Robert F. Busbey Invitational
Hosted by
Lake Erie Silver Dolphins
June 18 – 21, 2015
Held under USA Swimming Sanction # LE 15007 LS; Time Trials # LE 15008 LS
In granting this sanction it is understood and agreed that USA Swimming shall be free from any liabilities or claims for damages arising by reason of injuries to anyone during the conduct of the event.
LOCATION:
CLEVELAND STATE UNIVERSITY, Robert F. Busbey Natatorium, 2451 Euclid Ave., Cleveland, OH (downtown Cleveland – Euclid Avenue at East 24th Street).
DIRECTIONS:
From I-77 north, follow signs to I-90 east to E. 22nd street exit, follow E. 22nd north (left) to Euclid or Chester.
From I-90 east or west, exit at Chester Ave., park on Chester or Euclid.
From Ohio Turnpike, take I-77 or I-71 north to I-90 east (see above).
POOL:
50 meters by 9 lanes, Colorado electronic timing and scoreboard; spacious locker rooms, deck area, and spectator section; continuous warm-up available. The competition course has been certified in accordance with 104.2.2C (4). The copy of such certification is on file with USA Swimming. The depth of the pool at the start end is 12 feet. The depth at the turn end is 4 feet.
RACING STARTS:
Any swimmer entered in the meet must be certified by a USA Swimming member coach as being proficient in performing a racing start or must start each race from within the water. When unaccompanied by a member-coach, it is the responsibility of the swimmer or the swimmer’s legal guardian to ensure compliance with this requirement.
STARTING TIMES:
Thursday:
The pool will be available from 2:00–4:15 PM for out of town teams for an open practice. The pool will be cleared at 4:15 PM. There will be warm-ups for those entered in the 800 Free Relay and 1500 Free from 4:30-5:15 PM. Thursday evening session will begin at 5:20 PM.
Friday, Saturday & Sunday:
Morning sessions’ warm-ups will be 7:00-7:30 AM and 7:30-8:00 AM, split by team, 8:00-8:15 AM will be a combined session for practice starts, with competition starting at 8:20AM.
The 45-minute afternoon session warm-up will begin 15 minutes after the conclusion of the morning session. The afternoon warm-up may be split into 2 – 30 minute sessions by team if necessary.
Finals on Friday and Saturday: Warm-up for Finals will be 45 minutes. Finals will begin 50 minutes after the start of warm-ups.
Estimated timelines and warm-up schedule will be posted on the www.LESD.org or www.lakeerieswiming.com by Wednesday June 17, 2015.
ENTRY DEADLINE:
The entry deadline is 11:59 PM, Monday, June 8, 2015. This meet always closes out quickly. Entries will not be accepted before Tuesday, May 12th at 9:00 PM. (Please do not trust your organization’s server time, or your computer’s time when submitting entries. It is suggested that you sync your computer time with the official U.S. time clock found at
http://www.time.gov/timezone.cgi?Eastern/d/-5/java prior to submitting your entries.) You should receive an automatic email response when your email reaches the entry person. This auto response does not indicate acceptance of your entry, merely that the email has been received. You may e-mail the entry chair to request the event file or download the event file from www.LESD.org or at www.lakeerieswimming.com.
The meet will close before the entry deadline if the sessions become unmanageable. All hard copies, including the Cleveland State University waiver (attached) and fees must be received within 5 days of the receipt of the electronic file or by Wednesday, June 10, 2015, whichever comes first. Failure to submit the hard copy, summary sheet, and payment or make alternate arrangements with the meet director before the deadline will result in said entry being removed from the meet. Entries will be accepted and entered as they are received. Please do not send multiple copies of your entries. If multiple files are received, they will be considered revised files and will be entered by the most recent date and time. Phone entries will not be accepted. There will not be a refund of entry fees after the meet is closed or after the entry deadline, whichever comes first. Updated times for events already entered will be accepted until noon June 8th, but only through the team entry file. Only unattached athletes will be accepted individually. All others please submit entries by Hy-Tek, and include a hard copy, as well as the entry summary sheet.
Mail/email entries to: Sarah Tobin, 5525 Kenbridge Drive, Highland Heights, OH 44143 l.
TEAM SUPERVISION:
Teams who are entering swimmers but will not have a coach at the meet should arrange ahead of time for another coach to supervise their athletes.
RETURN TO PLAY LAW:
Under the Ohio Return to Play Law governing concussions, all coaches and officials (in state or out of state) are required to have proof of training in concussion signs and symptoms. This training is available for free and can be found at http://www.healthyohioprogram.org. All coaches and officials are encouraged to take this training. It is your responsibility to take care of this requirement.
ENTRY FEES:
Individual events $5.00; Relays $10.00; plus a $2.00 per swimmer surcharge. There is a $1.00/swimmer handling fee for entries not furnished in an electronic file. Make checks payable to LESD Boosters Club.
ENTRY LIMITATIONS:
Swimmers may enter an unlimited number of events, but may compete in no more than 3 individual events per day, inclusive of time trials. Swimmers must scratch down by the scratch deadline, and will not receive a refund for scratched events. Teams may enter 2 relays per relay event.
DECK ENTRIES:
Deck entries will be taken on a space available basis up to 40 minutes before the start of the session and seeded at NT. Deck entrants should sign up at the deck entry table @ $10.00 per individual event and $15.00 per relay. Deck entry swimmers new to the meet will be charged $2.00 LESI surcharge and must provide proof of USA Swimming registration. Proof of time in SWIMS, or printed out meet results if too recent to have gone into SWIMS, must be given for each event. Deck entries will be allowed to score. Deck entrants for whom there is no space will receive a refund at deck entry office. On deck USA Swimming registration will be available for athletes but not available for coaches.
ELIGIBILITY:
Swimmers must be current athlete members of USA Swimming and have met the time standard requirements. Coaches must be current coach members of USA Swimming and must check in on each day of the meet. All coaches must display the deck pass (wristband) issued by the meet host. Age is as of the first day of the meet, June 18, 2015.
QUALIFYING TIMES:
Please see the event listings. Swimmers must be equal to or faster than the cuts listed. Enter at either short course yards(Y) or long course meters (L) times. Converted times may not be used. Meet management will convert non-conforming times. All swimmers must have an actual time to enter an event-NT is not acceptable.
PROOF OF TIME:
Swimmers should enter an event only if they have achieved the listed time standard for that event. Teams of swimmers who fail to achieve the qualifying time at the meet will receive a notice of those times that cannot be verified in the SWIMS database. Teams shall submit proof of time or a fine of $10.00 for each swim listed in the notice. Failure to resolve time verification issues within one week of receipt of notice shall result in debit to the team’s account in the amount of the fine. Unattached swimmers will receive similar notice.
SWIMMERS WITH A DISABILITY: Qualifying times for 50-yard/meter events will be waived for swimmers with a disability. Swimmers with a disability may enter an event (such as the 100 free) and swim it with a longer yardage event (such as the 200 free) provided his/her time for the lesser yardage event (100 free) is equal to or faster than the listed qualifying time for the longer yardage event (200 free). Entries for swimmers with a disability should be handled in the following manner: (1) enter the swimmer in the Hy-Tek database (or on the regular entry form); (2) list in the email accompanying the Hy-Tek entry file (or on a separate sheet of paper) the name of the swimmer, the stroke(s)/distance(s) s/he wishes to swim, the entry times, the day/session s/he wishes to swim the event(s), and the manner in which s/he prefers to be seeded (with a longer distance or with a different age group); and (3) provide any information about special accommodations needed by the swimmer. The final determination of seeding will be made by the Meet Referee after consultation with the swimmer and his/her coach.
CONDUCT:
The meet will be conducted according to the rules set forth in the current USA Swimming Rules and Regulations. Events will be contested in a 50-meter course using 9 lanes. All relays will be timed finals, and swum at prelims. All individual events on Friday and Saturday will be prelims/finals, with the exception of: 11-12 200 breast, 11-12 200 back, all 400 IM, all 400 free which will be timed finals. Thursday & Sunday will be timed finals for all events. At finals on Friday and Saturday, 14 and under events will have A finals only (top 9). Consolations will be swum in the Open events, and will precede the A final.
· All relays are timed finals and will be swum in the prelim sessions.
· 13 – 14 & Open 400 free – timed finals with the fastest seeded heat swum at finals; all other heats will be swum in the prelim session in fastest to slowest heat order, alternating girls and boys. (Swimmers who do not want to be seeded in the finals session in the 400 free should be certain to indicate on the check in sheet that they want to swim during prelims by placing a “P” next to their name on the check-in sheets.)
· 12 & Under 400 free and 400 IM – timed finals swum at prelims with fastest seeded heats swimming first, alternating girls and boys These are multi-age events, scored 10 & Under and 11 – 12.
· 13 – 14 & Open 400 IM – timed finals swum in the prelim session, fastest to slowest, alternating girls and boys
· 800 & 1500 freestyles are timed finals, swum fastest to slowest, alternating girls and boys
Note:
11-12 year-olds are advised not to enter both the 50 and 200 of the same stroke in the butterfly, backstroke, or breaststroke. These events are back-to-back in the meet program and there will be no rest in between. If you are entering swimmers in both age group and open events, be aware that the Lake Erie Swimming 15 Minute Rule does not apply to swimmers competing in different age designations within a session. Plan your swimmers’ events accordingly.
HEAT LIMITATIONS:
Heats may be limited to the fastest heats for events 400 yards and over. We will publish on www.LESD.org the number of heats that will be conducted in those events where heat limitations may apply by Friday, June 12, 2015 at 12:00 noon. These are deck seeded events and only those who check in will be seeded. Anyone who does not want to take the chance of getting closed out will receive a refund. Please notify Sarah Tobin at by Monday, June 15 to receive a refund. Switching events will not be permitted. Those who check in for an event at the meet but are closed out will receive a refund at the meet. Those who do not withdraw by June 15 and fail to check in at the meet will not receive a refund.
SEEDING & CHECK IN:
All events will be deck seeded according to USA Swimming Rules. All swimmers must check in no later than 30 minutes prior to the start of their session. Heat and lane assignments will be posted. Check-in sheets will be posted. Relay cards must be turned in upon call in order to be seeded. Lake Erie Scratch Rules will be in effect (Attached). In accordance with 102.1.4, events may be consolidated, but scored separately, to help control the length of a session and to afford more swimmers the opportunity to participate.
CLERK OF COURSE:
A Clerk of Course will NOT be provided.
Swimmers without coach supervision
Swimmers without a coach must contact the Meet Director or Meet Referee to be assigned to a coach on deck.
SCORING:
Individual Events: Top 9 places: 10-8-7-6-5-4-3-2-1
Relays: Top 9 places: 20-16-14-12-10-8-6-4-2
Points accumulated in Open events will count toward individual high point awards.
AWARDS:
14 & under Ind. Events: Medals 1-3, ribbons 4-9
14 & under Relay Events: Medals 1-3
Individual High Point and Runner-up awards in the following age groups: 10 & UN, 11-12, 13-14, 15 & Over.
Team (combined) High point awards will be given to the top 3 teams, excluding LESD
ADMISSION COST:
$4.00 daily or All Session passes with meet programs will be sold.
Parking:
Cost of parking, is determined by CSU, and will likely exceed $10. There is also street parking for free on weekends and on weeknight evenings.
RESULTS:
Results will be available on www.Lesd.org and www.lakeerieswimming.com. Team manager files can be downloaded from www.lakeerieswimming.com. Teams may request a backup at the conclusion of the meet.
TIME TRIALS:
Time Trials will be held at the conclusion of the morning and afternoon sessions at the discretion of the meet director and meet referee. Time trials count toward daily limitations. Swimmers must sign up in advance at the deck entry table at a cost of $10.00 per individual event and $15.00 per relay event. Only swimmers who are entered in an individual event in the meet may participate in time trials. Time trials entries will close 90 minutes prior to the end of each session.