Final Project ReviewPage 1

FINAL PROJECT RECORDS REVIEW REPORT

Local Government Contracts

PROJECT NO. / CSJ / COUNTY / HIGHWAY NO. / CATEGORY:
1.STATE FUNDED
2.FED-AID EXEM (SO)
3.FED-AID NON-EXEMP
CONTRACT AMT. / CONTRACT TIME / TIME EXTENSIONS
# DAYS / TIME ELAPSED
% / WORK COMPLETED
%
REVIEW MADE BY: / DATE:
CONTRACTOR:
LG RESPONSIBLE ENGINEER:
  1. FOLLOW-UP FROM PREVIOUS REVIEWS:

B. PRECONSTRUCTION INFORMATION (received & retained by LG)

Previously Verified: Yes No

Required Submission / Rec’d / Required Submission / Rec’d
Letter Designating Superintendent / Copy of EEO Policy (Fed. Only)
Letter Designating Safety Officer / Copy of Minutes from Previous EEO Mtg. (Fed. only)
Letter Designating Payroll Supervisor / Letter Outlining Erosion Control
Letter Designating EEO Officer (Fed. Only) / OSHA Preconstruction Safety Checklist
Contractor’s Responsible Person for Barricades / NPDES Certification
Letter Designating DBE Liaison Officer / Enrollment Documentation for Optional OJT
Contractor’s Safety Policy / Electrical Certification Letter
Copy of Minutes from Previous Safety Mtg. / Flagger Training Certificate
Non-Hazardous Recyclable Material Form / List of Qualified Flaggers
Project Schedule (Initial and Updates) / Truck Mounted Attenuator Certification

C. SUB-CONTRACTORS

Approved Sub-Contractors

1. / $ / %
2. / $ / %
3. / $ / %
4. / $ / %
5. / $ / %
6. / $ / %
7. / $ / %
8. / $ / %

TOTAL AMOUNT SUBCONTRACTED: $% OF CONTRACT:

Final Project ReviewPage 1

  1. DBE/HUB Goal: %$
  2. Amount Sub-Contracted to DBE:
  3. Was the DBE goal met? YesNo

If not, was a good faith effort determination made and documented?

Yes No

Remarks:

  1. CONTRACT TIME
  1. Original contract days allowed:
  2. Days charged according to Spec
  3. Days added by time extension(s):
  4. Are time extensions participating by TxDOT? Yes No

List any days deemed non-participating:

  1. Has the TxDOT been notified of any non-participating days? Yes No
  2. Total allowable days:
  3. Total days charged:
  4. Liquidated damages charged:

E. PAYROLLS (Federal-Aid Projects Only)

1. Payrolls for Prime and Sub-Contractors submitted with WH 347?

Yes No

2. Submittals current for both prime and sub-contractors? Yes No

Remarks:

3. Number of Payroll Interviews completed: ofRequired

4. For these interviews, were the job classifications and the wage rates paid checked against the minimum requirements and was this check documented? Yes No

Was further action required on any interview? Yes No

Remarks:

5. Minimum Wages paid to all contractors’personnel? Yes No

Remarks:

F. SW3P

1. NOI Submitted? Yes No N/A Date of Submittal:

2. Permit Number Received? Yes No Number:

3. “Construction Pollution Prevention Inspection and Maintenance Report” completed bi-weekly and after ½” rain and placed in file/field office?

Yes No

Remarks:

G. Traffic Control

  1. Has the Form 599 been completed according to the instructions?

Yes No

Remarks:

H. PROJECT DIARIES

1. Do working days charged, additional days granted, and days charged to date agree with the diaries, change orders, and letters granting additional time?

Yes No

Remarks:

2. Were the following requirements met?

  • First Diary created when time charges began or work began (which ever occurred first)? Yes No
  • One Diary completed for each day? Yes No
  • Sufficient information provided to determine major/controlling item of work? Yes No
  • Sufficient information provided to determine prime and sub-contractor’s equipment and personnel involved in work?

Yes No

Remarks:

I. CHANGE ORDERS & TIME EXTENSIONS

Executed Change Orders as of

CO # / TE# / Description / Amount / Resp Eng. App’d / TxDOT App’d / Work Started

1. Have items added by change orders been correctly entered on estimate?

YesNo

2. Is supporting documentation on file for each change order? Yes No

3. Are all time extensions participating by TxDOT? Yes No N/A

Remarks:

  1. MATERIAL SOURCING & TESTING

1. Have hot mix and concrete mix designs been submitted to TxDOT prior to use on projects? Yes No

2. Have material tickets been submitted? Yes No

3. Have certified mill test reports been submitted? Yes No

Remarks:

J. PAY RECORDS (Based on Item History Report run for each item)

List pay items reviewed with discrepancies noted:

PAY ITEM / REMARKS / CORRECTIVE ACTION
  1. QUANTITIES
  1. List any major item overruns or underruns of 25% or more:
  1. Was an adjustment made to the contract per Item 4.2 for each of these items? Yes No

Remarks:

L.MISCELLANEOUS

The following are applicable to all Federal-Aid projects:

1. Has the form, “Monitoring Contractor Performance Construction Surveillance” been completed monthly? Yes No

Remarks:

2. Has the contractor elected to participate in the “Optional OJT Program”?

YesNo

  • Has a breakdown on the hours trained for each trainee been provided?

YesNo N/A

  • Have all trainees received a minimum of 150 hours of training?

YesNo N/A

  • Is the ratio of journeymen to trainees within the 4 to 1 ratio?

Yes No N/A

3. Form PR-1391“Fed-Aid Hwy Const. Contractor Annual EEO Report” completed?

(Due in August) Yes No N/A

4. Have any maintenance activities been performed as part of this contract (include work added by change order)? Yes No

If so, was this work non-participating with federal funds?Yes No

5. Has any material that was paid for in this contract been transferred to TxDOT stock? Yes No

If so, was payment for this material non-participating with federal funds?

Yes No

6. Has the Material Certification been submitted?Yes No