Encl 01 Health & Safety Forum 03/04/2012
Health and Safety Forum
Minutesofthemeetingheldon Tuesday, 10th January 2012
10.00 am in the Boardroom, Ysbyty Gwynedd, Bangor
Present:xx / DirectorofGovernanceandCommunications/Chair[xx]
xx / Assistant Director of Risk & Assurance [xx]
xx / Head of Health & Safety [xx]
xx / HealthandSafety ManagerEast [xx]
xx / Health and Safety Manager West [xx]
xx / Head of Occupational Health & Wellbeing [xx]
xx / Staff Representative (Unison) [xx]
xx / Staff Representative (RCN) [xx]
xx / Staff Representative (RCN) [xx]
xx / Operational Estates [SN] Representing xx
xx / Patient Services [TL] Representing xx
xx / Patient Services [CW] Representing xx
xx / Workforce & Organisational Development [xx]
xx / Staff Representative (RCN) [xx]
InAttendance:
xx / Health & Safety Team Secretary [xx]
Apologieswerereceivedfrom xx, xx, xx, xx, xxxx.
Agenda Item Action
HSF12/01 Minutes of the meeting held on 4th October 2011
The minutes of the previous meeting were approved as an accurate record.
HSF12/02 Matters arising and summary action plan
HSF12/02.1 Health & Safety Risk Assurance Profile/Data Sets (Previous agenda item HSF 11/55.2) xx advised that she will be taking the lead on this group representing Workforce & Organisational Development.
HSF12/02.2 Draft Proposal From North Wales Police (Previous agenda item HSF11/55.12). A document of draft proposals from NW Policehad still not been received this is linked to further discussions taking place regarding new structure in Operational Estates (Security). To be tabled at the next meeting.
HSF12/02.3 Health & Safety Intranet Pages (Previous agenda item HSF11/60). Still under construction will be ready by February 2012.
HSF12/02.4 COSHH Management procedure (Previous agenda HSF11/64) PT confirmed Procedure was tabled to Risk Management Sub Committee. / xx
xx
HSF12/03 Issues of significance from meeting held on 4th October 2011
The above report was tabled to the Risk Management Sub-Committee on 20th October 2011 for information.
HSF12/04 SBAR Potential Impact Upon BCUHB from EU Directive 2010/32/EU Prevention of Sharps Injuries in the Healthcare Sector (Previous agenda item HSF11/55.6) The Directive has to be adopted into UK legislation by 11th May 2013. A lot of work still needs to be completed with procurement. xx reported that work has been taking place behind the scenes regarding costings also workshops have been arranged which are funded by the RCN. A task and finish group would be advantageous to help take this forward. xx tasked xx/xx with putting together a Task and Finish Group with terms of reference including proposed membership. The group would report into this H & S Forum, the group should be made up of approximately 12 members all of whom would be able to help make an impact on taking this project forward. Once the proposed membership agreed xx will send out to members for comments/other nominations. The group suggested members from the following areas:-
- Patient’s Services
- Estates
- Occupational Health
- Training
HSF 12/05 Staff side. The group were informed that xx has stepped down as H&S lead for Unison, xx will now lead for staff side on this group and will take up the position of Vice Chair. xx offered her thanks for the work xx had done and asked for the Forum’s appreciation to be recorded.
HSF12/06 Staff Health and Well Being Strategy Group & Corporate Healthcare Standards. Work ongoing and progress continuing to be made, the final assessment will take place on 8th & 9th March 2012. Work is ongoing to achieve Gold Standard.
HSF 12/06.1 Staff Mental Health and Well-Being Procedure. The procedure was ratified by the Forum following the inclusion of the following:-
- Procedure to be monitored and reviewed in 12 months time
- Bullet point to be added under 6.4 of the procedure Re: Line Managers referring staff to Occupational Health
- Information to be added re Datix
- Procedure launch should include reminders to Managers on how to access training
xx
HSF12/07 Strategic Review of Violence and Aggression Training for BCUHB.
x presented the paper ‘Strategic Review of V&A Training for BCUHB’ which set out the strategic direction for the management and training of violence and aggression within the BCUHB. It highlights the drivers for change and the approach to be adopted in order to manage and deliver the violence and aggression training agenda within BCUHB. The report provides a way forward that offers a sensible and cost effective level of training based on the needs of each service and risk assessment. The report also contains a list of recommendations to take this forward. The report offers a model for the provision of violence and aggression training and assessment to ensure that the Health Board meets its obligations under the Health and Safety at Work, etc Act and accompanying regulations. It requires no capital or revenue investment, only a different approach and way of working. The report identified this change is crucial for the Health Board to comply with the Welsh Government and HSE requirements relating to the protection of NHS staff, and the HSE’s commitment to ensure that this important aspect of the organisation’s safety is complied with.
xx asked for xx name to be added to the T & F Group membership on the report as evidence it had been overseen by staff side. The group adopted the findings in the report including all recommendations. Full implementation to take place starting from 1st April 2012, Workforce & Organisational Development to lead on its launch, ensuring that the paper meets the needs of staff. xx to monitor implementation and to evaluate in 12 months to check that staffs needs are being met. / xx
xx/xx
HSF12/08 Violence & Aggression
HSF12/08.1 Minutes of the V & A Management Group held on 14th November 2011 was submitted for information. The next meeting will be held on Monday 16th January 2012. Issues discussed included – The Violence & Aggression Plan was updated and dates revised. Statistics had been reported to Welsh Government (WG) April to Sept 2011.
HSF12/08.2 Issues of Significance from V & A Management Group 14th November 2011. xx informed the group of the issues of significance from the Violence & Aggression meeting which included :-
ASCOM Systems - A statement is to be prepared to inform staff that the system is not fit for purpose, what control measures are in place and action to be taken in an emergency.
Internal Sanctions - It was agreed that BCUHB are not capturing all the data concerning sanctions being implemented.
Letter from xx, Chief Executive, Cardiff & Vale University Health Board – The letter contained feedback from the National Partnership Forum and key achievements to date.
HSF12/09 BCUHB Corporate Health & Safety Plan xx tabled the plan and accompanying documents for information. P10 Update – To have an effective accident investigation process in place, xx advised that the Concerns Policy/protocol had been agreed. xx asked were would ASCOM fit in within the Plan, xx agreed to put in a separate line to encompass this. The group received the plan and acknowledged the progress which continues to be made. xx reported that a meeting had taken place with H & S CPG/Corporate Function Leads, attendance had been poor. It was acknowledged that some CPGs are getting their structures in place but there is still a lot of work to be done. xx asked had Staff Side representatives been invited to attend the meeting, xx responded that no Staff Side representatives had not been invited to attend but he will ensure that she and xx would be invited to attend future meetings. xx agreed to prepare a paper which reflects the current position of CPGs in relation to their local arrangements for the management of Health & Safety. / xx
HSF12/10 Draft Driving at Work Policy A lengthy discussion took place regarding the Procedure/Guidance, it was agreed that problems would be encountered if staff were asked to produce MOT Certificates/Driving License. xx suggested adding a section which states that if staff do drive without an up to date MOT or License the responsibility is theirs. It was also suggested that a line be added in appendix G asking staff to inform their Manager of any changes. The group agreed that the procedure requires more development and consultation & should be brought back to the next meeting in April.
- Change title from Policy to Guidance
- Send to Policy/procedure group after changes made
- Register the Document with xx, Policies & Procedures Manager
- Ensure appropriate engagement from Staff Side/Staff Health & Wellbeing
- Add a section relating to backcare/healthcare checks (xx)
- Make declaration form as good/simple as can be
- Driving offences/Management responsibility to be discussed with W & OD for guidance
HSF12/11 Management of Asbestos xx reported that there had been a couple of incidents reported where staff were concerned about dust which they thought may contain asbestos. Checks showed the dust did not contain asbestos. xx advised reporting back to staff quickly to avoid unnecessary worry. Asbestos surveys are being carried out in the East Area. Work in Penygroes to remove asbestos has been completed. BCUHB are on course with meeting the requirements of the HSE improvement notices for asbestos removal at YGC.
HSF12/12 Lone Worker Alert Project Update xx reported that further training with Reliance is taking place in February and March 2012. BCUHB have until the end of May 2012 to complete. The Welsh Government is in talks with Reliance about the principle of ‘train the trainer’.
HSF12/13 CPG Arrangements for the Management of Health & Safety
xx updated the Group – A lot of guidance is still required to be given to the CPGs.
H & S meetings are going ahead, some are having one meeting to cover all 3 localities and others are having individual meetings for each of the 3 localities. Progress is being made however there still remains interim leads in some CPGs.
xx updated the Group – Making good progress with CPGs, some areas are progressing more than others i.e. Women’s & Maternal Care, but on a whole all seem to be moving in the right direction even though some of the CPGs are new to Managers. Groups have been asked to have Staff Side Representation at their meetings.
HSF12/14 Manual Handling Documents
HSF 12/14.1 Draft Management of the Bariatric Person The draft document was tabled for comments. xx asked if the policy had been through W & OD / consultation process. xx agreed to take on board all comments and discuss with authors. The group agreed that the procedure requires more consultation & development, the following changes were advised:-
- Section 5 to be broadened to include more information on beds
- Check if information on hiring beds is accurate/needs to be updated
- Health Board need to check if own equipment is suitable and how stored etc
- Information on Bariatric Bed with regard to resuscitation to be included
- Continue to develop & get expertise information from Bed Facilities Group & ask them to sign off, xx is Chair of this group
- 8.5 additional information on evacuation of bariatric patients in the event of a fire to be included
HSF12/15 Issues of Significance
- Assurance was given of progress taking place within CPG/CF’s.
- Draft documents: Safer Handling Policy, Driving at Work and Safer Handling and Management of Bariatric Persons – Progress noted on the 3 procedures.
- Strategic Review of Violence and Aggression Training for BCUHB - approved
- Staff mental Health and Well-Being Procedure – accepted with minor amendments.
HSF12/16 Any other business None to report
HSF12/17 Dateof next meeting
Tuesday 3rd April 2012. The meeting will be held in the Boardroom, Ysbyty Gwynedd and will commence at 10:00 am
Reminder of future dates
Tuesday 3rd July 10 am in Executive Seminar Room, Ysbyty Gwynedd
Tuesday 2nd October 10 am in Executive Boardroom, Ysbyty Gwynedd
SummaryActionPlan
Name / Action / Deadline
xx / HSF12/02.2 Draft proposal from North Wales Police. Document to be tabled to group at next meeting. / 03/04/12
xx / HSF12/02.3 Health and Safety Intranet Pages. Additional links to be added to the intranet site. / 03/04/12
xx / HSF 12/04 Sharps/Body Fluid Contamination Safety Devices. Task & Finish Group to be set up and terms of reference completed / 03/04/12
xx / HSF12/06 Staff Mental Health and Well-Being Procedure.
Asmall group to be brought together for raising issues with staff and to ensure that actions are achieved. Procedure to be reviewed in 12 months time. / 31/01/13
xx / HSF12/07 Strategic Review of Violence and Aggression Training for BCUHB.
- xx to add xx name to report as evidence it has been overseen by staff side
- W & OD to lead on launch ensuring paper meets staffs needs
- Evaluation to be carried out in 12 months time
01/04/12
31/01/13
xx / HSF12/09 Health & Safety Plan. Paper to be prepared which reflects current position of CPGs. Additional line to be put in to reflect ASCOM. xxxx to be invited to H & S CPG Corporate Function Meeting
xx / HSF12/10 Draft Driving at Work Procedure.
Updated version to be tabled to group at next meeting / 03/04/12
xx / HSF 12/14.1 Draft Management of the Bariatric Person
The group agreed that the procedure requires more consultation & development and proposed 5 changes. xx agreed to take on board all comments and discuss with authors. / 03/04/12
xx / HSF 12/14.2 Draft Safer Handling Policy
A lot more work needs to be carried out on this document, consultation needs to be looked at. xx will take back to xx, Strategic Back Care Advisor, author of policy, any comments the group has on policy can be sent electronically to xx. xx will also work with xx to improve policy / 03/04/12
Signed:……………………………………………….Chairman
Date:…………………………
xx/xx/Minutes Health & Safety Forum 04.10.11 v.3 draft
Disclosure: BetsiCadwaladrUniversityHealthBoardistheoperationalnameofBetsiCadwaladrUniversityLocalHealthBoard
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