PUBLIC SAFETY
OPERATIONS PLAN
COMBINED WITH
AFTER ACTION REPORT
Jim Grimes, Public Safety Manager
PUBLIC SAFETY
OPERATIONS PLAN
Table of Contents
Section I. OVERVIEW OF PUBLIC SAFETY DIVISION AND FUNCTION
A. Purpose
B. Goals & Philosophy
C. Overview of Services
D. Key Responsibilities
Section II. ORGANIZATION OF PUBLIC SAFETY
A. Division Structure
B. Division Job Descriptions
Section III. SCOPE OF PUBLIC SAFETY OPERATIONS
Section IV. PUBLIC SAFETY OPERATING POLICIES AND PROCEDURES
Section V. KEY INTERFACES
Section VI. PUBLIC SAFETY TIMELINE AND SCHEDULES
Section VII. FORMS, DIAGRAMS AND APPENDICES
Section I. OVERVIEW OF PUBLIC SAFETY COMMITTEE AND FUNCTION
A. Purpose
The 2001 Special Olympics World Winter Games is the largest single
sports competition event to ever be conducted in Alaska. The 2001 Games
will occur at seven sporting venues located in the vicinity of Anchorage,
March 4 through 11, 2001.
The Public safety Division has been established to ensure for a proper level
of safety, security and law enforcement coordination for the event. The
committees of Security and Safety have been created to identify the specific
needs of each discipline.
B. Goals / Philosophy
· To provide a safe and secure environment for all Special Olympics constituents.
· To protect the physical assets of the Games Organizing Committee.
· To plan for and provide a comprehensive and adequate response to any emergency affecting the safety of the athletes, delegates and other constituents of the 2001 World Winter Games.
· Public Safety during the 2001 World Winter Games was very efficient and effective. This was made possible by the cooperation and professionalism of all agencies and personnel involved. It was also a result of planning and preparedness. This included plain-clothes surveillance teams with photographs of known offenders. It included the 300 plus Air National Guard Security Forces personnel from 18 of the United States. The National Guard Security Forces from Alaska. ATF bomb assessment teams at each venue. US Marshal volunteers on the ski slopes. Immigration officer security volunteers ready to act in an official capacity if necessary. Approximately 100 FBI personnel on stand-by in their own operations center. In excess of 40 State Troopers and as many Anchorage Police Officers working in concert with each other at every venue. The Anchorage Airport Police that adopted the Fed-Ex venue and made it possible for the use of a facility adjacent to an active International Airport. And of course the professional volunteers that committed their personal time and experience to the Games.
· And, the most important indicator of success is the absence of serious incidents. That and the fact that the participants and public were virtually unaware of the presence of the large force of Public Safety Personnel that literally surrounded them. For the most part, they remained invisible throughout this event.
C. Overview of Services
The Public Safety Committee will work with all agencies to develop clear procedures and chain of command. Security will plan for protection of all Delegation members, Sport Officials, Volunteers, Staff, Spectators and Guests. The Security Committee in conjunction with their respective Law Enforcement Liaison will evaluate all venues and determine the appropriate staffing levels of volunteer, military, private security and law enforcement personnel.
The “Safety” component will conduct on site safety inspections in cooperation with the appropriate regulatory agencies of all Villages, Sports Venues and Activity sites prior to and during the 2001 World Winter Games. These inspections will focus on safety code violations, hazardous materials and other situations posing a threat to the Games constituents. All identified violations will be corrected to the satisfaction of the regulatory agencies.
The “Security” component will provide a physical security presence at all Villages, Sports Venues, and Activity Sites prior to and during the 2001 World Winter Games.
· The World Winter Games were conducted March 4, thru March 11, 2001. However, athletes and delegation members began arriving in Anchorage as early as February 28, 2001 and many did not depart until March 13, or later. The Public safety Division was tasked to provide security and safety services February 28 thru March 12, 2001. This was accomplished by the utilization of approximately 310 Security Forces Air National Guard members (Military Police) and approximately 100 civilian volunteers (primarily members from the criminal justice or private security community). These forces were augmented by Law Enforcement officers and agents from the Alaska State Troopers, Anchorage Police Department, Anchorage International Airport Police, Federal Bureau of Investigation, Bureau of Alcohol Tobacco and Firearms,
U. S. Marshal’s Service, Immigration and Naturalization Service and other agencies.
· The command staff consisted of James Grimes, GOC Public Safety Manager, Lt. Col. Thomas R. Kean and SMS Lonnie Kalar, Air National Guard Security Forces, Lt. Wayne Bortz, Alaska State Troopers and Lt. Daniel K. Cole, Anchorage Police Department.
D. Key Responsibilities
The key responsibilities of the “Safety” component are:
· Evaluate, identify and correct hazardous conditions at all Villages, Sports Venues and Activity Sites prior to and during the Games. These hazards may include but are not limited to electrical problems, construction failures, freon or other gas leaks, fire dangers, etc.
· Develop evacuation plans for all Sports Venues, Villages, and other Activity Sites.
The key responsibilities of the “Security” component are:
· Threat Assessment.
· Access Control.
· Accreditation Review.
· Crowd Management.
· Asset Protection.
· Traffic Control.
· Conflict Resolution.
See Section III for a more specific description of these key responsibilities.
Section II. ORGANIZATION OF THE PUBLIC SAFETY DIVISION
A. Structure
B. Job Descriptions
Position: PUBLIC SAFETY MANAGER
Manager: Jim Grimes
Department: Operations
Division: Public Safety
Supervisor: Loren Smith, Director
Summary: The Public Safety Manager is responsible for the overall safe and secure environment for participants, sport officials, spectators, volunteers, and honored guests. Coordinates a system for restricted access to Venues and Athlete villages. Also interfaces with dignitary protection agencies and insures access to intelligence assets of the State Department, CIA, FBI, and local law enforcement systems. Has a team concept and works with all SOWWGA departments while maintaining an efficient, effective Safety, Security and Fire plan for the organization.
Responsibilities: The Public Safety Manager is responsible for coordinating information between the Public Safety, Security and Fire Services Committee and the GOC staff. Acts as the primary liaison between Special Olympics Operations Planning Staff and Committee Venue Managers. Liaisons with and ensures plans are integrated with all relevant local, state and Federal agencies. Assists with adherence to departmental budget for Public Safety, Security and Fire.
Principle Duties:
· Acts as a resource by briefing the Director of Operations of Public Safety issues. Identifies priority items, provides suggestions, and observations to the Director of Operations. Participates as a member of the Games management team.
· Recruits professional security, safety and fire volunteers and supervises these positions.
· Develops and implements a Public Safety Operations Plan.
· Develops and implements a procedure for conducting criminal history and driver’s records checks of GOC staff and volunteers.
· Develops a Public Safety Budget.
· Develops an overall Crisis Incident Plan inclusive of all responsible division areas.
· Is knowledgeable of and able to work effectively with the Alaska Law Enforcement Community.
· Attends Games Management Team meetings and reports on behalf of the Public Safety, Security and Fire Committee.
· Publishes a Security Handbook and conducts simulation exercises to test procedures.
· Works closely with the Transportation Department to determine and man traffic control points. Also to insure that all athletes and delegates are accounted for as they are transported between various locations.
· Works closely with the Fire Departments and other Regulatory Agencies to insure that all Venues are safe and all codes are met.
· Works closely with the Medical Department to insure coordination of efforts between Medical, Security and Safety at Venue sites.
· Works closely with the Military/National Guard to provide safe and secure venues.
Position: PUBLIC SAFETY VOLUNTEER COMMISSIONER
Commissioner: Lt. Wayne Bortz, Alaska State Troopers
Lt. Ken Cole, Anchorage Police Department
Department: Operations
Division: Public Safety
Summary: The Co-Commissioners assist in the creation, planning, staffing and material needs assessment of security and safety operations at designated competition venues, Villages or non-competition sites. Additionally, they provide direct access to state and municipal law enforcement agencies.
Responsibilities: The Co-Commissioners are responsible for the overall safety and secure environment for participants, sport officials, spectators, volunteers, and honored guests from the law enforcement agency perspective.
Principle Duties:
· Provides the direct link between the Public Safety Manager and state and municipal law enforcement.
· Directs the operations of selected projects determined by the Public Safety Manager.
· Will liaison with designated facility providers and other functional area managers to create a security presence capable of satisfying venue or site needs.
· Will assist the Pubic Safety Manager in development of policies and procedures, creation of training documents and programs and acquisition of material and supplies for venues and sites.
· Will provide direct conduit to Federal, State, and Municipal Criminal justice information in order to conduct background checks on GOC staff and volunteers.
· Will provide regular status reports to the Public Safety Manager and Public Safety Committee on designated projects.
Position: MILITARY SECURITY FORCES COMMANDER
Commander: Lt. Col. Bob Kean
Department: Operations
Division: Public Safety
Summary: The Military Security Forces Commander is responsible for coordinating the efforts of the Public Safety Division and the National Guard Security Forces assisting with security and safety operations at the 2001 World Winter Games.
Responsibility: The Security Forces Commander manages the National Guard Security Forces, working directly with the Public Safety Manager and Law Enforcement Co-Commissioners.
Principle Duties:
· Solicits and recruits National Guard Security Forces from units throughout the United States.
· Coordinates activities with the Department of Military Support.
· Provides logistical support for the Security Forces including transportation, housing, meals and other requirements.
· Develops and implements Security Forces Operations Plans.
· Coordinates with the Security Manager in scheduling and assigning personnel to designated venues.
Position: VENUE SECURITY TEAM LEADER &
MILITARY SECURITY FORCES LEADER
Department: Operations
Division: Public Safety
Supervisor: Public Safety Manager
Security Forces Commander
Summary: The Venue Security Team Leader is responsible for supervision of the venue security and safety team including Military Security Forces. The Security Forces leader is responsible for supervision of the Military Security Forces Officers.
Responsibility: The Security Team Leader manages the Security and Safety personnel at designated Competition Venues, Villages or non-competition sites. Further, the Team Leader coordinates activities with the Security Forces Leader to implement the Security/Safety operations plan.
Principle Duties:
· Works directly with the Public Safety Manager to promulgate and implement venue operations plans.
· Insures that Venue Security Officers and Military Security Forces are trained in site-specific duties and responsibilities and defines “Post Orders” for each identified security assignment.
· Interfaces with the Venue Coordinator in the implementation of Operations Plans and Emergency Procedures.
· Brief and review job descriptions with all personnel under his/her direction.
· Insures Personnel assignments and duty schedules are developed and implemented.
· Supervises the daily activities of Security and Safety Personnel.
· The Security Team Leader Communicates activities and incidents and status reports directly with the Joint Operations Command Center.
· The Security Team Leader prepares an “After Actions Report” at the conclusion of the Games.
Position: VENUE SECURITY OFFICER &
MILITARY SECURITY FORCES OFFICER
Department: Operations
Division: Public Safety
Reports to: Venue Security Team Leader and/or
Military Security Forces Leader
Summary: The Venue Security Officer and/or Military Security Forces Officer are responsible for implementation of the Security/Safety Operations Plan as it pertains to the assigned Venue, Village or other site.
Principle Duties:
· Manage the movement of people into and out of areas and zones through the use of accreditation system.
· Monitor the movement of assets and other items into and out of designated Venues, Villages or other sites.
· Monitor and rectify safety concerns such as hazardous materials, fire dangers, electrical problems, etc.
· Prevent the introduction of prohibited items into the venue.
· Provide direction to lost or confused guests.
· Monitor and report suspicious persons, activities and items.
· Enforce policies and procedures of the designated location.
· In the event of an emergency, implement the Crisis Management Plan and assist with evacuations and emergency response.
Position: LAW ENFORCEMENT OFFICER
Reports to: Agency head.
Summary: Sworn Officers commissioned by the State of Alaska, a recognized Municipality of Alaska or Federal Officers Commissioned by the United States Government to enforce laws of the United States, the State of Alaska or a Municipality of the State of Alaska.
Principle Duties:
· Provide a Law Enforcement presence with immediate access at assigned venues.
· Respond to emergencies and exercise lawful authority when required.
· Provide traffic control and crowd control where necessary.
· Provide a communications link with Law Enforcement Agencies.
Position: PRIVATE SECURITY AGENCY OFFICER
Reports to: Facility or Agency head.
Summary: An officer employed by an agency licensed by the State of Alaska to provide security services. For the purposes of the 2001 World Winter Games, said agencies are contracted by the Games Organizing Committee to provide security services at specific Venues.
Principle Duties:
· Provide access control.
· Insure that specific safety protocols are met.
· Insure compliance with specified Federal regulations.
SECTION III. SCOPE OF PUBLIC SAFETY OPERATIONS
The mission of the Public Safety Department is to provide a safe and secure environment for all Special Olympics constituents and allow them the ability to prepare for and enjoy the 2001 Special Olympics World Winter Games.
· Acquiring sufficient number of qualified security personnel.