U.S. Embassy Abidjan
Date: 07/11/2017
To: Prospective Quoters
Subject: Request for Quotations number - SIV10017Q0008
Enclosed is a Request for Quotations (RFQ) for swimming pool services for mission residences. If you would like to submit quotation, follow the instructions in Section 3 of the solicitation, complete the required portions of the attached document, and submit it to the address shown on the Standard Form 1449 that follows this letter.
The U.S. Government intends to award a contract to the responsible company submitting an acceptable offer at the lowest price. We intend to award a contract based on initial quotations, without holding discussions, although we may hold discussions with companies in the competitive range if there is a need to do so.
Quotations are due by Wednesday, July 26th before 4:00pm.
Sincerely,
Jared MILTON
Contracting Officer
Enclosure
SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMSOFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 / 1. REQUISITION NUMBER / PAGE 1 OF2
2. CONTRACT NO. / 3. AWARD/EFFECTIVE
DATE / 4. ORDER NUMBER / 5. SOLICITATION NUMBER
SIV10017Q0008 / 6. SOLICITATION ISSUE DATE
07/11/2017
7. FOR SOLICITATION
INFORMATION CALL / a. NAME
ASSY-TRAORE BINTOU / b. TELEPHONE NUMBER(No collect calls)
(225) 2249-4390 / 8. OFFER DUE DATE/ LOCAL TIME
07/26/2017
9. ISSUED BY CODE / 10. THIS ACQUISITION IS / 11. DELIVERY FOR FOB / 12. DISCOUNT TERMS
PROCUREMENT OFFICE
AMERICAN EMBASSY
01 BP 1712 ABIDJAN 01
FAX: (225) 21 242 969 / 21 251 063 / UNRESTRICTED
SET ASIDE: % FOR
SMALL BUSINESS / DESTINATION UNLESS BLOCK IS MARKED
SEE SCHEDULE
HUBZONE SMALL BUSINESS / 13a. THIS CONTRACT IS A RATED ORDER
UNDER DPAS (15 CFR 700)
8(A) / 13b. RATING
NAICS:
SIZE STD: / 14. METHOD OF SOLICITATION
x RFQ IFB RFP
15. DELIVER TO CODE / 16. ADMINISTERED BY CODE
GENERAL SERVICES OFFICE
MARCORY VGE
ENTRE EX-PREMOTO ET TRIGONE / Assy-Traore Bintou, Procurement Supervisor
17a. CONTRACTOR/ CODE
OFFEROR / FACILITY
CODE / 18a. PAYMENT WILL BE MADE BY EFT CODE
TELEPHONE NO. / BUDGET AND FINANCE OFFICE
American embassy. Abidjan
01 BP 1712 ABIDJAN 01
TEL: 2249-4696
17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER / 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED SEE ADDENDUM
19.
ITEM NO. / 20.
SCHEDULE OF SUPPLIES/SERVICES / 21.
QUANTITY / 22.
UNIT / 23.
UNIT PRICE / 24.
AMOUNT
Swimming Pool maintenance and repair services for the Mission residences
(Use Reverse and/or Attach Additional Sheets as Necessary)
25. ACCOUNTING AND APPROPRIATION DATA / 26. TOTAL AWARD AMOUNT (For Govt. Use Only)
X 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA X ARE ARE NOT ATTACHED.
27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED.
28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _____ COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED HEREIN. / 29. AWARD OF CONTRACT: REF. ______OFFER DATED ______. YOUR OFFER ON SOLICITATION (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:
30a. SIGNATURE OF OFFEROR/CONTRACTOR / 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)
30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) / 30c. DATE SIGNED / 31b. NAME OF CONTRACTING OFFICER (Type or Print)
Jared MILTON, CO / 31c. DATE SIGNED
AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV 4/2002)
PREVIOUS EDITION IS NOT USABLE Computer Generated Prescribed by GSA - FAR (48 CFR) 53.21
Swimming Pool Services Solicitation Page 22
19.ITEM NO. / 20.
SCHEDULE OF SUPPLIES/SERVICES / 21.
QUANTITY / 22.
UNIT / 23.
UNIT PRICE / 24.
AMOUNT
32a. QUANTITY IN COLUMN 21 HAS BEEN
RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______
32b. SIGNATURE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE / 32c. DATE / 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT
REPRESENTATIVE
32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE / 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE
32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE
33. SHIP NUMBER / 34. VOUCHER NUMBER / 35. AMOUNT VERIFIED
CORRECT FOR / 36. PAYMENT / 37. CHECK NUMBER
PARTIAL / FINAL / COMPLETE PARTIAL FINAL
38. S/R ACCOUNT NO. / 39. S/R VOUCHER NO. / 40. PAID BY
41.a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT / 42a. RECEIVED BY (PRINT)
41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER / 41C. DATE
42b. RECEIVED AT (Location)
42c. DATE REC’D (YY/MM/DD) / 42d. TOTAL CONTAINERS
Swimming Pool Services Solicitation Page 22
TABLE OF CONTENTS
Section 1 - The Schedule
· SF 18 or SF 1449 cover sheet
· Continuation To SF-1449, RFQ Number SIV10017Q0008
· Prices, Block 23
· Continuation To SF-1449, RFQ Number SIV10017Q0008
· Schedule Of Supplies/Services, Block 20 Description/Specifications/Work Statement
· Attachment 1 to Description/Specifications/Performance Work Statement, Government Furnished Property
Section 2 - Contract Clauses
· Contract Clauses
· Addendum to Contract Clauses - FAR and DOSAR Clauses not Prescribed in Part 12
Section 3 - Solicitation Provisions
· Solicitation Provisions
· Addendum to Solicitation Provisions - FAR and DOSAR Provisions not Prescribed in Part 12
Section 4 - Evaluation Factors
· Evaluation Factors
· Addendum to Evaluation Factors - FAR and DOSAR Provisions not Prescribed in Part 12
Section 5 - Representations and Certifications
· Offeror Representations and Certifications
· Addendum to Offeror Representations and Certifications - FAR and DOSAR Provisions not Prescribed in Part 12
SECTION 1 - THE SCHEDULE
CONTINUATION TO SF-1449,
RFQ NUMBER S- SIV10017Q0008
PRICES BLOCK 23
1. PRICES AND PERIOD OF PERFORMANCE
Contractor shall perform maintenance and repair services, including furnishing all labor, material, chemical products and services, for the U.S. Embassy, Abidjan. The price listed below shall include all labor, materials, insurance (see FAR 52.228-4 and 52.228-5), overhead, and profit. Government will pay the Contractor the fixed price per swimming pool for standard services and a fixed rate per swimming pool for any additional services requested by the Government, that have been satisfactorily performed.
After Contract award and submission of acceptable insurance certificates, the Contracting Officer (CO), shall issue a Notice to Proceed. The Notice to Proceed will establish a date (a minimum of ten (10) days from start date listed in the “Notice to Proceed,” (unless the Contractor agrees to an earlier date) on which performance shall start.
Because Temporary/Additional Services are based on indefinite delivery/indefinite quantity the minimum and maximum residences are defined below:
Minimum: The Government shall place orders totaling a minimum of 1 swimming pool.
This reflects the contract minimum for the base year and each option period.
Maximum: The amount of all orders shall not exceed 15 swimming pools. This reflects the contract maximum for the base year and each option period for temporary/additional services.
VALUE ADDED TAX
VAT VERSION A
VALUE ADDED TAX. Value Added Tax (VAT) is not included in the CLIN rates. Instead, it will be priced as a separate Line Item in the contract and on Invoices. Local law dictates the portion of the contract price that is subject to VAT; this percentage is multiplied only against that portion. It is reflected for each performance period. The portions of the solicitation subject to VAT are:
1.2. Base Year - starting on the date stated in the Notice to poceed and continuing for a period of twelve (12) months)A. Standard Services. The firm fixed price for the Base Year of the contract is:
Residence/swimming Pool volume (m3) / Price per Month / Quantity of Months / Price per Year
R1 - 133.5 / 12
R2 – 124.2 / 12
R3 – 108.4 / 12
R4 – 82.0 / 12
R5 – 80.4 / 12
R6 – 67.7 / 12
R7- 54.9 / 12
R8 – 52.8 / 12
R9 – 48.0 / 12
R10 – 43.4 / 12
R11 – 53.85 / 12
R12 – 118.56 / 12
R13 – 44.0 / 12
R14 – 35.04 / 12
R15 – 35.04 / 12
B. Temporary Additional Services. The unit price (firm-fixed-price) is:
Price per residence / Estimated Quantity of 15 residences per year / Total Temporary Additional Services Not to Exceed per Year
C. Total Price for Base Year = A+B
1.3. Option Year 1 Prices (Option Term: Twelve (12) Months)
A. Standard Services. The firm fixed price for the Base Year of the contract is:
Residence/swimming Pool volume (m3) / Price per Month / Quantity of Months / Price per Year
R1 - 133.5 / 12
R2 – 124.2 / 12
R3 – 108.4 / 12
R4 – 82.0 / 12
R5 – 80.4 / 12
R6 – 67.7 / 12
R7- 54.9 / 12
R8 – 52.8 / 12
R9 – 48.0 / 12
R10 – 43.4 / 12
R11 – 53.85 / 12
R12 – 118.56 / 12
R13 – 44.0 / 12
R14 – 35.04 / 12
R15 – 35.04 / 12
B. Temporary Additional Services. The unit price (firm-fixed-price) is:
Price per residence / Estimated Quantity of 15 residences per year / Total Temporary Additional Services Not to Exceed per Year
C. Total Price for Base Year = A+B
1.4. Option Year 2 Prices (Option Term: Twelve (12) Months)
A. Standard Services. The firm fixed price for the Base Year of the contract is:
Residence/swimming Pool volume (m3) / Price per Month / Quantity of Months / Price per Year
R1 - 133.5 / 12
R2 – 124.2 / 12
R3 – 108.4 / 12
R4 – 82.0 / 12
R5 – 80.4 / 12
R6 – 67.7 / 12
R7- 54.9 / 12
R8 – 52.8 / 12
R9 – 48.0 / 12
R10 – 43.4 / 12
R11 – 53.85 / 12
R12 – 118.56 / 12
R13 – 44.0 / 12
R14 – 35.04 / 12
R15 – 35.04 / 12
B. Temporary Additional Services. The unit price (firm-fixed-price) is:
Price per residence / Estimated Quantity of 15 residences per year / Total Temporary Additional Services Not to Exceed per Year
C. Total Price for Base Year = A+B
1.5. Option Year 3 Prices (Option Term: Twelve (12) Months)
A. Standard Services. The firm fixed price for the Base Year of the contract is:
Residence/swimming Pool volume (m3) / Price per Month / Quantity of Months / Price per Year
R1 - 133.5 / 12
R2 – 124.2 / 12
R3 – 108.4 / 12
R4 – 82.0 / 12
R5 – 80.4 / 12
R6 – 67.7 / 12
R7- 54.9 / 12
R8 – 52.8 / 12
R9 – 48.0 / 12
R10 – 43.4 / 12
R11 – 53.85 / 12
R12 – 118.56 / 12
R13 – 44.0 / 12
R14 – 35.04 / 12
R15 – 35.04 / 12
B. Temporary Additional Services. The unit price (firm-fixed-price) is:
Price per residence / Estimated Quantity of 15 residences per year / Total Temporary Additional Services Not to Exceed per Year
C. Total Price for Base Year = A+B
1.. Option Year 4 Prices (Option Term: Twelve (12) Months)
A. Standard Services. The firm fixed price for the Base Year of the contract is:
Residence/swimming Pool volume (m3) / Price per Month / Quantity of Months / Price per Year
R1 - 133.5 / 12
R2 – 124.2 / 12
R3 – 108.4 / 12
R4 – 82.0 / 12
R5 – 80.4 / 12
R6 – 67.7 / 12
R7- 54.9 / 12
R8 – 52.8 / 12
R9 – 48.0 / 12
R10 – 43.4 / 12
R11 – 53.85 / 12
R12 – 118.56 / 12
R13 – 44.0 / 12
R14 – 35.04 / 12
R15 – 35.04 / 12
B. Temporary Additional Services. The unit price (firm-fixed-price) is:
Price per residence / Estimated Quantity of 15 residences per year / Total Temporary Additional Services Not to Exceed per Year
C. Total Price for Base Year = A+B
1.7 Grand Total of Base and All Option Years
Base Year Total
Option Year 1 Total
Option Year 2 Total
Option Year 3 Total
Option Year 4 Total
Grand Total- Base and All Option Years
CONTINUATION TO SF-1449,
RFQ NUMBER – SIV10017Q0008
SCHEDULE OF SUPPLIES/SERVICES, BLOCK 20
DESCRIPTION/SPECIFICATIONS/WORK STATEMENT
2. SCOPE OF WORK
Contractor shall provide swimming pool maintenance and repair services permanently on one (1) residence and two (2) common compounds and temporally on all or any residence that is vacant and during make-ready seasons for the U.S. Embassy, Abidjan in accordance with Section 1 - Description/Specifications/Work Statement.
2.2 TYPE OF CONTRACT
This is a firm-fixed type contract for Swimming Pool maintenance and Repair Services.
2.3 TYPES OF SERVICES
Standard Services
Contractor shall provide swimming-pool maintenance and repair services as specified in Section 1 - Description/Specifications/Work Statement, and as further described in the other terms and conditions of this contract.
2.4 PRICING
Contractor shall be paid in consideration of satisfactory performance of all the scheduled services required under this contract.