LES SPRINGS HOMEOWNERS ASSOCIATION

BOARD OF DIRECTORS MEETING

May 9, 2011 @ 10:00AM

MINUTES

DRAFT

  1. President Phil Valence called the meeting to order at 10:01AM
  1. A quorum was determined with Phil Valence, Mike Barton,John Lelak andRenee Pommier present. Paul Frieder represented HOAMCO.
  1. OPEN Forum
  1. Mike Barton moved to waive the reading of the minutes of the April 8, 2011 Executive Session, and approve them as prepared. Raneen Pommierseconded the motion.All in favor exceptJohn Lelakwho abstained. Motion passed.John Lelak moved to waive the reading of theregularmeeting minutes of April 11, 2011and approve them as prepared. Mike Barton seconded the motion. Unanimously approved.
  1. Officers Reports

A. President’s report – Phil Valencereported.

  1. Appoint Board member– Chris Gere and Pat Schumann applied for the vacant Board position. Raneen Pommier moved to appoint Chris Gere to the vacant Board position. Chris will serve until the next annual meeting. Mike Barton seconded the motion. Unanimously approved. Chris joined the Board members.
  2. Town Hall meeting – Phil thanked all those that attended. Excellent information was received.A summary of the discussion will be posted to the website.

B. Treasurer – Mike Barton

1.Financial statement review – TheApril 30, 2011financial statement was reviewed. John Lelak moved to approve theApril 30, 2011financial statement. Raneen Pommierseconded the motion. Unanimously approved.

  1. HOAMCO report - Paul Frieder
  2. Delinquent Accounts– Two accounts remain as delinquent. The Estate of Terry Gallagher is scheduled for aTrustee’sSale. The Trustee’s Sale on Lot 10 has been cancelled. Paul will send the Board a memo on these two accounts.
  3. Road Sealcoating bids – Paul reported on the three bids received from Cactus Asphalt, Arizona Sealcoating and E & E Paving.Paul explained crack seal and sealcoat procedures. Raneen Pommier moved to table a decision on this item until the June Board meeting. Chris Gere seconded the motion. Mike Barton, Chris Gere and Raneen Pommier voted for the motion. John Lelak and Phil Valence voted against the motion. Motion passed.
  4. Suspension of July and August Board meetings – Phil Valence moved to suspend the regular Board meetings in July and August. Mike Barton seconded the motion. Unanimously approved.
  5. Workshop Reserve Study/2012 Budget meeting – Paul recommends a workshop meeting be scheduled in August. A date will be set at the June Board meeting.
  6. Reimbursement for Plants – Don McConnell submitted an invoice for $92.02 for plants that he replaced. Mike Barton moved to reimburse Don McConnell $92.02 for plants. Phil Valence seconded the motion. Unanimously approved.Blevins submitted a partial invoice for $5,000 approved by Vito Pantaleo. Precision Utility Locating submitted a bill for $195 that will be processed.
  1. Committee reports
  2. Welcome – Bobbie Scholten- No new owners to report.
  3. Clubhouse – Bobbie Scholten – report attached. The Easter Celebration was April 24, 2011 at 5pm. Twenty-two attended. There were two rentals for the Clubhouse in April.
  4. Architectural – Vito Pantaleo– report attached. Raneen Pommier moved to approve the Eddie’s Excavating bid for the swale at lot 71 for $4300. Mike Barton seconded the motion. Unanimously approved.

Page 2

Les Springs

Minutes –May 9, 2011

  1. Maintenance – Vito Pantaleo/Phil Valence reported attached.

1Les Springs Lane Cement – John Lelak moved that the concrete portion of Les Springs Lane be evaluated by a licensed road engineer to determine the following:

1)Does the concrete section on Les Springs Lane need to be repaired/replaced?

2) If repairs/replacement are needed do they constitute an emergency repair situation?

3) Determine what repair/replacement options are available.

4) What are the likely outcomes if necessary repairs/replacement are not performed?

A written report will be provided by the engineer and the cost of the evaluation is not to exceed $1000.00

Phil Valence seconded the motion.Unanimously approved.

2Pool Storage area – Conditions are unfinished. Vito is obtaining bids to complete the walls and a concrete slab. .

3Street sinkhole on Camielle Court – See attached report

4Gate closures – Vito reported that the left gate was pulled and shows damage. Vito called Buffalo Fence for a Wednesday appointment.

5Irrigation contract status – Contract has been completed

6Trimming contract status – Work commenced this past Thursday.

7Water pressure status –report below

8Fire hydrants – Vito requests Craig Myers, leak detection specialist to test fire hydrants. Phil Valence moved to hire Precision Utility Locating to inspect possible water leakage at the fire hydrants. John Lelak seconded the motion. Unanimously approved.

9Flower box area by mail boxes – Vito proposed a 4 ft wrought iron fence around flowers at mailboxes to prevent owners from falling and a possible liability issue.Vito will obtain costs for this item.

10Signage – Vito is requesting speed limit signs and a sign for gate “exit”.

  1. Landscaping -Phil Valence

1. Plant replacement –Phil reported on the town meeting input on landscaping. A list of dead tree/plants/etc has been compiled.

  1. Long-Range Planning - Joni Fritz / Phil Valence
  2. Joni Fritz reported that the Town Hall meeting opened communications for the Long-Range Planning Committee.
  3. Phil Valence would like to send an ownersurvey with respect to tennis courts and improvements on infrastructure items.
  1. Unfinished business - none
  1. New Business
  2. Pool will open shortly
  3. Proposed rules approval – Raneen Pommier emailed new rules to the Board. The rules revision will be discussed at the June Board meeting.
  1. Next meeting – June 13, 2011@10am
  1. Adjournment -Raneen Pommier moved to adjourn the meeting at12.05pm. John Lelak seconded the motion. Unanimously approved.

Respectfully submitted by:Approved by:

Angela Sciarpelletti, RecorderJohn Lelak, Secretary