IDEVAPAC Template - Job and Person Specification ARF

Position Description

Working relationships include:

• Works collaboratively with BEQUAL, MoES and DFAT personnel.

• Drafting, designing and editingpromotional and communication materials that inform key stakeholders and the general public about BEQUAL in accordance with allrelevantBEQUAL, DFAT, EU and Coffey policies and guidelines
• Assist in the coordination and distribution of program deliverables including periodic good news stories and regular news bulletins
• Support the Communications Manager in providing guidance to BEQUAL team members on approaches to best communicate and promote program achievements
• Ensure that all materials intended for public consumption comply with DFAT, EU, Coffey and Australia Awards branding guidelines where applicable
• Assist technical advisers and senior management across BEQUAL to ensure technical documents are well presented (including photos and overall presentation), and translated to a high standard
• Coordinate content with the IT/ MIS Officer and Communications Specialist for BEQUAL, DFAT and MoES websites and social media
• Work with monitoring and evaluation program personnel to incorporate monitoring evaluation and learning into all promotional and communications activities and to assist with preparing reports for internal and external stakeholders
• Liaise with relevant GoL agencies and other key program stakeholders, when developing content for news articles, bulletins or public relation pieces
• Assist with planning, organisation and coordination of conferences, information sessions, functions and other communication or promotional events and directly coordinate official visits from the Government of Australia, Government of Laos and other program stakeholders to program locations
• Develop and maintain a close working relationship with DFAT’s public affairs team in Vientiane, keeping them informed of all public affairs opportunities in a timely manner and seeking clearance from both DFAT and Coffey for all relevant materials

• Bachelor Degree in Communication, Public Relations, Media or related field.

• Demonstrated experience in networking and communication activities
• Demonstrated experience in working with the media and government agencies with an understanding of relevant protocols
• Planning skills including the ability to effectively manage themselves and others in a range of competing tasks in a timely manner
• Experience in writing, editing and proof reading communication documents for publication
• Computer skills with Indesign, Publisher, website applications, in addition to data input, collection and analysis with a high degree of accuracy
• Experience in drafting articles and managing a website
• High level knowledge of Microsoft Word and other relevant computer software
• Very high standard of written Lao
• Advanced knowledge and ability in both spoken and written English.

• Strong interpersonal and networking skills, good track record in working effectively in a team with different cultures and professions to achieve expected objectives
• A flexible and creative response to tight deadlines with competing demands
• Excellent organisational skills, able to prioritise workload, proactive approach to meeting deadlines with limited supervision
• Ability to maintain a high standard and attention to detail
• Demonstrated high-level written and verbal communication skills, including the ability to effectively communicate with staff at all levels and to produce effective business correspondence and reports
• A collaborative and constructive approach to problem solving
• Creative and innovative approach
• A positive and team player attitude
• Ability to maintain high ethical standards when representing BEQUAL in any capacity.

C:\Users\CAROLYN.EVANS\Desktop\Position Description - Communications Coordinator.docx2017