Job Title:Education Unit Administrative Assistant

JOB DESCRIPTION

Job Title:Education Unit Administrative Assistant

Reporting to:Chief Executive

Department:Secretariat

Role:Permanent

Salary:£ 18,000 - £20,000

Holidays:26 days plus Bank Holidays

Location:London W1T

Background

The British Association of Dermatologists (BAD) is a professional body of international specialists in dermatology formed to promote and represent the best interests of dermatologists and patients affected by diseases of the skin. Its objects are:

-to promote for public benefit greater knowledge and understanding of diseases of the skin and to improve the teaching and practice of dermatology at all levels by organising and sponsoring scientific meetings, conferences and seminars;

-to stimulate and promote appropriate medical and scientific research and to produce its monthly publication, the British Journal of Dermatology;

-to relieve distress by promoting improvements in dermatological care;

-to advise government and other professional bodies on dermatology;

-to collect, evaluate and disseminate data and information on all matters relating to the well-being of dermatology patients.

The BAD was formed in 1920 and in 1923 the membership was just 53. Today, there are over 1,200 members from both the UK and overseas and the functions of the BAD are changing and growing. Services have developed into other fields such as practical public education, research and service delivery.

The BAD owns the freehold of its headquarters building, Willan House, 4 Fitzroy Square, London, a fine Georgian house refurbished to provide offices, meeting rooms and conference facilities. The staff, under the direction of the Chief Executive Officer, provides secretarial and technical support to the members and elected officers, who are all practising consultant dermatologists.

Purpose of the job

The BAD currently delivers educational courses in dermatology to members from its headquarters building in central London and is planning to increase the scope of these to include other healthcare professionals. In due course it will establish an Education Unit as this activity develops.

This role will coordinate the organisation and registration process for all current BAD accredited training courses. Working closely with the conference and events unit and alongside the academic administrator, to pull together all the aspects of our training activities and deal with enquiries.

This is a new role and will be based within the Secretariat team

Role and responsibilities

• Conference and Events Unit
• Academic Administrator
• Clinical Services Unit
• Secretariat team

Role and responsibility

Provide administrative and coordination support to include:

• Maintaining the diary of educational events on the BAD Website
• Coordinating availabilities and meeting dates.
• Organising room bookings internally and external.
• Being the first port of call for enquiries related to education courses, building up a knowledge of the course content to advice registrants and passing queries to the relevant person where necessary in a structured manner.
• Setting up rooms in preparation for meetings in liaison with the receptionist and IT administrator.
• General administration duties including archiving, scanning, booking teleconferences, e-mail activity and answering telephone enquiries.
• Operating the door entry system and greeting and hosting visitors and guests.
• Any other duties as may be reasonably expected and which are commensurate with the level of the post.

N.B. This job description is a reflection of the current position and may change in emphasis or detail in the light of subsequent developments.