EAPN Estonia Learning Forum 2013

EAPN Estonia Learning Forum 2013

GET ORGANISED: STRENGTHENING OUR BASE AND THE IMPACT OF OUR ACTION

Laulasmaa, Estonia, 22– 25 May 2013

PRACTICAL INFORMATION

1. VENUE/ ACCOMMODATION–The Learning Forum will be heldat the Laulasmaa SPA, Baltic Beach Holding Ltd 12080955. The address is Puhkekodu 4, Laulasmaa 76702, Keila parish, Estonia.

Rooms and breakfasts are booked for a maximum of 5 overnight stays, 21 – 26 May.

Please keep in mind that if you use hotel drinks, telephone, fax, or laundry, these are considered personal expenses and EAPN will not cover them. Participants that wish to stay longer at the hotel before or after the meeting will cover their own costs for those days and will book and pay for the hotel nights themselves. For participants that wish to be accompanied by a partner or family, we will book a double or family room and the difference should be paid directly at the hotel.

Please note that there is a swimming pool and a sauna available at the hotel, so you might want to bring your swimsuits along.

2. MEALS – All meals will be provided at the expense of the organisers. Please inform us in advance if you have any special dietary needs or allergies to any kind of food. Do be specific.

- Lunches will be organized on four days (22, 23, 24 & 25 May).

- Dinner will be organized on four days (21, 22, 23 & 24 May).

Participants who chose not to come to the meals organized by EAPN, unless travelling, will not be reimbursed for their alternative meal costs. Those travelling over meal-times will be reimbursed fixed amounts of 30€ for dinner, 15€ for lunch, and 10€ for breakfast.

3. FLIGHT BOOKINGS & REIMBURSEMENTS – For those who have booked and purchased their own flights and advanced the ticket cost, reimbursement for the agreed amount will be made by bank transfer. Reimbursements will be made upon completion of the reimbursement form (which will be available in your folder), with accompanying original invoice/receipts for all expenses.

4. AIRPORT TRANSFERS – You will be met upon arrival at the Tallinn International Airport on 21st May 2013, Tuesday, by someone from the EAPNorganizing committee. Please look for a person holding a sign saying “EAPN.” If you get lost or do not come across someone with the sign, do kindly contact Kärt at +372 511 0923 (or any of the contacts below). Do not take a taxi on your own. The journey is about 40 minutes.

5. INTERNET-WEB ACCESS –As of now, internet access is available at Laulasmaa Spa. If you know you will require internet access, please bring a laptop computer for your own convenience. Others who wish simply to check e-mail infrequently will most likely be able to borrow briefly someone else’s computer for this purpose.

1. TIME ZONE – Eastern European Time zone is used in Estonia. This is Coordinated UniversalTime+2, or Central European Time+1.

If you have any questions, please contact Tanya(EAPN Secretariat):

0032 2 226 58 50 .

Rebecca or Philippe(EAPN) Secretariat can be reached for logistical matters:

+32 479 237 901 (Rebecca) & +32 496 156 814 (Philippe).

Once you are in Estonia, please contact Kärt (EAPN Estonia): or 00372 511 0923.

Organisers can be spotted once there as they will have green badges.

There will be photographs or organisers also in your packs.