For Information Only to Be Discussed at Esala Teaching Board, 27 Oct 2010

ESALA Academic Board 13 Oct 2010 Paper D2

FOR INFORMATION ONLY – TO BE DISCUSSED AT ESALA TEACHING BOARD, 27 OCT 2010

Audit Procedures

Feedback and Annual Programme Monitoring Review

Semester 1
Modules completed in December / Academic Staff Requirements / Admin Requirements
Programme Ctte
(Autumn) / Audit/ AMPR reported to students
Any module changes/ enhancement for LEQAB / ACE Board of Studies
End of Semester 1 / Academic Staff Requirements / Admin Requirements
Questionnaires
(Feedback from students) / Issue questionnaires sometime in early /mid November, ensure that they are completed by students and returned to module organiser.
[SEE PROCEDURES DOCUMENT] / Module Secretary to provide blank questionnaires to Module Organiser.
Feedback used in Module Report (see below) / Module Secretary to provide questionnaire analysis (percentages responding 1/2/3/4/5to each question and one copy.
Internal Student Assessment (ISA) / Feedback to students / November - Module staff complete feedback (on spreadsheet or printed forms – to be agreed by MO); once complete return to Module Secretary.
One signed copy retained, one to be returned to student.
Feedback interviews may be offered. / Module Secretary to creates Feedback spreadsheet or printed forms using BOXI report (format agreed by MO).
Module secretary or module organiser will agree who will distribute feedback forms(emailed feedback or paper copy) and collect signed copies.
File signed copies in Audit file
Module Report [Review] / Module Organiser completes module review using feedback from questionnaires, grades and any class meetings. Copy to Programme Director & Committee Secretary
[SEE PROCEDURES DOCUMENT] / Module Secretary to provide blank Module Report forms to Module Organiser
December / Examination Boards (Yellow / Blue)may be arranged with agreement of Prog Director. / [Refer to exam board procedures doc.]
Semester 2 / Academic Staff Requirements / Admin Requirements
January / Examination Boards (Yellow) / [Refer to exam board procedures doc.]
Programme Committees / Each Module Organiser reports on Module. Module reviewed, student comments/ discussion across modules, action points noted in minutes.
Convenor checks/amends draft minutes and returns to Committee secretary for issue. / Minutes taken and draft issued to Convenor.
Issue to committee and put up on Committee website.
Teaching Committee / Programme Directors Report.
End of Semester 2
Modules completed in May / Academic Staff Requirements / Admin Requirements
Questionnaires (Feedback from Students) / Issue questionnaires sometime late Feb / Early March, ensure that they are completed by students and returned to module organiser.
[SEE PROCEDURES DOCUMENT] / Module Secretary to provide blank questionnaires to Module Organiser.
Feedback used in Module Report (see below) / Module Secretary to provide questionnaire analysis (percentages responding 1/2/3/4/5 to each question and one copy.
Internal Assessment sheet / Internal Student Assessment (ISA) Feedback to students / April - Module staff complete feedback (on spreadsheet or printed forms – to be agreed by MO); once complete return to Module Secretary.
One signed copy retained, one to be returned to student.
Feedback interviews may be offered. / Module Secretary to creates Feedback spreadsheet or printed forms using BOXI report (format agreed by MO).
Module secretary or module organiser will agree who will distribute feedback forms (emailed feedback or paper copy) and collect signed copies.
File signed copies in Audit file
Module report form / Module Organiser completes module review using feedback from questionnaires and any class meetings.
There will be no grades at this point. / Module Secretary to provide blank Module Report forms to Module Organiser
End April to end May
Programme Committee / Module organiser reports on Modules reviewed, action points noted in minutes.
There will be no grades at this point. Student comments/ discussion across modules.
Convenor checks/amends draft minutes and returns to committee secretary for issue / Minutes taken and draft issued to Convenor.
Issue to committee and put up on Committee website
End of May / Examination Boards (Yellow, Blue and Red)
Teaching Committee
Early June / Programme Directors ensure that all Module Report forms have been completed and then complete Programme Report on each Stage of Programme.
Programme reviewed, action points noted in minutes.
Planning for next session. / Module Secretary to provide blank Programme Report forms to Programme Director
Module secretaries insert final breakdown of grades into Module Report forms
Audit completion / Teaching Committee convenor compiles full Audit and ensures file is complete.
(Peer review?)
Convenor Report to LEQAB and ACE / Support from QA / secretary

ESALA Audit Procedures: Feedback and Annual Programme Monitoring Review [2010/11]