4-H RECORD BOOK

Benton-Franklin Counties

Name: ______/ PROJECT / YEARS IN PROJECT
4-H Club: ______
Address: ______
City/Zip: ______
Years in 4-H: ______
Grade in School: ______
Birthday: ______
Circle One: Primary Junior Intermediate Senior

Revised 10/10/08

Instructions

CALENDAR

  • Use the calendar to keep track of important dates, time spent on project and personal notes. Use the blank space for additional notes.
  • List all club/project meetings and activities that pertain to your project. Underline the ones you attended.
  • If you wish to use this calendar for ALL of your projects and activities you may do so.

GENERAL

  • If an area of the record book does not apply to your project, draw a neat diagonal line through that area.
  • If you have no entries in any area, write NONE in that area.

PAGE 28:

Signature Page: The last page - be sure to get this page signed by all of the people needed in order to have your book judged.

ADDITIONAL PAGES

1.Animal Project Record Sheet – Completed for each animal project. Put this immediately behind the project photo page.

2.Copy of Animal Health Record may be put behind Animal Project Record Sheet. Original & additional copies should be submitted as requested by Fair organizers.

3.Supplemental Material – You may want to include some things that are important to understand your project or activities. It could include related club, county, school, or family information. It may contain pictures, news clippings, or letters. All of these items need to be captioned and dated.

PLACINGS AND AWARDS

If a numerical placing was given – 1st, 2nd, etc. may be used. If an event has not yet occurred, write TBD. Anywhere placings or awards are applicable, please use the following:

W - White

GC – Grand ChampionB – BlueTBD – To Be Decided

RC – Reserve ChampionR – RedDNP – Did Not Place

HELPFUL HINTS

Your 4-H record book is a way of showing what you have done and learned through 4-H. Your records show what you have achieved and how you have grown. In the future, you will find these records useful for filling out scholarship, college, and job applications.

The BEST records show the amount of work you have done, the quality of that work, and variety of experiences you have had. It is important to show how you have shared what you have learned through presentations, exhibits, talks, etc. Helping others and improving your community through citizenship. Include the citizenship and community service activities. The work you do, the leadership you give, and the citizenship you share are the most important parts of your 4-H experience.

The record book is your personal work. It would be kept current as the year progresses. The handwriting and typing should be your own. Pen or pencil is acceptable. Remember that neatness is important. You may also do your record book on your computer as long as you do your own work. You may want to keep a separate scrapbook of items not used in the record book.

Methods to help you keep all the information that you will be collecting during the year may include a journal, training records, graphs, breeding records, and your record book. Please feel free to create and use additional record sheets if needed and you may include these in your book. Notes could include dates, what you did, how much it cost, any income, health records, time involved, or comments on something you did or attempted to do.

Your record book should contain the following pages as a minimum, in order to be considered COMPLETE.

  • Cover Page
/
  • Record Sheet (Animal Project Only)
/
  • Project Highlights
/
  • Non 4-H Activities

  • Instructions
/
  • Yearly Inventory
/
  • Educational Events
/
  • 4-H Story

  • Goals and Plans
/
  • Total Yearly Income/Expenses
/
  • Leadership Responsibilities
/
  • Supplemental Material

  • Monthly Calendar & Income/Expenses
/
  • Show Record
/
  • Community Service
/
  • Last Page – Signed

  • Project Photos
/
  • 4-H Presentations, etc.
/
  • Other 4-H Events

GOALS AND PLANS FOR THE YEAR

Tell what you plan to do or learn this year. Your project goals and plans should reflect growth over the time of the project. Your plans should include at least one goal for each project.

PROJECT: ______

1.

2.

3.

PROJECT: ______

1.

2.

3.

PROJECT: ______

1.

2.

3.

What will my parents do to provide support and what I will do in return to help them.

How I will finance my project.

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Leaders Signature: ______Date: ______

Parents Signature:______Date: ______

Members Signature: ______Date: ______

OCTOBER

Monthly Expenses/Income For OCTOBER

(Keep projects in same order for each month.)

Project: / Project: / Project:
Item / Amount / Item / Amount / Item / Amount
TOTAL / TOTAL / TOTAL
Project involvement for this month: / Project involvement for this month: / Project involvement for this month:

NOVEMBER

Monthly Expenses/Income For November

(Keep projects in same order for each month.)

Project: / Project: / Project:
Item / Amount / Item / Amount / Item / Amount
TOTAL / TOTAL / TOTAL
Project involvement for this month: / Project involvement for this month: / Project involvement for this month:

DECEMBER

Monthly Expenses/Income For December

(Keep projects in same order for each month.)

Project: / Project: / Project:
Item / Amount / Item / Amount / Item / Amount
TOTAL / TOTAL / TOTAL
Project involvement for this month: / Project involvement for this month: / Project involvement for this month:

JANUARY

Monthly Expenses/Income For JANUARY

(Keep projects in same order for each month.)

Project: / Project: / Project:
Item / Amount / Item / Amount / Item / Amount
TOTAL / TOTAL / TOTAL
Project involvement for this month: / Project involvement for this month: / Project involvement for this month:

FEBRUARY

Monthly Expenses/Income For FEBRUARY

(Keep projects in same order for each month.)

Project: / Project: / Project:
Item / Amount / Item / Amount / Item / Amount
TOTAL / TOTAL / TOTAL
Project involvement for this month: / Project involvement for this month: / Project involvement for this month:

MARCH

Monthly Expenses/Income For MARCH

(Keep projects in same order for each month.)

Project: / Project: / Project:
Item / Amount / Item / Amount / Item / Amount
TOTAL / TOTAL / TOTAL
Project involvement for this month: / Project involvement for this month: / Project involvement for this month:

APRIL

Monthly Expenses/Income For APRIL

(Keep projects in same order for each month.)

Project: / Project: / Project:
Item / Amount / Item / Amount / Item / Amount
TOTAL / TOTAL / TOTAL
Project involvement for this month: / Project involvement for this month: / Project involvement for this month:

MAY

Monthly Expenses/Income For MAY

(Keep projects in same order for each month.)

Project: / Project: / Project:
Item / Amount / Item / Amount / Item / Amount
TOTAL / TOTAL / TOTAL
Project involvement for this month: / Project involvement for this month: / Project involvement for this month:

JUNE

Monthly Expenses/Income For JUNE

(Keep projects in same order for each month.)

Project: / Project: / Project:
Item / Amount / Item / Amount / Item / Amount
TOTAL / TOTAL / TOTAL
Project involvement for this month: / Project involvement for this month: / Project involvement for this month:
JULY

Monthly Expenses/Income For JULY

(Keep projects in same order for each month.)

Project: / Project: / Project:
Item / Amount / Item / Amount / Item / Amount
TOTAL / TOTAL / TOTAL
Project involvement for this month: / Project involvement for this month: / Project involvement for this month:

AUGUST

Monthly Expenses/Income For AUGUST

(Keep projects in same order for each month.)

Project: / Project: / Project:
Item / Amount / Item / Amount / Item / Amount
TOTAL / TOTAL / TOTAL
Project involvement for this month: / Project involvement for this month: / Project involvement for this month:

SEPTEMBER

Monthly Expenses/Income For SEPTEMBER

(Keep projects in same order for each month.)

Project: / Project: / Project:
Item / Amount / Item / Amount / Item / Amount
TOTAL / TOTAL / TOTAL
Project involvement for this month: / Project involvement for this month: / Project involvement for this month:

PROJECT PHOTOS

Pictures related to your project. Each picture should be captioned and dated. ** Maximum of one page (one side) per project. 4-H member should be in at least one picture if possible.

PROJECT:______

PROJECT PHOTOS

Pictures related to your project. Each picture should be captioned and dated. ** Maximum of one page (one side) per project. 4-H member should be in at least one picture if possible.

PROJECT:______

PROJECT PHOTOS

Pictures related to your project. Each picture should be captioned and dated. ** Maximum of one page (one side) per project. 4-H member should be in at least one picture if possible.

PROJECT:______

YEARLY INVENTORY

List all items you possess related to each project. You can combine groups of items like “grooming tools” or “sewing notions” etc. Be sure to include your animals, except for market animals. You can use last years inventory as a guide to get started. You should include items you have at the beginning of the year and add items purchased during the year. Do NOT include consumable items such as feed – Feed is an expense. Include value of animal and/or equipment, even if borrowed/leased.

PROJECT: ______

ITEM / VALUE / ITEM / VALUE

TOTAL ______

PROJECT: ______

ITEM / VALUE / ITEM / VALUE

TOTAL ______

PROJECT:______

ITEM / VALUE / ITEM / VALUE

TOTAL ______

Market Projects

Transfer the above Large or Small Animal Project yearly inventory totals to the Large and Small Animal Project record sheets as the Beginning Inventory Value. At the end of the year complete another inventory to use as your ending inventory in the Financial Summary of your Large and Small Animal Project record sheets.

TOTAL YEARLY EXPENSES/INCOME

For County Fair totals should be in pencil and complete to date.

Project:______Project:______Project:______

Month / Expenses / Income/
Value** / Month / Expenses / Income/Value** / Month / Expenses / Income/
Value**
October / October / October
November / November / November
December / December / December
January / January / January
February / February / February
March / March / March
April / April / April
May / May / May
June / June / June
July / July / July
August / August / August
September / September / September
TOTAL / TOTAL / TOTAL
Profit/Loss* / Profit/Loss* / Profit/Loss*

*Transfer Profit & Loss $$ amount from Large & Small Animal Project record sheet.

In pencil put TBD (to be decided) in Profit/Loss box when submitting to CountyFair.

**At the end of the year include “Value” of food, clothing, eggs, etc., in Profit/Loss box.

“Value” is the price you would pay to purchase the item.

Meeting Attendance
# of club meetings / # of meetings attended

SHOW RECORD

INCLUDE youth and open shows, 4H shows, fairs, quilt shows, Make it Yourself With Wool, etc. Wherever a product/animal is shown or exhibited and judged. Use one line per show , add more pages if you need to. If event has not yet occurred, write TBD. Do not include Fitting & Showing on this page, but on 4-H Presentations, Judging & Contests page.

PROJECT : ______

DATE / EVENT / NUMBER OF
CLASSES / AWARDS (If applicable)

PROJECT :______

DATE / EVENT / NUMBER OF
CLASSES / AWARDS (If applicable)

PROJECTS :______

DATE / EVENT / NUMBER OF
CLASSES / AWARDS (If applicable)

Events NOT related to any of the above projects.

DATE / EVENT / NUMBER OF
CLASSES / AWARDS (If applicable)

4-H PRESENTATIONS, JUDGING, & CONTESTS

(judged or not judged)

Public Presentations, Judging, Animal Bowls, Fashion Review, Foods Contests, Sewing Contests, Fitting & Showing, Record Book, Herdsmanship, Groom Squad, etc.

(Any of the above activites that occur at a 4-H event should be included on this page.)

PROJECT: ______

DATE / EVENT / AWARD (if applicable)

PROJECT: ______

DATE / EVENT / AWARD (if applicable)

PROJECT: ______

DATE / EVENT / AWARD (if applicable)

Events NOT related to any of the above projects.

DATE / EVENT / AWARDS (If applicable)

PROJECT HIGHLIGHTS

Tell how you achieved your goals and plans and what you learned. Review your “Goals and Plans” page. Did you learn what you had planned to learn? How did you work toward your goals? What were some problems you had to solve? What would you do differently? If you did not reach your goals, why not? This process will help you plan for next year. Add more pages if you need to.

PROJECT: ______

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PROJECT: ______

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PROJECT: ______

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EDUCATIONAL EVENTS

INCLUDES CLINICS, SUPER SATURDAY, TOURS, SEMINARS, WORKSHOPS, AND TALKS.

Events related to your project can be with or without your project animal (if applicable).

DATE / LOCATION AND TITLE / DESCRIPTION

4-H LEADERSHIP RESPONSIBILITIES

OFFICES HELD, committees, meetings led, meetings/clinics planned or presented , related to your 4H project(s).

DATE / WHAT I DID

COMMUNITY SERVICE PROJECTS

DATE / 4-H / OTHER / WHERE OR FOR WHOM / WHAT I DID

OTHER 4-H EVENTS

Include play days, parties, parades, camp, 4-H promotional events, 4-H Expo, fundraisers, and other fun activities. (Non-educational events)

DATE / DESCRIPTION OF ACTIVITY

NON 4H ACTIVITIES

List all non-4H activities including date or frequency you were involved in. List and describe leadership responsibilities, offices you held, band, sports, safety patrol, drama or other activities or programs. Tell about any community projects such as scouts, church, other clubs, etc.

Use one line per activity.

Date or
Frequency / Description

4-H STORY

Introduce yourself and include your age, interests, parents, brothers & sisters, where you live, where you attend school when and why you joined 4-H. Tell about your participation in project and club activities. This should not be a repeat of your project highlights. How has 4-H influenced your life?

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SUPPLEMENTAL MATERIAL

You may want to include some things that are important to understand your project or activities. It could include related club, county, school, or family information. It may contain pictures, news clippings, or letters. All of these items need to be captioned and dated. You may use one page, front and back.

ONE LAST STATEMENT FOR THIS YEAR!!!!!

Include your most significant 4-H accomplishment for the year.

APPROVAL OF THIS RECORD BY PARENTS AND LEADERS

We have reviewed this record, and believe it to be true, and believe it to have been

prepared by the 4-H member signing below. In signing, we verify that all contents of this record book relate to the current 4-H year.

MEMBER______Date ______

PARENT ______Date ______

CLUB LEADER ______Date ______

Signatures are required for this book to be considered for awards.

Project leaders sign on the appropriate plan page for the project you supervise.

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