Job Description for Household Assistant (Kitchen)

Job Description for Administrator

The main purpose of the job is to maintain financial and administrative systems in support of Managers and to provide general clerical support.

Line Managed ByService Manager

Key Responsibilities

Maintain records of all financial transactions in line with finance procedures.

Check finance information reports against the records kept in the Service and resolve any queries with the Woodley House Finance Team.

Maintain the client records system and vacancy reporting.

Maintain imprest account records, including the petty cash book, and prepare imprest claim forms and cheques for signing by the Manager.

Assist with the payment, recording and banking of Residents’ monies as requested.

Assist the Manager in the ordering of supplies.

Assist the Manager in checking timesheets against rotas and recording sickness / absences.

Provide general administrative support to the Manager.

Ensure that day-to-day tasks and routines are carried out to contribute to the smooth running of the service as a whole.

Actively promote the service and Fremantle by clear, respectful and helpful communication with all potential customers including people who use services, relatives, health and social care professionals, other officials and contractors, visitors as well as Fremantle colleagues.

Contribute to the success of the whole staff team by respecting colleagues and participating in team meetings and communications systems.

Any other duties consistent with the business of Fremantle, thejob, and hours of work as may reasonably be required.

All Fremantle staff must understand and actively participate in the Safeguarding, Health and Safety and Equality and Diversity policies and procedures to ensure that people who use services, other staff and stakeholders are safe and respected in Fremantle services.
Each staff member must also take joint responsibility with their line manager for their own personal and professional development at work in accordance with the Performance Development and Support Policy.

This is a description of the job as it is presently constituted. It is the practice of Fremantle to examine job descriptions periodically and to update them to ensure that they relate to the job being performed, or to incorporate whatever changes are being proposed. You will be expected to participate fully in such discussions and help to rewrite your job description and bring it up-to-date if this is considered necessary or desirable.

Person Specification for Administrator

Essential / Desirable
Physical Make-up /

Good attendance record(not including disability related absence)
Physically fit and ambulant in order to carry out the everyday duties of the job
Clear verbal communication skills

Attainments, Experience and Qualifications /

Good literacy, numeracy and IT skills

Experience in both written and verbal communication with people at all levels, both within an organisation and externally.
Book-keeping/accounts experience, including petty cash and bank reconciliation’s
Experience of purchasing and financial procedures, general record keeping and office procedures

Relevant qualification
Experience in care sector
Knowledge of cash handling and banking procedures
Budget monitoring and/or purchase ledger experience

Experience in client charges, payment methods and filing

Special Skills /

Able to organise own workload and prioritise to meet deadlines
Pleasant telephone manner
Able to be part of a team whilst working independently

Experience of working with confidential information

Good interpersonal skills

Work Attitudes /

Able to act on own initiative
Attention to detail

Paperwork processed, recorded and filed promptly
Committed to Fremantle’s vision, values and services
Team player
Pro-active organiser

Disposition /

Reliable and responsible
Calm under pressure
Commitment to personal development

Circumstances /

Eligible to work in the UK
A satisfactory CRB check with no ISA listing

Administrator Jun 12