Fairfax Outdoor Swim Meet

FAIRFAX OUTDOOR SWIM MEET

A/BB/B/C/Swim Meet

USA and YMCA Invitational

June 24-25 2017

HOST TEAM:Eau Claire YMCA Swim Team

LOCATION:Fairfax Outdoor Pool

4200 Fairfax Street

Eau Claire, WI 54701

USA APPROVAL:WI2017-214A

QUALITY meet under Wisconsin Swimming Policy 2.8.1.c6

MEET DIRECTOR:Jaci DeLakis, YMCA Fairfax Meet Director

3626 Parkside Circle W

Eau Claire, WI 54701

(715) 579-3284

MEET MARSHALL: Zach Chumas

HOST TEAM COACH:Paula Caucutt

OFFICIALS:Rick Amelse Referee (others to be determined)

TIME SCHEDULE:Saturday & Sunday: General Warm-up 6:50-7:50 am. Failure to follow warm-up guidelines may result in disqualification from the next individual event. Meet will not start before 8:00 am. The afternoon warm-ups will start as soon as the morning session has been completed. Afternoon warm up times be distributed with PM session information.

WARM-UPS:First 25 Minutes – Circle swim all lanes

Next 15 Minutes –Dive Sprints & Circle Swim

Last 15 Minutes - Lanes 1, 8 – Circle Swim.

Lanes 2-7 – Dive Sprints

Sit & Slide entries will be enforced during warm-ups/cooldowns

FACILITY:KDI Paragon Parafllyte starting platforms, 30” high, 10% slant, 50 meter pool with eight 7’ lanes, non turbulent lanes lines, 5’6” depth at starting blocks, 3’6” depth at shallow end.

The Competition Course has not been certified in accordance with USA Swimming’s Rule 104.2.2C(4)

LOST & FOUND:Any items left after the meet will be brought to the Eau Claire YMCA.

715-836-8460

CITY ORDINACE:There are no animals allowed at the Fairfax Pool - including the grass area.

TIMING:Daktronics Electronic timing system with touchpads at both ends,

Hy-Tek & SST software, one backup button and two stopwatches per lane. Will use meet mobile and private network to access unofficial immediate heat times.

RULES:2017 USA Swimming & Wisconsin long course rules prevail for this meet.

AWARDS:*Medals for 1st-3rd

*Ribbons for 4th-16th

*Ribbons or heatwinning items for winners in 9 & 10, 11 & 12 age groups

*Team award for top 3 teams

*Individual scoring 20-17-16-15-14-13-12-11-9-7-6-5-4-3-2-1

*Relay scoring 40-34-32-30-28-26-24-22-18-14-12-10-8-6-4-2

ELIBIGILITY:*Swimmers age as of June 24, 2017shall determine age group eligibility.

*USA swimmers must have current USA or YMCA registration. USA and Wisconsin Swimming rules mandate that substantial fines will be levied against clubs and parents/guardians who enter ineligible swimmers.

ENTRY FEES:*$3.00 LSC splash fee for each name listed on the entry sheet plus

$5.00 per individual event and $20.00 per relay.

*Checks should be payable to: Eau Claire YMCA

(Memo Fairfax Swim Meet)

*All fees MUST accompany entries and are NOT REFUNDABLE.

ENTRY DEADLINE: ENTRIES MUST BE RECEIVED NO LATER THAN JUNE 6, 2017All entries must be submitted in Hy-Tek Comlink (CL2) or SDIF (SD3) format. Hy-Tek format is preferred. Submittals shall be by email attachment to . Fax or mail submittals will not be accepted. We will accept only 1400 INDIVIDUAL SWIMS PER FULL DAY.

MAIL ENTRIES:Send Completed waivers and fees by June 6, 2017 to:

Jaci DeLakis, Meet Manager

Eau Claire YMCA

3626 Parkside Circle West

Eau Claire, WI 54701

(715) 579-3284YMCA Fax: (715) 836-8467

ADMISSION FEE:ADMISSION IS FREE…Heat sheets are $8.00 (includes both days).

ENTRIES:It is preferred that all entries be submitted on a Hy-Tek Commlink (CL2) or SDIF (SD3) file. Hy-Tek format is preferred. Swimmers may compete in a maximum of THREE (3) individual events per day, plus relays. NO ‘NT’ (no time) entries are accepted for either individual or relays. This is necessary to help us run the most efficient meet possible. Open swimmers must be age 12 or older. Swimming up age groups for relays will be allowed. We will not accept entries by fax, or mail and no hard copies or disks are required. We will send a team entry report for your review once your team is added to the meet.

LATE ENTRIES:Deck entries, for individual and relay events, will be accepted up to 20 minutes prior to the start of the session (morning and afternoon). Entries will be accepted only for registered swimmers. Only open lanes will be filled – no additional heats will be added and lane selection will be at the sole discretion of the Deck Chair. A fee of $6.00 for individual events and $24.00 for relay events must accompany each entry request. Forms will be available in the coach’s packets.

RELAYS:Relay sheets will be provided in the coach’s packets. Coaches MUST complete the relay sheets and return them to the Meet Manager or Computer System Area prior to the session. First and last names of competing swimmers must be legibly written on the relay sheets in correct swimming order. * Please remember that the 2nd & 4th swimmers of the 200M relays will be starting in the water, due to the depth of the pool in the shallow end. The touch pads will be turned off, as the swimmer in the water often triggers the pad. Anyone requesting a lead off split will need to provide 2 watches and have the official verify the watch times according to USA rules.

FINAL RESULTS:All teams will be sent an email copy of final results within two weeks after completion of the meet to the email address from where their entries originated. If meet back up is requested, please contact the Deck Chair to arrange the method of transfer (email preferred or storage media). Storage media needs to be in the form of a USB flash drive or “thumb” drive.

USA DECK REGISTRATIONS: There will be NO deck registrations for USA membership. If a swimmer’s registration cannot be verified, they will not be allowed to swim.

USE OF DRONES:

The use of drones during the meet will be prohibited.
ENTRY SEED TIMES:All entries must have a seed time – no “NT” will be accepted. The software should convert times to metric (50m) times. It is the responsibility of the submitting teams/coaches to be sure the entries are submitted correctly and to review the entry confirmation sheets to verify the conversion occurred correctly. Swimming up age groups for relays is allowed.

Please indicate any swimmers with a disability or special needs on the entry form. Contact the official on the day of the meet regarding your swimmer.

The 400IM , 800 1500 freestyleevents will be swum after the relays on Saturday and Sunday. The 800 and 1500 freestyle events will be limited to the two fastest heats for each event. There is the possibility that we will swim 2 swimmers per lane for the 800 & 1500 freestyle events.

OUT OF STATE:USA entrants MUST bring current USA card to the meet.

CONDUCT: In accordance with the Federal Video Voyeurism Prevention Act of 2004-the use camera phones or video recording devices in the locker rooms is prohibited.

Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.

DECK CHANGE:Except where venue facilities require otherwise, changing into or out of swimsuits other than in locker rooms or other designated areas is not appropriate and is prohibited.

BAD WEATHER:In the case of bad weather, the meet will operate under the Red Cross requirements. *Clear pool at the first sign of lightening or thunder.

*Resume meet 20 minutes after the last sight of lightening or thunder.

*If meet is delayed due to bad weather, we will resume the meet with the event that was suspended and continue in the order of events; however, we will not swim later than 6:30p.m. Any events not completed will be cancelled. No refunds for events missed, due to bad weather.

We will be using fly over starts to decrease time between heats. If you have any questions

concerningfly over starts contact the meet manager.

Visit Eau Claire:When attending the Fairfax Invitational if you and your family need to find some things to do while in town, you can log onto the following website and they will have many things for you to do while staying in the Eau Claire Area. visiteauclaire.com (715) 831-2345

FAIRFAX INVITATIONAL

Meet Waiver Form

In consideration of acceptance of this entry, I/we hereby, for myself/ourselves, my/our heirs, administrators, and assigns, waive and release any and all claims against the Eau Claire YMCA, Wisconsin Swimming, USA, and the Eau Claire Parks and Recreation Department, all parties inclusive for injuries and/or expenses incurred by me/us at the meet, or while on the road to and from the meet. I/we are bona-fide amateur athlete(s) and eligible to compete in all events I/we have entered.

Club Name and Abbreviation:______

Signature of Club Official:______

Club Person to Contact for Questions about This Entry:

Name: ______Phone______(h) ______(w)

Address:______

Email Address:______

Entry Fees (per swimmer):

Total Swimmers x $3.00 (LSC Fee) = $______

Splash Fees:

Total Splashes x $5.00 = $______

Total Relays x $20.00 = $______

Total Due$______

Entries are non-refundable and must be received by June 6, 2017.

Mail meet waiver and check payable to: Eau Claire YMCA

(In Memo Fairfax Invitational)

Send to:

Jaci DeLakis, Meet Manager

3626 Parkside Circle West

Eau Claire, WI 54701 (715) 579-3284

Wisconsin Swimming

Meet Reservation Form

Host Club: _____Eau Claire YMCA Marlins Swim Team______

Name of Meet: _____Fairfax Outdoor Swim Meet______

Date of Meet: _____June 24 & 25, 2017______

Team:______

Contact Person:______

Address: ______Phone (____)______

(Street / P.O. Box)

______

(City)(State) (Zip)

EMAIL ADDRESS: ______

Entry Fee Swims Total

Number of SwimsSat A.M.______x______

Sat P.M.______x______

Sun A.M.______x______

Sun P.M.______x______

Meet Total______x______

Total Individual Entry Fees Submitted______Check # ______

Note: Relay, surcharges and time trial fees are not figured into this reservation total. Reservations in excess of actual entries are not refundable and may not be applied to relay, surcharge, or time trial fees, UNLESS OTHERWISE SPECIFIED ON HOST TEAM’S WAIVER.

For Host Club Only

Date Received______Amount Enclosed______

6/23/2009

FAIRFAX INVITATIONAL EVENT SHEETS

Saturday Morning, June 24, 2017

GIRLS AGE GROUPEVENT BOYS

112 & Under200 m Free Relay2

310 & Under200 m Free Relay4

511-12400 m Free6

710 & Under200 m Free8

911-12100 m Back10

1110 & Under100 m Back12

1311-1250 m Free14

1510 & Under50 m Free16

1711-12100 m Fly18

1910 & Under100 m Fly20

2111-1250 m Breast22

2310 & Under50 m Breast24

2512 & Under400 m Medley Relay26

Saturday Afternoon, June 24, 2017

GIRLS AGE GROUP EVENT BOYS

27Open200 m Free Relay28

2914 & Under200 m Free Relay30

31Open200 m Free32

3313-14200 m Free34

35Open100 m Back36

3713-14100 m Back38

39Open200 m Fly40

4113-14200 m Fly42

43Open100 m Breast44

4513-14100 m Breast46

47Open50 m Free48

4913-1450 m Free50

51Open400 m Medley Relay52

5314 & Under400 m Medley Relay54

55Open400 m IM56

5713-14400 m IM58

FAIRFAX INVITATIONAL EVENT SHEETS

Sunday Morning, June 25, 2017

GIRLSAGE GROUP EVENTBOYS

5912 & Under200 m Medley Relay60

6110 & Under200 m Medley Relay62

6311-12200 m IM64

6510 & Under200 m IM66

6711-1250 m Back68

6910 & Under50 m Back70

7111-12100 m Free72

7310 & Under100 m Free74

7511-12100 m Breast76

7710 & Under100 m Breast78

7911-1250 m Fly80

8110 & Under50 m Fly82

8312 & Under400 m Free Relay84

Sunday Afternoon, June 25, 2017

GIRLSAGE GROUP EVENTBOYS

85Open200 m Medley Relay86

8714 & Under200 m Medley Relay88

89Open200 m IM90

9113-14200 m IM92

93Open200 m Back94

9513-14200 m Back96

97Open100 m Free98

9913-14100 m Free100

101Open200 m Breast102

10313-14200 m Breast104

105Open100 m Fly106

10713-14100 m Fly108

109Open400 m Free Relay110

11114 & Under400 m Free Relay112

113*Open800 m Free

13-141500 m Free114*

115*Open800 m Free

13-141500 m Free116*

*limited to the fastest 2 heats