Seton Moms Executive Council

8/4/15 Meeting Minutes

  • Attendance
  • EC members: Lori, Jill F., Catherine, Claudia, Josephine H., Josephine D., Jessica
  • Other members:Jill H., Claudia
  • Opening Prayer
  • Status of the group update
  • Parish requires more approval and notice of events than originally thought; especially considering money-handling
  • Meeting with Don Wagner (Parish Business Manager) and Debbie Cruce (Accountant) on 8/18 to discuss and learn details
  • Attending mtg: Jill F., Catherine, Lori
  • Holding off on more event planning until after the 8/18 mtg
  • Ideal operations
  • Plan ahead 1 month; meeting agenda; list of what to bring to meeting
  • Turning in paperwork: Jill F. or Lori
  • Introductions
  • Prayer Book
  • Jill F. – Blank journal to pass around
  • Write down praise reports & prayer requests; take turns taking the book home and praying for the group
  • Praise Report
  • Upcoming Events
  • 8/7 – Play date at Wendy’s house
  • 8/11 – Play date at Jill’s house – CANCELLED
  • 8/13 – MNO Painting Party – LOCATION CHANGE
  • Hosted at Jill’s house (not at SEAS)
  • 8/16 – Potluck & Prayer Night at Jill’s house
  • Invitations for deacons and priests
  • Finances
  • SEAS Fall Fest 2015 (Oct 9, 10, 11)
  • Photo booth - shared responsibility with PTO (SEAS) & Catholic Daughters
  • Responsibilities
  • Come up with 3 theme ideas – images will be put together by photo .booth owner, and emailed to Catherine for approval; we just need to come up with general ideas.
  • Day of – Advertise, manage the line, assist with handing out pictures; not responsible for taking the photos.
  • Theme ideas presented
  • Pope Francis, St Peter’s Square, snow globe/Christmas theme, Thanksgiving/pumpkin theme, Fall Fest 2015 carnival theme
  • 3 Themes – vote taken
  • St Peter’s Square
  • Carnival theme, “SEAS Fall Fest 2015”
  • Fall/harvest/pumpkin theme
  • Volunteer time slots
  • Catherine coordinating with other groups
  • Suggested time slots for Seton Moms:
  • Sat 10am-12pm, 2-4pm
  • Sun 10am-12pm, 2-4pm
  • Middle school/high school dance
  • Sat night
  • Need chaperones; Seton Moms interested in volunteering?
  • Catherine will find out more info at the next Fall Fest mtg, including compensation process
  • Volunteers: Josephine D.
  • Welcome Meeting
  • Bulletin Announcements - Lori
  • Put together and send to Pauline ASAP
  • Aug 23
  • Aug 30 – full page; Lori – put together a flyer
  • Sep 6 – similar format to KoC w/name, web address, & list of Sep events
  • Table after Mass – Aug 30
  • Needs approval from parish
  • After 9 and 11am Masses
  • Volunteers outside the church, and 1-2 at the nursery
  • Sign Up Genius – Jessica
  • Paper invitation to give out to moms – Jill
  • Something for the kids – basket of toys/stickers
  • Personal messages on Facebook
  • Want every member of the FB group to receive personal message with invite to welcome mtg.
  • Volunteers: Lori, Nikole, Melinda, Jessica
  • Send out by Aug 30
  • Jill will divide the names and send out a list
  • Update website and create FB event –Lori
  • Theme
  • “Come Grow with Us – Planting Seeds of Faith through fellowship, prayer, and service”
  • Blooms, flowers, planting, growing, seeds
  • Colors: Josephine D., Melinda
  • Scripture Focus
  • Ps 128:3
  • “Your wife will be like a fruitful vine within your house, Your children will be like olive plants around your table.”
  • Refreshments
  • Sign Up Genius – Melinda
  • Council members – sign up!
  • Décor
  • Josephine D., Melinda
  • Centerpieces with flowers or potted plants; w/Seton Moms card with contact info and scripture verse or prayer
  • Doorprizes
  • In charge: Olivia
  • Icebreakers
  • Name favorite flower or describe wedding bouquet
  • Name state flowers – possibly divide into teams
  • Need a volunteer for creating state flower game
  • Devotional
  • Momnipotent Ch. 1
  • Discussion questions
  • Large group #2
  • Small group #3 & 5
  • Agenda
  • 9:00 – Nursery opens, EC members arrive to prepare
  • 9:15-9:30 – Nursery drop-off for all members
  • 9:30 – 9:45 – Opening Prayer; Welcome; Table Introductions
  • 9:45 – 10:00 – Overview; Council Introductions
  • 10:00 – 10:15 – Icebreakers
  • 10:15 – 10:45 – Devotional
  • 10:45 – 11:00 – Praise Report, Prayer Requests, Closing Prayer
  • Other Notes
  • Overview of each area we address throughout the month: service, prayer/study, and fellowship
  • Council Introductions – Each EC member has a flower with job title; while making introduction, place flower into designated empty vase. End up with vase full of flowers.
  • Welcome Folders
  • Jill bought folders
  • Member Info sheet, Favorite Things, and Meeting Notes pages ready to make copies
  • Nursery Form, Group Info sheet, and Event Calendar still need to be made – Jill
  • Jill – send Seton Moms logo to Josephine D. and Lori
  • Gift bag
  • Hold off on purchasing until after meeting on 8/18 with Don Wagner
  • Items
  • Bag with tissue paper
  • Bath & Body Works lotion (using coupons)
  • Rosary ($1)
  • How to pray the rosary card
  • Other?
  • Banner
  • Seton Moms logo
  • Backdrop to use at every event
  • Josephine D.?
  • Name Tags
  • EC – name tag w/flower
  • Regular members – flower
  • New members – stick-on tag
  • Open Topics
  • Calendar for rest of the year
  • Charity & Outreach
  • Ideas for the fall, other than meals?
  • T-shirts
  • Quotes from Melinda & Claudia
  • Holding off until after 8/18 mtg with Don Wagner
  • Confession w/ childcare
  • Volunteer to coordinate w/ Regnum Christi?
  • Quiet Book donation to Ladies’ Guild
  • Parish response to neonatal death
  • Response from Matt Gill
  • Liaisons to parish groups
  • Not moving forward with this
  • Date nights
  • Discuss again in September
  • Directory
  • Wait until after first mtg to create? Or more helpful to create before?
  • Closing Prayer