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Community Services Committee

Meeting No. 11 Minutes

March 23, 1998

COMMUNITY SERVICES COMMITTEE MEETING NO. 11

Monday, March 23, 1998

MEMBERS: / PRESENT:
L. Langley, Chair / L. Langley
W. Kinsella Vice-Chair / W. Kinsella
T. Cavanagh / T. Cavanagh
R. Noce / R. Noce

ALSO IN ATTENDANCE:
Councillor A. Bolstad*
Councillor B. Mason*
Councillor M. Phair*
Councillor R. Rosenberger*
Councillor J. Taylor*
B.E. Thom, Q.C., City Manager*
E. Britton, Office of the City Clerk.

*Attended part of the meeting.

A.CALL TO ORDER AND RELATED BUSINESS

A.1.CALL TO ORDER

Councillor L. Langley called the meeting to order at 9:30 a.m.

Councillor A. Bolstad was in attendance.

A.2.ADOPTION OF AGENDA

MOVED R. Noce:

That the Community Services Committee Agenda (No. 11) for the March 23, 1998 meeting be adopted.

CARRIED

FOR THE MOTION:T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

A.3.ADOPTION OF MINUTES

MOVED R. Noce:

That the Minutes of the March 9, 1998 Community Services Committee Meeting (No. 10) be adopted.

carried

FOR THE MOTION:T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

B.2.EXEMPTIONS AND VOTE ON ALL OTHER ITEMS

MOVED R. Noce:

That items D.2.a., D.2.b., F.1.a.C, F.1.b.C, F.1.c.C, F.1.d., F.1.e., F.2.a., F.2.b., F.3.a.C, F.4.a., F.4.c.C and F.4.d.C be exempted for debate; and

F.2.EMERGENCY RESPONSE DEPARTMENT

F.2.c.Agreement Between the City of Edmonton and Alberta Vocational College (AVC).

That approval be given to the Practicum Agreement between the City of Edmonton and the Alberta Vocational College; and, that the agreement be acceptable in form to the Corporate Services Department (Law Branch) and in content to the General Manager and Chief, Emergency Medical Services, of the Emergency Response Department. / Corporate Svcs.

F.4.OTHER REPORTS

F.4.b.The City of Edmonton Boxing and Wrestling Commission: Audited Financial Statements for the Fiscal Year Ended October 31, 1997.

That the Audited Financial Statements of the City of Edmonton Boxing and Wrestling Commission, for the fiscal year ended October 31, 1997, be received for information. / Civic Agencies

CARRIED

FOR THE MOTION:T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.b.Dimension ’98 Project (M. Phair).

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MOVED W. Kinsella:

That item D.2.b. be made a debatable item to allow action motions to be made in response to the content of the report.

CARRIED

FOR THE MOTION:T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

B.3.DECISION TO HEAR AND TIME SPECIFICS

MOVED R. Noce:

That the Community Services Committee hear from:

Beth Mathison, Boys’ and Girls’
Club of Edmonton. D.2.b.

John Chase, Alberta Management Group.F.1.a.C
Emilio Giovannoni, Alberta Management Group.
Bill Gilhespy and John Dance, Edmonton Soccer
Association.
Colleen Burrows and Mark Belanger, EdmontonF.1.a.C
Minor Soccer Association.

Sharon Budnarchuk, representing the Edmonton
Community Lottery Board.F.1.b.C

CARRIED

FOR THE MOTION:T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

F.1.COMMUNITY SERVICES DEPARTMENT

F.1.b.CCommunity Lottery Board Administrative Options.

MOVED W. Kinsella:

That the Community Services Committee hear from S. Budnarchuk at 2:00 p.m.

CARRIED

FOR THE MOTION:T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

F.4.OTHER REPORTS

F.4.c.CParks, Recreation and Cultural Advisory Board 1997/98: Recommendations for 1998 Community Investment Operating Grant Awards.

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J. Logan, Parks, Recreation and Cultural Advisory Board, answered the Committee's questions.

Councillor J. Taylor entered the meeting.

MOVED T. Cavanagh:

That the Community Services Committee recommend to City Council:

That City Council approve the recommendations of the Parks, Recreation and Cultural Advisory Board to award the 1998 City of Edmonton Community Investment Operating Grant Awards, as follows:

a)That cash grants totalling $119,000 be awarded to fifty recreation/sport organizations (as outlined in Attachment 1 of the February 19, 1998 Parks, Recreation and Cultural Advisory Board report).

b)That cash grants totalling $53,000 be awarded to 37 multicultural organizations (as outlined in Attachment 2 of the February 19, 1998 Parks, Recreation and Cultural Advisory Board report).

Councillor B. Mason entered the meeting.

carried

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

Councillor M. Phair entered the meeting.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.a. Edmonton Queen Riverboat (M. Phair).

B. Anderson and G. Barry, Community Services Department, answered the Committee's questions.

MOVED T. Cavanagh:

That the February 19, 1998 Community Services Department report be received for information. / Community Svcs.

CARRIED

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

F.4.OTHER REPORTS

F.4.d.CRestructuring the Edmonton Taxi Cab Commission.

MOVED W. Kinsella:

That item F.4.d.C be dealt with now.

CARRIED

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

MOVED R. Noce:

That Community Services Committee defer debating this item until 2:00 p.m. on April 14, 1998, at which time interested parties be given the opportunity to make representation before Committee. / CS Committee
City Manager
Due: April 14, 1998
2:00 p.m.

CARRIED

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

F.1.COMMUNITY SERVICES DEPARTMENT

F.1.a.CIndoor Soccer Facility East.

J. Tustian, General Manager, Community Services Department; and E. Mulyk, Corporate Services Department, made a presentation.

D. Manderscheid, Corporate Services Department (Law Branch); and J. Chase and
E. Giovannoni, answered the Committee's questions.

J. Chase and E. Giovannoni; B. Gilhespy and J. Dance; and C.Burrows and M. Belanger made presentations and answered the Committee's questions.

E. Mulyk, Corporate Services Department (Finance); and J. Tustian, General Manager, Community Services Department, answered the Committee's questions.

A.B. Maurer, General Manager, Asset Management and Public Works Department, answered the Committee's questions.

Orders of the Day were called.

The Committee recessed at noon.

The Committee reconvened at 1:30 p.m.

Councillor T. Cavanagh was absent.

Councillor A. Bolstad was in attendance.

F.4.OTHER REPORTS

F.4.a.Advisory Board on Services for Persons With Disabilities 1997 Annual Report.

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Councillors M. Phair and T. Cavanagh entered the meeting.

D. Martyn made a presentation and answered the Committee's questions.

Councillor B. Mason entered the meeting.

MOVED T. Cavanagh:

That the 1997 Annual Report for the Advisory Board for Persons With Disabilities be received for information. / Civic Agencies

CARRIED

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

F.1.COMMUNITY SERVICES DEPARTMENT

F.1.a.CIndoor Soccer Facility East.

A.B. Maurer, General Manager, Asset Management and Public Works Department; and
D. Manderscheid, Corporate Services Department (Law Branch), answered the Committee's questions.

Councillor R. Rosenberger entered the meeting.

J. Tustian, General Manager, Community Services Department; and D. Manderscheid, Corporate Services Department (Law Branch), answered the Committee's questions.

A.B. Maurer, General Manager, Asset Management and Public Works Department; and
D. Manderscheid, Corporate Services Department (Law Branch), answered the Committee's questions.

Councillor J. Taylor entered the meeting.

E. Mulyk, Corporate Services Department; and J. Tustian, General Manager, Community Services Department, answered the Committe's questions.

MOVED R. Noce:

That the Community Services Committee recommend to City Council:

1.That the February 24, 1998 Community Services/Corporate Services Departments report be received for information.

2.That up to $200,000 in planning and design funds be approved with a view of completing the entire Project by December 1998. (Source of Funds: Council Contingency).

A.B. Maurer, General Manager, Asset Management and Public Works Department, answered the Committee's questions.

CARRIED

FOR THE MOTION:W. Kinsella, L. Langley, R. Noce.

OPPOSED:T. Cavanagh.

MOVED R. Noce:

1.That the Administration review the Edmonton Soccer Association’s (ESA) funding options and report back to the April 27, 1998 Community Services Committee at 9:30 a.m.
2.That, for the April 27, 1998 Community Services Committee meeting, the Administration select a site for the facility. / Community Svcs.
Due: April 27, 1998
9:30 a.m.

CARRIED

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

F.1.COMMUNITY SERVICES DEPARTMENT

F.1.d.Discontinuation of Utilities for Non-Payment.

F.2.EMERGENCY RESPONSE DEPARTMENT

F.2.a.Emergency Response Department Policy Review – Discontinuation of Utilities.

F.2.b.Elimination of SLT (Statutory Lieu Time).

MOVED R. Noce:

That item nos. F.1.d., F.2.a. and F.2.b. be postponed to the April 14, 1998 Community Services Committee meeting. / CS Committee
Due: April 14, 1998

CARRIED

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

F.1.COMMUNITY SERVICES DEPARTMENT

F.1.c.CFunding Request: 2001 World Triathlon Championships.

L. Cochrane, Community Services Department, introduced T. McEvoy,
S. O'Kelley and D. Richmond, ITU World Championships 2001, who made a presentation and answered the Committee's questions.

L. Cochrane, Community Services Department; D. Manderscheid, Corporate Services Department (Law Branch); and R. Jevne, Community Services Department, answered the Committee's questions.

MOVED R. Noce:

That the Community Services Committee recommend to City Council:

1.That the City of Edmonton support the hosting of the 2001 World Triathlon Championships in Edmonton by providing a maximum of $400,000 in cash and services to the Society for the ITU World Championships 2001 (the Society) according to the schedule in Attachment 1 (of the March 5, 1998 Community Services Department report). These funds will be used to support preliminary events in 1998, 1999 and 2000 as well as the World Championships in 2001. Source of funds for years 1999-2001 to be incremental items in the Community Services Department Operating Budgets. The support, beyond the immediate lake improvements, be provided contingent upon the confirmation of the World Championships being awarded to Edmonton and confirmation of the financial support of the Provincial and Federal Governments.

2.That improvements to the lake in William Hawrelak Park be undertaken in the spring of 1998 to allow a swim event to occur in the lake this summer. (Estimated cost $59,400, included in Attachment 1). (Source of Funds: 1998 Community Services Capital Budget (and defer the septic system upgrades to the Yorath Property).

3.That approval be given to enter into an Agreement with the Society, as per Attachment 3 of the report. This Agreement shall be acceptable in form to the Corporate Services Department (Law Branch), and in content to the General Manager of the Community Services Department.

CARRIED

FOR THE MOTION:T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

F.1.e.Future Structure of Community Services Advisory Board.

J. Tustian, General Manager, Community Services Department, answered the Committee's questions.

MOVED R. Noce:

That the March 5, 1998 Community Services Department report be received for information. / Community Svcs.

CARRIED

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

D.ADMINISTRATIVE INQUIRIES AND RESPONSES

D.2.REPORTS ON ADMINISTRATIVE INQUIRIES

D.2.b.Dimension ’98 Project (M. Phair).

MOVED W. Kinsella:

That this item be referred to the Community and Family Services Advisory Committee (CFSAC) for review and to identify sources of funds for the required $80,000. / CFSAC
Community Svcs.
Due: May 25, 1998

CARRIED

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

F.3.EDMONTON POLICE SERVICE

F.3.a.CBudgeting and Recording Revenues from Provincial Acts and Municipal Bylaws.

MOVED R. Noce:

That this item be postponed to the May 11, 1998 Community Services Committee meeting at 9:30 a.m. / CS Committee
Police
Due: May 11, 1998

CARRIED

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

F.1.COMMUNITY SERVICES DEPARTMENT

F.1.b.CCommunity Lottery Board Administrative Options.

J. Tustian, General Manager, Community Services Department, made a presentation and answered the Committee's questions.

S. Budnarchuk, Edmonton Community Lottery Board, made a presentation and answered the Committee's questions.

B. Parks and S. Budnarchuk, Community Lottery Board; and J. Tustian, Community Services Department, answered the Committe's questions.

MOVED W. Kinsella:

That the Committee recess for five minutes.

carried

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley, R. Noce.

The Committee recessed at 3:55 p.m.

The Committee reconvened at 4:00 p.m.

Councillor M. Phair was in attendance.

J. Tustian, General Manager, Community Services Department, answered the Committee's questions.

MOVED T. Cavanagh:

That the Community Services Committee recommend to City Council:

That up to $330,000 from the Council Contingency Fund be released to the Community Services Department to provide administrative support to the Community Lottery Board.

J. Tustian, General Manager, Community Services Department, answered the Committee's questions.

carried

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley.

OPPOSED:R. Noce.

MOVED W. Kinsella:

That the Community Services Committee recommend to City Council:

That the Administration provide the most current information on the levels of support provided by other Alberta municipalities to community lottery boards; in particular, the Calgary Community Lottery Board.

carried

FOR THE MOTION: T. Cavanagh, W. Kinsella, L. Langley.

N.NOTICES OF MOTION

Councillor L. Langley asked whether there were any Notices of Motion. There were none.

(Sec. 100. B.L. 9999, as amended)

O.ADJOURNMENT

The meeting adjourned at 4:55 p.m.

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CHAIRCITY CLERK

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Community Services Committee

Meeting No. 11 Minutes

March 23, 1998