Denver School of the Arts Associate Producer Contract 1 ALL SCHOOL MUSICAL

Denver School of the Arts Associate Producer Contract 1 ALL SCHOOL MUSICAL

Production ContractAssociate Producer

We are setting forth to not only produce a play, but also learn about each other, our community and to encourage open dialogue about what makes us different and how to learn to be tolerant. In this ensemble it is imperative that all actors are committed and responsible, hence this contract. This is what we expect from all the actors and crew involved in the show. Being a leader in a process like this means you have the respect of your peers and can handle advising and managing your peers. I understand that it is an honor to be a part of this production. That it is a privilege, not a right to be cast.

Please read the following carefully and sign at the bottom. KEEP THIS CONTRACT AS PAGE ONE IN YOUR PRODUCTION BOOK. REFER to it throughout the process and make sure I am upholding my responsibilities.

1. I will attend ALL rehearsals and performances. If I miss final dress rehearsals, teasers, or a performance, I may be replaced from within the cast. I will accept consequences for my actions that the Directors feel are necessary. I understand that there is an entire ensemble of people depending on me and I will make smart choices during the production process.

2. I will create a production book before the first rehearsal including my script, notebook, and a pencil and bring it to EVERY rehearsal (even final dress). I will include reviews of other productions of the show we are producing.

3. I will create a Press Release for our production and mail it and email it to all press outlets in the Denver Metro area. And create a video to advertise our show and post it on the webpages.

4. I will make a flyer for our production and give each actor at least 5 flyers to hand out. I will put plenty of flyers in the Box Office and Front Office one month before we open.

5. I will send a poster to all the major HS in the Denver Metro area.

6. I will collect all bios and headshots from the AD and Ms. Hann. I will compile all the program material and be the liaison with the adult Program Committee. I will make sure Ms. Hann and the production team is aware of all the deadlines for the program. I will coordinate with the technical theatre team and collect all bios/crew lists/headshotsfor the program as well.

7. I will check in with the Box Office twice weekly. I will monitor ticket sales and assist in marketing. I will be the liaison to those doing various marketing functions. I will coordinate the comp tickets list for all the guest artists and directors. I will assist in the box office during the run of the show.

8. I will coordinate all the tech food meals with Ms. Holt. I will put together the order form for all cast and crew. I will help direct all to Ms. Holt to turn in the money and be the liaison with the tech food parent committee when they arrive at school. I will assist in the set up of all meals.

9. I will assist the AD during all the shows and help manage the box office. I will be there available in the front of the house coordinating and assisting all Committees—ushering, concessions, box office. I will be the point person for the Lobby during the run of the show. I will connect with custodial staff to have tables available for concessions.

10. I will collect contact information from ALL those participating, compile a parent/cast/crew email tree and assist in parent communications about scheduling, tech food needs, and concession needs.

11. I will assist the Program ad committee and try to bring ads in. I will coordinate the Break A Leg ads for the cast and crew. I will create an order form and give it to the parent email tree in the second week of rehearsals. Break a leg ads will be due in the third week of rehearsals.

12. I will coordinate the teaser with the administration. I will remind Ms. Hann to send out the excuse list to teachers at least a week in advance.

13. I will organize a matinee performance for local schools. I will call and secure an audience for that matinee. We will charge $5 per seat – can make deals for schools to get them to come.

14. RESPECT ALL. Remember we are a team and must work together. Listen to your directors and fellow actors. If you have a problem, talk to your directors or the person in which you are having a problem. Techies are our friends and deserve our respect—you are the person creating the relationship between actors and stagecraft. Take this responsibility to heart. If other actors have a problem and come to you try to handle the situation maturely and confidentially. Listen to problems with courtesy and patience. Try to solve problems before you bring them to the director. Inform the director of problems that you have creatively “solved” at the end of rehearsals when actors are gone. Model the respect you wish to receive by giving a “thank you” to acknowledge someone giving you a note or direction.

15. Be on task at all times in rehearsal. Don't goof off onstage or offstage. Help maintain and train younger actors to be quiet backstage. Leave personal problems outside the rehearsals so your problems do not distract from the creative work being done onstage. Be a problem solver, not a drama starter.

16. You cannot miss a rehearsal unless you list it on your conflict sheet and has been approved by directors as an excused absence. If you reach THREE unexcused, you will be replaced. WE WILL DO THIS! Also, three tardies equal an unexcused absence.

17. I will maintain a 2.3 GPA in your classes to be eligible to perform. I will bring Ms. Hann my progress report at 6 weeks. If I am suspended from school, I will NOT be allowed to rehearse or perform; suspensions will be treated as unexcused absences. If a suspension lands in the last two weeks of a rehearsal, I may be replaced. Depending on the nature of the suspension, I can be replaced at the digression of the directors. I MUST attend school on the day of a performance (two classes) in order to perform. I will make smart choices during the run of this production.

18. Pay attention to the rehearsal schedule and when things are due. YOU ARE RESPONSIBLE for yourself…not your other cast members, not your directors, not your crew. If something is DUE-- check it YOURSELF.

19. I will never use alcohol or drugs before a rehearsal or performance. I will keep my mind and body at peak performance. A clear brain is essential for the creative process. I WILL MAKE WISE CHOICES. Disregarding this is a disservice to your cast and shows clear disrespect for the role you have been assigned. The Production Team has a duty to report suspicions of drug/alcohol use to the director in a timely manner. We have a duty to the person using, the entire cast, and the integrity of our program to not let actors behave in a destructive manner. Even if it is opening night, Ms. Hann will follow up on your suspicions and report behaviors to the DSA Administration.

20. Enforce the “no food or drink (other than water) in costume” rule. There is NO food or drink allowed in the Theatre. If things are consumed at rehearsal in the lobby, you are responsible for trash. If the director has to clean up after actors once-- there will be nothing allowed at rehearsal. If you want to “save” your fellow actors, you can have them pick it up before I do, or choose to pick it up and not inform the director—if you enjoy eating! At rehearsal dinners, I will coordinate with the parent committee and I will stay until the last parent leaves.

21. My BIOis turned in with this application written in the following format: Bios will be professional and not silly; they will be written in 3rd person, all titles of shows will be written in italics, and the format will be my name with my character’s names in parenthesis including my major and year in school in the first sentence.

Example: Shawn Hann (Director): This is Ms. Hann’s 15th year as the Director of Theatre at DSA. Recent DSA directing credits include: Disney’s Beauty and the Beast, The Crucible, Shrek the Musical, Avenue Q, Almost, Maine, Disney’s Tarzan the Musical, The Importance of Being Earnest, Hamlet, Of Mice and Men, and Thoroughly Modern Millie. Awards and honors include: EdTA’s Theatre Educator of the Year 2011 and the Alliance for Colorado Theatre Middle School Educator of the Year 2005. She would like to thank all the wonderful babysitters for Tihun that allow her to be present in all the late night rehearsals.

All changes to bios will be made first week of rehearsal in August.

22. My “costume” for the performances will be professional black attire. Please make your blacks nice— like dress pants with a nice black shirt tucked in. Shoes need to be solid black dress shoes with rubber or soft soles that will not make noise backstage when you walk. I will be dressed in blacks for dress rehearsals.

23. I understand that I am an advocate for the cast and crew. I want everyone to succeed. I will do my best to help actors meet deadlines and give the best performance they can.

24. Keeping with professional etiquette, rehearsals are closed to everyone except cast and crew. If I notice someone in rehearsal that is not cast/crew, I will approach them and explain this policy. If the person does not leave, I will inform the director. When photographers come into shoot publicity photos, the AD will greet them and help them to know the best angles and scenes in which to take pictures.

25. I will help actors understand the following part of their contract: “I understand that I am cast for the look I present at auditions. I WILL NOT alter my appearance after I audition and/or have fittings without the approval of your director/costume designer (haircut/color, facial hair, piercings, braces…). Designs will be based on HOW I LOOK at auditions and changing things like hair length impacts what the designers and directors are creating on stage. I understand that I may be asked to cut/trim or color my hair by the designers.”

26. Learn to accept criticism with grace and gratitude. Learn to be your own best critic. Help the actors learn this lesson as well. RESPECT ALL.

27. I understand how difficult it is to cast a show for the directors who take in all sorts of factors when piecing a cast together. If I accept my part and drop this show for any reason, I will not be eligible to audition main stage productions at DSA for a full year. I understand that it is extremely unprofessional to drop a role because of its size. And it is extremely bad form and unprofessional to complain about who received which roles. I am building bridges with the professionals in this building and understand work ethic and what it means to be a part of a whole. There are no small parts; only small actors and I realize how fortunate I am to have been cast at all in this production. I will do my best to make this show a successful process from day one. Be on the watch for this type of behavior in the cast—try to handle it with grace and tact. Try to stop rumors and hurtful, negative talk immediately. I am an ADVOCATE and a LEADER of this production. To let students go on and on about the part they didn’t receive takes the morale of the entire show down. This is part of your job as the Production Team.

28. I understand my parent MUST volunteer to run either Concessions, Box Office, or Tech Week Meals at least one day during the week before the show and the week of the show (more information will be forthcoming)

As you can see from the 28 points on this contract, being a leader of this production is a lot of hard work, dedication, time, and coaching your peers. It is not for the faint at heart, but for the go-getters in this school. It is a huge challenge and one that should be taken seriously. If you have this time and truly want to dedicate yourself to a three- month commitment, then fill out the contract on the following page and turn it in with your application. Your parents also must sign that they understand the nature of your “job”. Thank you for your interest.

Remember you are a leader of this department and represent your department at all crew meetings and when you interact with Ms. Hann, Mr. Durfee, Mr. Rice, Ms, Kirksey, Mr. Meltesen-Lee, Mr. Becker any guest artists, and administration overseeing this project. You will behave in the utmost respectful manner at all times.

Deadline reminders:

1. Black clothing is my costume – due at first dress

TURN IN AT AUDITIONS- IN THIS ORDER. Incomplete packets will affect casting.

1. Application for all school musical completed
2. The final page of this contract—next page—signed by BOTH actor and parent
3. A copy of your grades – can be a screen shot of IC—printed out. Must show your GPA
4. Your bio for the program – written according to contract point #21.
5. A Conflict calendar--a list of all the known conflicts you have with scheduled rehearsals. If you do NOT list a conflict now and you miss a rehearsal it will be counted as unexcused (except for illness from school or family emergencies – like funerals).

Associate Producer Production Contract, DSA HANN ALL SCHOOL MUSICAL 1

Performance dates:

Sept. 12 7PM, 13 2pm/7pm, 14 2pm

Sept. 17 7pm, 18 7pm, 19 7pm, 20 7:30PM Gala

Rehearsal schedule—subject to change

Associate Producer Production Contract, DSA HANN ALL SCHOOL MUSICAL 1

Feb. 10/11 – Auditions 3-7PM

Wed. Feb. 12 Callbacks, MS-new students 5PM, HS 6PM-8:30PM

Feb 14 POST ONLINE all cast/crew/orchestra list at 7PM

March 13 – First rehearsal/read through – 6PM family meeting

March 14- second rehearsal/read through

March 15 – Vocal /Choreography rehearsal – 9-11:30, 12-3

April 9 – Choreography 3-4:30

April 14 -18 3-6PM-- Vocal rehearsals

May 12 3-6 Vocal cleaning

May 13-16 3-6, Hann/Blocking (MS Vocal kids have a concert this week)

May 19, 21,23 – Choreography 3-4:30PM, 4:30-5 TBA Vocal Coaching

May 20-22- Hann TBA 3-6

May 27 – Tuesday Chore 3-6PM

May 29 - Thursday Choreo 3-6

June 3 – Tuesday Chore 3-6PM

June 5 – Thursday Clean Vocal 3-6PM

Aug. 11 – Vocal 9-12, Dance 12:30-3

Aug. 12 – Vocal 9-12, Dance 12:30-3

Aug. 13 – Vocal 9-12, Dance 12:30-3

Aug. 14 Hann 9-3

Aug. 15 Hann 9-3

Aug. 18 – Dance 9-3

Aug. 19 – Dance 9-3

Aug. 20 – Hann 9-3

Aug. 21 - Vocal 9-12, Dance 12:30-3 DRY TECH Act 1

Aug. 22 - Vocal 9-12, Dance 12:30-3 DRY TECH Act 1

Aug. 26/27 Dry tech Act 2 3-5

Aug 28/29 Wet tech Act 1 3-5

Sept 2/3 Wet tech Act 2 3-5

Sept 4/5 Run throughs 3-6

Sept 8/9/10 Dress Rehearsals 3-7:30

Sept 11 Final Dress/Photo call 3-8

Associate Producer Production Contract, DSA HANN ALL SCHOOL MUSICAL 1

Upon a vote of the cast/crew/parents/directing team, this show could be adjudicated for State Thespian Convention, which is December 4-6, 2014. Cast and crew would have to attend the convention, which costs $100 to perform/run the show. Students may also elect to stay in a hotel for convention for $65. Payment for state is due in October.

If group decides to adjudicate for the National Thespian convention, we have a commitment to perform the show as seen in October the following June 2015 in Nebraska. It costs $700 to participate in the weeklong National convention ($50 to $150 for transportation) and all participants in the show would have to be registered to perform. The payment for nationals is due in Feb. It would also mean an extra week of rehearsals in June. We would also have to fund-raise the costs to travel the show to either conventions.

RETURN THIS PAGE and the applicationpage TO Ms. Hann by JAN 24

Associate Producer Student:

I have read the contract for the production of the all school musical. I understand each of the 28points on the contract and I will discipline myself to follow this contract to the letter. I understand my duties,responsibilities, and expectations of this commitment. I understand if the ensemble and crew cast in the showfollow these rules, then our production will be run professionally. I also understand that if everyone does notabide by these “rules”, deadlines will not be met, people’s feelings could be hurt if everyone is not treated withrespect, and we will not grow as performers unless we follow these simple guidelines.

I vote we should _____ OR should NOT ______adjudicate for the chance to perform as one of two main stage shows at the Colorado State Thespian Convention.

I vote we should _____ OR should NOT ______adjudicate for the chance to perform as one of ten main stage shows selected in the Nation at the International Thespian Convention June.

* see the previous page on the details of what adjudication entails.

I hereby agree to the terms of this contract.