Getting Started with Roster Verification

In the diagram below, each arrow represents a phase in roster verification. These phases are summarized below the diagram. EVAAScan also handle atypical scenarios, such as cases when ateacherorSchool Administratoris not available during their designated phase, or aSchool Administrator needs to return a teacher's rosters to the teacher.

It is important that rosters are accurate because EVAAS uses them, along with test scores, to generate Teacher Value-Added reports.

About the Phases

The phases help the different user roles organize their activities. Roster statuses, which are displayed on all summary reports and all rosters, determine which role has edit capability. For more information seewho can edit when?

Each phase closes at 11:59 p.m. on a Friday, and the subsequent phase opens at midnight on Saturday. Although users can access Roster Verification continuously, they are notified that the next phase has begun on the first Monday of the phase.

Before the Preview Phase

The NC Department of Public Instruction pulled class rosters from PowerSchool and transmitted them to EVAAS. Teachers, School Administrators, and Central Office Staff will log on to their EVAAS accounts to view these rosters and make changes as needed.

Preview Phase: December 16 – January 6

School Administrators and District Administrators prepare for teachers

Optionally, assign Roster Approver permission to staff so they can assist with district or school roster verification
Add teachers who do not already have access to Roster Verification at the school
Remove teachers who should not have access to Roster Verification at the school
Add and remove rosters for teachers

Teacher Verification Phase: January 7 – 27

Teachers verify their rosters

Add and remove rosters and students
Claim proportion of instructional responsibility for each student
Submit rosters to school

School Verification Phase: January 28 – February 10

School Administrators or Approvers verify their teachers' rosters

As needed, manage teachers' access to Roster Verification
Investigate over- and underclaimed students
Add and remove rosters and students, adjust % of responsibility
If necessary, return rosters to teacher
Approve all rosters for each teacher
Submit rosters to district

District Verification Phase: February 11 – 24

A District Administrator or District Roster Approver verifies schools' rosters

Investigate over- and underclaimed students
Add and remove rosters and students, adjust % of responsibility
If necessary, return rosters to School Admin with comment
Approve all rosters for each school
Submit rosters to EVAAS

Once a District Administrator or District Roster Approver submits the District's rosters, they are all considered final, and they cannot be returned to the district.