GASP Board Meeting Minutes

GASP board meeting minutes

03/11/2014

IN ATTENDANCE: Jacky, David, Melissa, Megan, Vincent, Chris, Dana, Kristina, André, Camille, Emma, Karolina, Myriam, Idu, Kim, Patricia, Annie, Sheida (later), Angeline (later)

1. Approbation de l'ordre du jour/Approval of the Agenda

• Point added: Christmas event
• Approved by Kristina (1st) and Vincent (2nd)
• All in favour

 Round-table where everyone introduced themselves

1. Adoption du procès-verbal /Approval of the minutes

• Idu added to presence
• Question: not needed? Why do we need to approve AGM minutes?

1. Rapports /Reports

• Trésorière/ Treasurer - Idu
• Two accounts left : main and conference (met with person at bank)
• Profit will go back to gasp

• Photocopying service - Kim
• No update: studentsarent buying them.
• Kim will send an email to Annie to clarify role of photocopy service
• Discussion on previous money of the photocopying

• Administrateur du site web/Website Administrator – Melissa

• Send photos to melissa, will add new people
• Bilingual version of website will try to be ready before next board meating
• Jacky will update clinical letter and send it to Melissa for her to put it on the website
• FAQ on website (can be based off Patricia's welcome day presentation)

• Représentants du programme clinique/Clinical representatives
• Jacky
• CPA annual report (information on students who are “diverse”): Received feeback from several students, the program heads will continue to not provide the information to CPA
• Hiring: child\family clinical + John Lyons replacement (joint prof + research chair based at CHEO): they are working on how to streamline hiring process
• Working on a list of affordable psych services
• Kristina
• Clinical training committee (CTC) wants clinical students to attend job talks during hiring;
• CTC: planning to eliminate career counseling; exhaustive psychodiagnostic assessment done by 2nd years
• /// possibly Child+ family stream (more of a concentration than a delimited stream)///
• Clinical Research group: attendance rate 4-5 people last two meetings; aim is to start building research project collabs

• Représentants du programme experimental/Experimental representatives – André and Melissa
• Call for abstracts sent out today
• Research discussion group
• Will ask Idu for 20$/monthly budget for coffee
• Creating momentum and advertising
• Experimental facebook page
• Update on exp. program changes: see minutes from General Assembly

• Représentants de première année /First year representatives
• Myriam: sent an email to cohort to introduce herself, no replies;
• Karolina: helping Jacky with affordable psych services for grad students  2 replies from psychologists; trying to track people down via phone
• Kristina suggests UQO+StPaul
• Karolina wants to know what to do about scheduling issues for modules (discussion on what to do)

• Co-présidents du comité social/Social Committee Co-Chairs – Presented by Dana
• Halloween: 10-12 people attended potluck lunch, a lot of people dressed up; reverse trick or treating was successful
• People have reached out to volunteer (Social minions)
• Next events:
• Department party (wine and cheese) Help with gifts for admin: wrapping party - Friday Dec. 12 + dinner after
• About 12 gift baskets
• Friday Dec. 5: student only party @ Kristen's

• Président des événementsuniversitaires /Academic Events Committee Chair – Chris
• On track; C and M met with Pierre Gosselin, 1000$ upfront, 1000$ match if external funding
• Good response on keynote speakers - weeding it down
• Still working on dates (CPA week– no rooms available in FSS)
• Patricia might have heard from P. Gosselin that he has 4007 reserved
• Recruiting: more help needed
• David suggests doing it same week as mini-course: can apply for recruitement funding

• Représentant du club Brain Buddy /Brain Buddy Club Representative - Sheida
• Aim: promote brain health+function (community + undergrad) targeting older adults, not really any services for that
• Working with ottawa south committee and counsel on aging
• 2 presentations ottawa south
• Contacted SFUO to finalize becoming a club
• Will draft email to send out through gasp
• Will try to get a website up and running

Myriam: proposes collaboration of BB with other GASP initiatives

• GSAÉD - Megan and Vincent
• Meeting was last week
• Consultation day on Nov 25th : getting more input from all grad students with the ultimate aim that more people will go to the AGM in April. Haven’t had quorum in the last 4 years in order to pass bylaws; different parts of grad house according to their topics: provide feedback and ideas on projects // supposed to be sending out an email with more information soon 6-9pm free food
• Nostalgica: running at a very large deficit last year, but now it's making money

• SCFP 2626/CUPE 2626 - Camille
• New online system to apply for RA/TA positions; trial in January, unsure if open to everyone
• Email in June: had to do our training by July - no one is doing it
• Confusion over this email/ people don’t remember getting it
• Camille will ask for more information

• Comité de gestion/Management Committee - David

 Main issue: New ranking system for admission into our graduate programs

• Need to go to school council with students to give more leverage
• Since Annie is currently unable to attend School Council meetings, Patricia will organize a vote by email to approve David being added as my replacement
• Going no where in management committee
• David presented the old ranking system and the proposed changes – discussion on this topic
• David's suggestion of giving bonus to small labs/new prof
• Supervisor preference = 2 points
• David will organize a meeting to discuss this topic before next school council
• Our focus should be on quantitative, objective points, which is what profs are responding to at meetings
• On another note, discussion on how the department has been sending out advertisements (e.g. apartment for rent) to us via email  David will bring up this issue at the next meeting

1. Nomination du (des) Président(s) du club café de statistiques /Appointment of the Stats Coffee Club Chair (s)
2. Angeline would like help from Andre
3. Angeline Spoke to Nicole and got information from her
4. Presentations will start next semester
5. Veronica Huta
6. CPA in Ottawa
7. Vote will be done through email (same time as vote on David as Annie’s replacement)

1. Discussion sur les modifications à la constitution/Discussion on the amendments to the constitution

• No time left