide variety of plant species found on campus.all available pest control options including trapping, cultural modifications, structural & habitat modifications, and chemical treatments among others. Interior and bBuilding Ppest Ccontrol measures are handled and authorized by Bbuilding Sservices staff and programs. Landscape pest control measures are handled by LES Landscape & Exteriors Services staff and programs. To arrange inspection of an area or arrange authorization for control measures please contact Facilities Services at (208) 885-6246 or .[rev. 9-07]

BC-1. Hunting, fishing, trapping, snaring, baiting of any campus wildlife on the University of Idaho campus is strictly prohibited unless such activity is for educational and research purposes (see BC-64 below). Educational and research activities are allowed as long as prior written authorization is received from Facilities Services before an activity of this nature is started. Facilities Services’ authorization may include and be conditioned on implementation of any necessary safety measures to accommodate the proposed activity. [add. 9-07, ed. 3-09]

BC-2. Live trapping of pets or feral animals if not for research and educational purposes and authorized pursuant to B-1 above, is allowed only if Animal Control or Humane Society officers, or, in the case of a pet, the pet owner, installs and monitors the trap. Facilities Services (885-6246) must be notified and must authorize any live trapping activity prior to placement of any trap. The notification and request for authorization must come from an Animal Control Officer or the pet owner. Prior authorization is required so that all involved campus entities can be notified of this event and so contact information is available if questions or problems arise from the trapping. (While cats and birds are allowed by Family Housing Policy neither are allowed to roam free outside of the resident’s domicile. For more detailed information on the University Residences Pet Policy contact them Housing at (208) 885-6571 or seeread thecurrent policy at ) [add. 9-07]

BC-3. Feeding of natural and feral wildlife is prohibited because of ongoing safety and health issues, vermin population increases around campus buildings, and damage to landscape plant materials from increased and non-sustainable animal populations. [add. 9-07]

BC-4. Pets of any kind are not allowed to be left on campus unattended. Pets must be leashed or constrained by their owner and kept with their owner at all times. Tying pets to landscape fixtures is unsafe for both the campus community and the pet. If pets are brought onto campus, the owner is responsible for monitoring, caring and cleaning up after their pet, as well as any resulting damages caused by it. See APM 35.35 Section J for further information.

BC-5. No pets are allowed on any campus recreation play fields. This is a safety and health issue for all field users.

BC-46.In addition to any of the requirements in this policy, all use of animals for education and research must be approved by the University’s Animal Care and Use Committee (see FSH 1640.12). [add. 3-09]

CD.Recycling, Surplus and Solid Waste (RSSW) Programs.Recycling stations are located at over 300 sites on campus, including, classroom buildings, residence halls and housing areas that are serviced by outside collection stations. Recycling and solid waste crews makestaff make over 500 stops per week to service the campus. For questions concerning the type of wastes recycled please go toUI Recyclingthe website, contact . refer to the Recycling Quick Reference [available from Facilities Services]. For additional information contact the recycling team at or or at call (208) 885-2091. Any questions or concerns, contact RSSW at (208) 885-6222. [ed. 9-07]

CD-11.Solid Waste Disposal. Solid Wwaste Ddisposal is heavily regulated, and laws, regulations, and policies from by numerous federal, state, and local agencies. Regulations change frequently, requiring our ongoing compliance. Solid Wwaste Ddisposal at UI is broken down into two major categories:

(Category 1:)Municipal Solid Waste, Normal day-to-day solid waste generation by campus buildings/departments, and

(Category 2:) Extraordinary Solid Waste

.

solid waste generation that comes from campus events; construction; remodeling; building cleanouts; building upgrades; and other non-routine functions. Billings accrue for all non-general education buildings in Category 1 and for all Category 2 solid waste generation. Generating parties are required to pay the additional cost of the solid waste disposal. for these situations. For more details about solid waste billing, contact RSSW at (208) 885-62222091. Dumpster units locatedGen Ed Receptacles around campus are intended for disposal of normal non-hazardousMmunicipal Ssolid Wwaste (MSW) only. Contact Environmental Health & Safety (EHS at - & Health at (885-6524 or ;) ) or Recycling/Surplus Solid Waste (RSSW) - (at 885-2091 or )) mustfor proper disposal of Nnon-MSW items. of these items. materials generated on a daily basis.

Use of these Gen Ed Receptacles dumpsters for Category 2 functions is also prohibited., andaArrangements should be made with RSSW to handle these situations prior to an event, situation, or project that will generate such waste..[ed. 9-07]

CD-22.Theft of Services. Each dumpster located on campus, is signed with the following: “This dumpster is the use of the University of Idaho.” The unauthorized use of this container is prohibited. ALL solid Wwaste[TA4] receptacles[at5] located on the University of Idaho campus are for the sole use of the University of Idaho. Anyone using this these receptacles container [TA6]without authorization or written permission is in violation of Idaho Code 18-2403 Section 5 – “Theft of Services”. “Theft of Service” and Aanyone caught doing so can be prosecuted. No contractor, vendor, or UI employee orstaff/ student /faculty member should shall dispose of private waste trash through UI dumpsters.using any UI Solid Waste Receptacle[TA7]. (UI Residents are “authorized” users, and as such, are excluded from this provision.)

CD-33.Recyclables & Surplus Propertyand Hazardous Materials in the Solid Waste Stream. Besides the items listed above as unacceptable waste, recyclable items should also be diverted from the Mmunicipal Ssolid Wwaste stream whenever possible, and recycled through the various recycling programs available on campus and in the community.Items that are recyclable or are considered to be a hazardous or toxic waste should not be disposed of through the solid waste disposal system. If there is any question about whether an item should be disposed of in the solid waste stream, please contact RSSW at (208) 885-20916222 with your query. Certain items can and will be rejected by our waste haulers due to because of more stringent disposal regulations. The following list provides examples of recyclable or hazardous material items that should not go into the regular solid waste stream:

• #1 & #2 plastics
• ; aluminum cans
• ; magazines
• ; newspapers
• ; batteries;
• colored ledger paper
• ; phone books
• ; computer paper
• ; printer cartridges
• ; corrugated cardboard
• ; tin cans, and
• white ledger paper.

Also, e-waste or no red/yellow/blue property tagged UI/State/Federal equipment or materials should never be put in any solid waste receptacle[TA8]. Nor should Electronic Waste (E-Waste) be disposed of in any solid waste container. For simplicity sake, if a unit has a plug, battery, or microchip, it will be considered E-Waste. All these items must be disposed of through Campus Surplus.[ed. 9-07]

CD-4.Hazardous Waste/Sharps [TA9]Disposal[at10]. See APM 35.405 20.10.. , R For requests for collection of hazardous materials contact, or call the EHS at (208) 885-6524 or . for further information. [ed. 3-09]

CD-5.Surplus Property Office. For further information or questions,concerning campus surplus programs or operations visit the Campus Surplus website, please refer to APM 10.41, Property Office at , or at (208) 885-2091.

ED.Roof Leaks. When a roof leak occurs, Facilities Servicesshould be contacted at (208) 885-6246 immediately. A maintenance repairpersonMaintenance staff will be dispatched to contain the water and minimize water damage. Maintenance personnel will attempt to determine the cause of the leak and take steps to stop the leak. [Note: Some Most repair work must will be postponed for dry weather in order to properly fix repair the leak.] If the roof leak is discovered during non-working hours or on a holiday, call the Steam Plant at (208) 885-6271 for immediate response. Steam Plant personnel will dispatch maintenance workers to minimize damage to buildings and contents. [ed. 9-07]

EF.Snow Removal. During normal working hours every effort is made to keep building entries and steps clear of snow and ice. Sanding is used as needed. When snow on sidewalks reaches one inch, teams are dispatched to remove the snow. Every weekday morning, sidewalks are checked for ice or frost. If needed, the tractor or hand crew will sand them. When notified of an event is occurring on campus, the snow removal team clears and sands/rocks sidewalks, streets, and parking lots around the event site, prior to the event.

EF-1.Street and Parking Lot Snow Removal. When two or more inches of snow have fallen, or a heavy frost or ice are is present, street and parking lot snow removal and sanding/rocking begins.

EF-2.Disabled Parking and Walkway Area Snow Removal. Parking spaces for the disabled in parking lots and streets are cleared as a priority while the major campus walkways are cleared. Class schedules of disabled students are distributed to sidewalk tractor operators and grounds workers. Every effort is made to provide clear routes for disabled students.

EF-3.Information or Service Requests. For aAny problems or requests concerning snow or ice removal, call thecontactCustomer Service Center at Facilities ServicesFacilities at, (208) 885-6246 or . [ed. 9-07]

FG.Campus Storage. Rental space for UI departments units is available on a short or long term basis. Contact LES at (208) 885-6633 for current prices and space availability.

GH.Garage/LES Shops (GLS). GLSThis team is responsible for repairs and maintenance of all LES equipment for campus upkeep. TheyGLS also performs routine preventative maintenance and repair of Facilities and other UI fleet vehicles as requested by the owning unitdepartment. For major or highly technical repairs, vehicles are sent out to various specialized shops throughout the Palouse. The UI Garage performs routine preventative maintenance and repairs for all UI vehicles as requested by the owning department. For major or highly technical repairs, vehicles are sent out to various specialized shops in the Palouse region. GLS technicians also repair and maintain all Facilities equipment from small engine work to road graders. For questions or service appointments contact GLS by email at or call (208) 885-7104.[rev. 9-07]

HI. Campus Mail Services (CMS). See APM 40.27 and/or the Campus Mail Website for questions and details.

I.J. Parking Lot Problems. Parking and Transportation Services (PTS) determines the maintenance & repair activities in the parking lots on campus and directs requests services from Facilities Trades Services for work to be completed. To report parking lot problems, contact Parking and Transportation ServicesPTS at (208) 885-6424 or by email at , or visit [ren.ed. 9-07 (was B), ed. 7-09]

KIJ. Site Lighting Problems. Exterior lighting for streets and campus is maintained by the Facilities Electric Shop. All lighting problems should be reported to Facilities Services at (208) 885-6246 or . [ren.ed. 9-07 (was B-2)]

[cmz1] Ann… updated the Sharps definition from what I had, so that it was clearer. Broken glass from lab equipment is also considered “sharps” It may not pose a biohazard as is the case for needles, razors, etc, but it still shouldn’t be disposed of directly into the trash without proper packaging. cmz

[TA2]Still struggling with receptacles, are there several kinds or just one the General Ed that all receptacles fall under? We need to be consistent. We have a minimum of 4 types of MSW receptacles that are used on and around campus. That’s why I keep adding the plural form. The various types we use are still only for MSW. We have other designated containers for things like wood waste; E-Waste; etc.

[at3]Charles, are there guidelines for these other types like wood waste, I don’t see them mentioned in this policy? Yes, there are guidelines, but very few departments use the on a routine basis… mostly A&A & Hartung Theatre. When we get special requests for a wood waste unit, we outline the procedure then for that department. Cmz Ann, maybe I’m not understanding your question fully. Definition B-5 is what can go into any/all solid waste receptacles on campus. Most of the receptacles on campus are Gen Ed receptacles… but Housing has their own tow units and they manage them… the same rules still apply though. Specialty receptacles for other “non-MSW” are signed or have to be delivered by special request. cmz

[TA4]Gen ed? Actually, this would be for any solid waste container… they are all only for UI business and work, none for private entities. C mz

[at5]So should we define solid waste receptacle – that is why I was confused I thought all receptacles were gen ed receptacles. So GenEd Recp. Have two categories of solid waste that go in them, but then what other solid waste goes into the solid waste recp? I now know what gen. ed. recp. are : tow units, toters, dumpsters, rolloffs, trash cans; but I still have no idea what falls under solid waste recp?