Health Records Clerk

NHS GRAMPIAN VACANCY BULLETIN

To request an Application Pack for any of our vacancies you can:- 

 / Recruitment Office, Westholme, WoodendHospital, Eday Road, Aberdeen, AB15 6LS

 Recruitment Jobline 01224 556692

Please quote appropriate reference number

Preference will be given to those candidates on the displaced register

Non EEA nationals who require Sponsorship to take up employment in the UK should ensure that they meet the criteria of the UK Border Agency Points Based System prior to applying for posts. Please visit www . ukba .homeoffice.gov .co.uk

for further information.

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Administrative Services

Part Time 14.75 hours per week

Band 2 £12922 to £15950 per annum pro rata

Enthusiastic and reliable applicants sought for the post of Health Records Clerk at AberdeenMaternityHospital to fulfil a varied range of administrative duties, including reception, telephone and clerical over the following rota:

Week 1: Tuesday 5pm - 10pm, Wednesday 5pm - 9pm, Sunday 6pm - 10pm

Week 2: Monday and Tuesday 5pm - 10pm, Wednesday 5pm - 9pm

Week 3: Same as week 2

Week 4: Monday and Tuesday 5pm - 10pm, Wednesday 5pm - 9pm, Sunday 6pm - 10pm

Informal enquiries to Olive Davies on (01224) (5)53613

Closing Date 12 noon, Wednesday 4 March 2009

Full Time 37.5 hours per week

Band 2 £12922 to £15950 per annum

An opportunity has arisen within our busy Health Records Department in the Royal Aberdeen Children’s Hospital, for a full time health records clerk.

We are looking to recruit an individual to our team who will be responsible for providing an efficient and effective reception, admission, outpatient clinic, clinic preparation, and A&E clerical service.

Applicants should have good communication skills both on the telephone and on a one-to-one basis.

Informal enquiries are welcome and should be made to Christine Bremner on 01224 550181

Closing Date 12 noon, Wednesday 4 March 2009

Part Time 1X 20 hours per week 1X 17.5 hours per week

Band 2 £12922 to £15950 per annum pro rata

An exciting opportunity has arisen to join the Outpatient team at Aberdeen Royal Infirmary.

Do you have the following skills?

Excellent Customer Service Skills

Keyboard or data entry Skills

Methodical and organised

Can work in a fast paced environment

Are able to work flexibly to meet the needs of the service

Then we need you!

Outpatient Receptionist x 2

Post1 Monday to Friday 8.30 to 12.30 - 20 hours per week

Post 2 Monday to Friday 1 to 4.30 pm 17.5 hours

Both posts would be expected to work additional hours up to 37.5 per week to cover colleagues absence as necessary. There may also be a requirement to work occasional evenings by arrangement.

For an informal discussion about the above post, Please telephone Gillian Broadwith on (01224) 551577

Closing Date 12 noon, Wednesday 25 February 2009

Full Time 37.5 hours per week

Band 3 £14834 to £17732 per annum

An opportunity has arisen for a secretary/ admin assistant to work between 2 Assistant Clinical Dental Directors and team based at Denburn Dental Department.

We are looking for an enthusiastic and motivated individual to provide a comprehensive secretarial service including maintaining diaries, preparing agendas, taking minutes, typing correspondence and general office duties.

Applicants should possess excellent interpersonal and communication skills, along with the ability to be highly organised with good time management skills and can work from their own initiative.

Previous experience of working in the NHS is beneficial and proficient IT skills are essential.

Informal enquiries to Rosemary Hutcheson on 555382

Closing Date 12 noon, Wednesday 25 February 2009

Full Time 37.5 hours per week

Band 3 £14834 to £17732 per annum

We are looking for an experienced, enthusiastic individual to join our busy GP Practice. You should have experience of working in general practice or a similar environment. Excellent communication skills, confidentiality and a sensitive approach to dealing with patients are also essential for this post. IT skills including Microsoft office and experience of Vision or similar patient administration systems would be advantageous.

Informal enquiries are welcome to Moira Duncan on 01224 662911.

Closing Date 12 noon, Wednesday 25 February 2009

Full Time 37.5 hours per week

Band 4 £17316 to £20818 per annum

Enthusiastic and reliable applicants sought for the post of Health Records Team Leader to take supervisory responsibility for a small team providing service to the out-patient and A&E departments of Royal Aberdeen Children’s Hospital.

The successful candidate will have excellent organisation and planning skills, in-depth knowledge of the Patient Management System, health records procedures and protocols. Ideally applicants should have previous out-patient administration and supervisory experience.

Informal enquiries to Christine Bremner on (01224) (5)50181 or Margaret Bruce on (01224) (5)53542

Closing Date 12 noon, Wednesday 4 March 2009

Part Time 18.75 hours per week

Band 4 £17316 to £20818 per annum pro rata

This a new and varied post which will provide part time secretarial and administration support to the Information Governance Team including the provision of minute taking, preparation of agendas and minutes.

Duties will entail initial response to internal and external enquiries, keeping web based information up to date and assistance with the electronic recording and logging on various software systems.

The postholder will contribute to assisting with the delivery of the service to the whole of NHS Grampian in providing specialist Information Governance advice and assistance at all levels.

The successful candidate will be educated to higher grade level or equivalent with preferably secretarial qualifications and must be able to work on their own initiative and to tight deadlines.

Informal enquiries Chris Morrice, Information Governance Manager on 01224 551054 or

Closing Date 12 noon, Wednesday 4 March 2009

Full Time 37.5 hours per week

Band 4 £17316 to £20818 per annum

We are looking for an experienced secretary with accurate keyboard skills to join us in General Surgery at Aberdeen Royal Infirmary.

You will require an outgoing and confident manner as you will liaise with a wide range of professionals both internal and external. Confidentiality is integral to all aspects of the work. This will be an interesting and demanding role, which requires excellent interpersonal and communication skills and attention to detail. The successful candidate will have advanced IT, audio and minute taking skills and be able to multi-task, prioritise and work to tight deadlines. Confidentiality is integral to all aspects of the work.

Informal enquiries to Margo Lamont on 01224 552901

Closing Date 12 noon, Wednesday 25 February 2009

Full Time 37.5 hours per week

Band 4 £17316 to £20818 per annum

We are looking for that little bit extra – are you?

If the answer is yes, read on –

We are looking for an enthusiastic, experienced, team playing Secretary to undertake a full time post within the busy Cardiac Department at ARI.

Do you have, Secretarial experience, good general education, including English and Secretarial Studies, good organisational skills? Are you accurate and fast around the keyboard? Do you rise to the challenge of a busy, but rewarding workload?

Yes?

Then don’t hesitate to pick up the ‘phone – I very much look forward to hearing from you!

Informal enquiries to Lynne Taylor on 01224 551348

Closing Date 12 noon, Wednesday 4 March 2009

Part Time 22.5 hours per week

Temporary until December 2009

Band 4 £17316 to £20818 per annum pro rata

We have a vacancy for an enthusiastic Medical Secretary for a part time post working in the Maxillo Facial department of Aberdeen Royal Infirmary.

Applicants for this post should have excellent communication and organisational skills. Candidates should have a good standard of education including English to Standard Grade 3 or equivalent. Accurate keyboard skills and knowledge of Microsoft Word are essential.

Within this role you will require an outgoing and confident manner, as you will liaise with a wide range of professionals both internal and external to the Board. A Medical Secretarial qualification and knowledge of PAS is desirable.

Informal enquiries to Karen Alexander on 01224 559828

Closing Date 12 noon, Wednesday 4 March 2009

Part Time 18.75 hours per week

Band 4 £17316 to £20818 per annum pro rata

Secretary required to job share to provide comprehensive secretarial/ administration cover. This busy post requires a high level of organisational and communication skills together with good WP/IT skills.

Informal enquiries are welcome to Carol Clarke on 01224 552790

Closing Date 12 noon, Wednesday 4 March 2009

Full Time 37.5 hours per week

Fixed term for 18 months

Band 5 £20225 to £26123 per annum

The Communications Centre based at Aberdeen Royal Infirmary manages the Voice and Data Networks for NHS Grampian. We now have a vacancy for a Video Conferencing Technician to manage the Video Conferencing Bridging Services and provide technical support for the North of Scotland Health boards.

This post will be based at Aberdeen Royal Infirmary but may involve travel within the region.

Informal enquiries to Barry Herd, Video Services Manager on 01224 559269

Closing Date 12 noon, Wednesday 4 March 2009

Full Time 37.5 hours per week

Band 6 £24103 to £32653 per annum

Due to promotion there is a vacancy to fill this demanding and challenging post requiring energy, enthusiasm, effective communication skills and the ability to work under pressure.

The post will support the Information Governance Manager and Senior Information Governance Officer to deliver an essential service to the whole of NHS Grampian in providing specialist Information Governance advice and assistance at all levels.

The successful candidate will be educated to degree level (or equivalent) in a relevant discipline and must be able to work to strict deadlines and preferably have an in depth knowledge of data protection and freedom of information legislation. The postholder will be required to travel across NHS Grampian sites so a car owner/driver is an advantage.

Informal enquiries to Chris Morrice, Information Governance Manager on 01224 551054 or .

Closing Date 12 noon, Wednesday 4 March 2009

Full Time 37.5 hours per week

Fixed term for 11 months

Band 6 £24103 to £32653 per annum

The Public Health Directorate is seeking a highly motivated and committed individual to provide comprehensive project management support to the Heads of Health Protection and Health Care teams, as part of the Public Health Business Development Team. This new position, based in Summerfield House, is designed to enhance the support that is currently available to enable the Public Health function in Grampian and Orkney,

The post holder will require experience of working as a personal assistant, with the ability to demonstrate sound project management and communication skills. Well developed skills in a range of information technology packages, plus an ability to work autonomously as well as part of a team are also requirements of the post.

This is an exciting opportunity to contribute to the successful management of an evolving and busy department. Post could be viewed as a secondment opportunity for the right candidate.

Informal enquiries to Barbara Smith, PH Development Manager on (01224) 558741.

Closing Date 12 noon, Wednesday 25 February 2009

Full Time 37.5 hours per week

Band 6 £24103 to £32653 per annum

NHS Grampian is looking to recruit a motivated self starter to take forward a range of I.T Software/ Hardware issues within the Primary Care Dental Department.

The successful candidate will provide comprehensive I.T support to all users of a Dental Administrative and Clinical computer system with the need to have a flexible approach and a willingness to work across various departments and locations throughout Grampian.

Candidates should have strong people and communication skills, be enthusiastic and motivated and be able to interact with all levels of staff.

Informal enquiries to Bruce Archibald Tel: 01224 556661

Closing Date 12 noon, Wednesday 25 February 2009

Full Time 37.5 hours per week

Band 6 £24103 to £32653 per annum

NHS Grampian would like to invite applicants for a new exciting development within Primary Care Dentistry.

Up to 6 Dental Practice Manager Posts will be available across Grampian to support Dental Practices in the delivery of high quality NHS Dentistry.

Applicants should be educated to degree level or have the equivalent level of experience. Supervision experience, excellent communication, IT skills and the ability to work without close supervision are essential. The successful candidate must show exemplary negotiation and influencing skills and the ability to demonstrate a methodical and highly organised approach to work.

You will be a confident and effective team player who interacts well with all levels of staff.

This is an exciting opportunity to contribute to the successful management of an evolving and busy department.

Informal enquiries to Elaine Dey 01224 556426

Closing Date 12 noon, Wednesday 25 February 2009

Full Time 37.5 hours per week

Band 7 £29091 to £38352 per annum

An exciting opportunity has arisen to join the NHS Grampian Learning and Development team and work closely with Child Protection experts to progress the direction of Child Protection training in NHS Grampian.

We are interested in experienced health care professionals with an interest in Child Protection issues and who are keen to develop a training role. Key skills necessary are in relation to communication, delivery of training sessions, knowledge of child protection issues

The post-holder will be required to work with a range of key stakeholders and key tasks are in relation to the development, design, delivery and evaluation of a child protection training strategy.

This post offers an opportunity to self motivated individuals who are keen to explore a range of options to ensure staff within NHS Grampian receive adequate training to address the risks within their posts in relation to child protection.

Informal enquiries are welcome to Mrs Louise Robertson, Learning and Development Manager on 01224 556471 or

Alternatively please contact Mrs Phyllis Smart, Nurse Consultant for Child Protection on 01224 (5)59529.

Closing Date 12 noon, Wednesday 4 March 2009

Post 1: 19.5 hours Post 2: 37.5 hours per week

Band 7 £29091 to £38352 per annum

These are excellent opportunities for CIPD qualified Human Resources generalists, with extensive experience, who enjoy a fast paced environment and are focused on delivering results and working in partnership to deliver a high quality Human Resources service, aligned to the objectives of the NHS.

You will contribute to providing a comprehensive Human Resources service to a range of health specialities over the complete range of operational HR activities. You will be joining a well established team based in an AcuteHospital setting where key responsibilities include: change management, employee relations, people management training and workforce development.

Two posts are available:-

Post 1 – 19.5hours per week on a permanent basis, ideally working on a Wednesday to Friday but other working patterns may be considered.

Post 2 – 37.5 hours per week Monday to Friday for a period of eleven months.

Informal enquiries would be welcomed by Ashley Catto, Human Resources Manager on 01224 550917 or by e-mail to

Closing Date 12 noon, Wednesday 25 February 2009

Full Time 37.5 hours per week

Band 7 £29091 to £38352 per annum

An experienced, highly motivated manager with the ability to lead a large team of staff across several sites is sought for this operational post within Health Records.

Applicants should be educated to degree level or have the equivalent level of experience along with experience at supervisor/management level and a proven track record in Health Records and HR procedures.

Informal enquiries to Lesley Allan (01224) (5)52205

Closing Date 12 noon, Wednesday 25 February 2009

Full Time 37.5 hours per week

Fixed Term for two years until 31st March 2011

Band 8A £37106 to £44527 per annum

This is an innovative and challenging role crucial to the delivery of key national health targets and dependent on clinical engagement. The post holder will report to the Head of Service Improvement within the Planning Directorate. Focus will be on the development of patient pathways to streamline processes, transform services and thereby ensure patients are treated at the right time, by the right person, in the right place.

The Pathway Development Manager will be experienced in change management and service improvement, preferably within the NHS or other public sector organisations, and will be committed to working with and facilitating clinicians and managers to plan and deliver streamlined patient pathways. Key relationships will be with the clinical and managerial leads in the three national programmes (18 weeks, Mental Health and Long Term Conditions). The successful candidate will possess a thorough understanding of whole clinical pathways with expert knowledge of redesign and continuous improvement methodologies including process mapping, root cause analysis, PDSA cycles, capacity and demand analysis and queue theory. Responsibilities include leadership of pathway development, project management, system wide co-ordination, planning and organisation.