Work Instruction
Functional Area: Accounts Receivable / Display G/L Account Line Items
PurposeCashier - Journal Entries for Central Users - Cash Management
Use this procedure to display selected posted transactions in detail based on a general ledger (G/L) account. This transaction does not capture the fund or cost center view of the data. It is intended for use by a central office when a global G/L view is needed.
Trigger
Perform this procedure when you need to display G/L account line items.
Prerequisites
None
Menu Path
Use the following menu path to begin this transaction:
  • Select Accounting Financial Accounting General Ledger AccountDisplay/Change Line Items to go to the G/L Account Line Item Displayscreen.
Transaction Code
FBL3N
Helpful Hints
  • The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
  • On certain screens you may have to scroll to view some data entry fields.

Work Instruction
Functional Area: Accounts Receivable / Display G/L Account Line Items
Procedure
1. / Start the transaction using the menu path or transaction code.
G/L Account Line Item Display

2. / As required, complete the following fields:
/ Narrow all searches as much as possible using specific selection criteria when known. Use the From field for a single search, both the From and To fields for a range, and the arrow to the right of each row for a combination of single entries and ranges. If no selection criteria is specified, the system will conduct a lengthy search that may yield large volumes of unnecessary data.
3. / Perform one of the following:
If You Want To / Then / Go To
Only retrieve open items / Select to the left of Open items. / Step 4
Only retrieve cleared items / Select to the left of Cleared items. / Step 6
Retrieve open and cleared items / Select to the left of All items. / Step 8
4. / As required, complete/review the following fields:
Field / R/O/C / Description
Open at key date / Required / Postings of open items up through this date
Example:
03/09/2005
5. / Go to Step 9.
6. / As required, complete/review the following fields:
Field / R/O/C / Description
Clearing date / Required / Date the document was cleared
Example:
Open at key date / Optional /
Example:
7. / Go to Step 9.
8. / As required, complete/review the following fields:
Field / R/O/C / Description
Posting date / Optional / The date on which a transaction in SAP will be posted to the appropriate accounts; SAP will default this field to be the current date, but changes are allowed. For items to be posted in a future or past period, you must enter the posting date.
Example:
9. / Perform any of the following:
If You Want To / Then
Display normal items / Select to the left of Normalitems.
Display noted items / Select to the left of Noted items.
Retrieve G/L parked items / Select to the left of Parked items.
/ SAP allows you to select any combination of normal, noted and parked items but, you must select at least one type.
10. / As required, complete/review the following fields:
Field / R/O/C / Description
Layout / Optional / Name of the layout that impacts how planning information is presented by the transaction using it
Example:
1SAP
Maximum number of items / Optional / For online report display, the maximum number of line items that can be presented as output; Used to limit the selection query
Example:
You may want to test run with a small number indicated to test your selection criteria before running the full report.
11. / Click .
G/L Account Line Item Display (2)

12. / Review the displayed information.
13. / Perform one of the following:
If You Want To / Then / Go To
View line item details / Select to the left of the line item to be displayed. / Step 14
Exit this transaction / -- / Step 16
14. / Click .
Display Document: Line Item XXXX

15. / Review the displayed information.
16. / Click until you return to the SAP Easy Access screen.
17. / You have completed this transaction.
10/4/2017
Ver: / 07_AR_FBL3N_Displ Chg Line Items_0_Cashier_03.udc
© University of Cincinnati / 1/6
Work Instruction
Functional Area: Accounts Receivable / Display G/L Account Line Items
Result
You have displayed general ledger account line items.
Comments
None
10/4/2017
Ver: / 07_AR_FBL3N_Displ Chg Line Items_0_Cashier_03.udc
© University of Cincinnati / 1/6