Equipment Hire Policy
Registered Charity No. 1102072
EQUIPMENT HIRE POLICY
The following are the minimum donations that BYP expects from anyone borrowing BYP equipment. The “NODA” rates apply to NODA members, members of Clubs for Young People, Bradford MDC school or youth groups and to other amateur groups supported by CNet or Bradford MDC.The higher rates apply to all other amateur, not for profit groups, borrowing equipment. Those borrowing the equipment do so at their own risk and they must have their own all risks insurance for the equipment.Requests from commercial or profit making groups will be considered on their merit. If the event has a charitable purpose they will be expected to make a donation in line with “others”. If it is for a profit-making event then a 25% surcharge will be added.
Rates per weekNODA / Others
Two Star Cloths, each packed in its own case
Each cloth has a drop of 12ft and is 15ft wide.[1] / £60 pair / £75 pair
Chorus 1200Watt Follow Spots (two available)
Each complete with colour changer iris and stand. / £25 each / £30 each
500Watt & 650Watt Lanterns
Spots come with frames and hooks. Stands available by arrangement. / £5 each / £6 each
Alphapack Three-Channel Dimmer Units (13amp socket)
Each dimmer bank has its own integral slider control desk. / £9 each pack / £12 each pack
Two Pre-Set Zero Remote Control Desks
For above Alphapack dimmer units. / £30 / £40
RAT Music Stand (three available)
With mains lights. / £4 each / £6 each
RAT Conductors Stand
With two mains lights. / £8 / £12
Lightweight ‘Classic 50’ Music Stand with Clip-on LED Lights
Batteries supplied by hiring party. Each light requires 3 x AAA batteries, providing good light coverage for a week of performances. / £4 each / £6 each
Sennheiser Radio Microphones (four available)
Batteries supplied by hiring party. / £20 each / £30 each
Overhead Cardiac or Condenser Microphones (six available) / £7.50 each / £10 each
Soundcraft Sound Mixing Desk
Sixteen channels plus stereo inputs / £60 / £75
Stage Systems “Q Build” 750mm Square Rostra
Suitable to use as staging or for creating tiered audience seating. / Cost per 750mm square unit:
£3 / £5
Four Audrey II plant puppets for the musical Little Shop of Horrors: the smallest is approx. 9in high, the biggest approx. 6ft x 8ft x 5ft. These are available for £500for a hire period of four weeks (three weeks of rehearsals plus performance week). Photographs are available on request.
For single night use there will be a 50% discount and for two nights a 25% discount. A minimum fee of £40 will normally apply for all “NODA” and “Other” bookings and a £50 minimum fee for all Commercial groups. An extra fee will be payable if the equipment cannot be collected and returned at a time when a member of BYP’s technical crew would normally be at BYP premises, and groups may be asked to either make the donation before collecting the equipment and/or leave a deposit against damage.Groups borrowing equipment will receive a pro-forma from the BYP treasurer indicating the “donation” expected for the use of the equipment.
All requests to borrow equipment must be sent to the trustee in charge of equipment hire, Adam Grayson. If any other member of BYP receives such a request they must refer it to Adam.
Adam will contact the person wanting the equipment to tell them if it is available and at what cost. BYP will need to be assured that the person borrowing the equipment is fully conversant with its safe use. In the case of radio mics users must not let cast members fix and remove the mics themselves. They must have a sound technician to do this work, since this is the time that the heads can be damaged.
Approved January 2009
BYP Equipment Hire Policy1
[1]Cloths must be returned in their case and with all the packing sheets in place.A charge of £15 will be made for missing packing and £50 if the cloth is not returned in its case.