Regular Public Meeting November 29, 2011
RESOLUTIONS OF THE WEST LONG BRANCH BOARD OF EDUCATION
Regular Public Meeting – BME Cafeteria
Tuesday, November 29, 2011
"In accordance with the provisions of the Open Public Meetings Act, the West Long Branch Board of Education has issued notice of this meeting to be publicized by having the date, time and location of the meeting posted at Betty McElmon Elementary, Frank Antonides School and the West Long Branch Public Library and mailed to the Asbury Park Press, which has been designated as the Board's official newspaper, and The Star Ledger. Notice was also filed with the Borough Clerk and sent to those persons requesting that such notice be mailed to them."
Mrs. Vacarro called the meeting to order at 7:07 p.m.
Gabrielle Giglio and Nicholas Frazao led the Pledge of Allegiance
The following Board of Education Members were present:
Dr. Christopher Mrs. Gassman Mrs. Hegglin
Dr. Hunter Mrs. McLaughlin
Mr. Santangelo Mrs. Trocchia Mrs. Vaccaro
Mrs. Kennedy arrived at 7:30 p.m.
PRESENTATIONS:
1. Public Forum- Shared Services
a. Mr. Jim Ireland-President, Point Pleasant Beach Board of Education
b. Dr. John A. Ravally- Superintendent, Point Pleasant Beach School District
c. Ellen Fischer- President, Manchester Regional High School Board of Education
d. Jeffrey Fischer- Board Member, Haledon Public School Board of Education
e. Dr. Richard Ney- Superintendent, Manchester School District
f. Dr. Vincent J. Capraro- Interim Superintendent, Henry Hudson School District
g. Ms. Janet Sherlock- Business Administrator/Board Secretary
h. Ms. Loretta Gluckstein- President, Henry Hudson Regional Board of Education
i. Ms. Sara Weimer- President, Atlantic Highlands Board of Education
j. Ms. Karen Horner- President, Highlands Board of Education
k. Dr. Piera Gravenor- Superintendent, Delsea Regional School District
PUBLIC COMMENTS:
The following members of the Public asked questions:
Mark Engel
Tracy Handerhan
Bruce Gassman
Loretta Roberts
RECESS (5 MINUTES):
APPROVAL OF MINUTES
October 12, 2011 Special Meeting
October 18, 2011Workshop Meeting/Executive Session
October 27, 2011 Regular Meeting/Executive Session
Motion for Approval of Minutes offered by Dr. Hunter and seconded by Mrs. Hegglin was approved as follows:
October 12, 2011- 9/0
October 18, 2011- 8/0/1- With Mrs. Trocchia abstaining
October 27, 2011- 8/0/1- With Mrs. Gassman abstaining
BUILDING AND GROUNDS RESOLUTIONS 1-3
The West Long Branch Board of Education, by means of a Consent Resolution, adopt various resolutions of a routine and non-controversial nature at one time; and
Whereas, the below listed resolutions are hereby adopted by the said Board of Education in whole as if the same were individually acted upon.
- Move to approve, upon the recommendation of the Interim Superintendent, use of the West Long Branch School Cafeteria by the Cub Scout Pack 145, for Blue and Gold Dinner, on Sunday, February 19, 2012, from 1:00 p.m. to 7:00 p.m. (Certificate of Insurance on file).
- Move to approve, upon the recommendation of the Interim Superintendent, the use of the BME Classroom #18 by the Girl Scout Troop #704, Troop Leader, Stephanie Carew, twice a month on Wednesdays from 3:05 p.m. until 4:30 p.m. on the following dates: (Certificate of Insurance on file)
December 21, 2011 / April 4, 2012
January 4, 2011 / April 18, 2012
January 18, 2012 / May 2, 2012
February 1, 2012 / May 23, 2012
February 15, 2012 / June 6, 2012
March 7, 2012
- Move to rescind, upon the recommendation of the Interim Superintendent, the use of the FAS gymnasium by the West Long Branch PTA on Saturday, December 10, 2011 (activity cancelled).
Motion for approval of Buildings and Grounds Resolutions #1-3 offered by Dr. Christopher and seconded by Mrs. Trocchia was unanimously approved by a roll call vote of 9/0.
CURRICULUM AND INSTRUCTION RESOLUTIONS 1-3
The West Long Branch Board of Education, by means of a Consent Resolution, adopt various resolutions of a routine and non-controversial nature at one time; and
Whereas, the below listed resolutions are hereby adopted by the said Board of Education in whole as if the same were individually acted upon.
1. Move to approve, upon the recommendation of the Interim Superintendent, the attendance at the workshops listed below with associated costs for the employees referenced below with associated program and mileage costs:
Date / Name / Workshop / Location / Cost of Program Excluding Associated Mileage CostsDecember 2, 2011 / Erhardt, James / Secton 504: Keys to Ensuring your School is Compliant / Barnabas Health Institute for Prevention, West Orange, NJ / $75.00
December 2, 2011 / Somers, Angel / NJ Association of School Librarian Concert / Ocean Place Resort,
Long Branch, NJ / $125.00
December 13, 2011 / Famula, Jill / Multi-Sensory Early Reading Strategies / Monmouth Mall, Eatontown, NJ / No Charge
2. Move to approve, upon the recommendation of the Interim Superintendent, the following class trips:
December 9, 2011
Count Basie Theatre, Red Bank, NJ
“The Nutcracker”
Grade 3 Students (58)
Mrs. Cagliostro, Mrs. Naylor, Ms. Steel, Mrs. Petersen
Approximate cost to the Board $136.50
December 14 & 16, 2011
Centra State Health Center
“Adventure to Health Programs” and “It’s Up to You”
Grade 7 Students (70)
Mrs. Bocco, Mr. Petrone, Mr. Nannarello
Approximate cost to the Board: $88.00
May 25, 2012
Michael T. Lake Performing Arts Center, Neptune, NJ
New Jersey Symphony Orchestra
Grade 2 Students (60)
Mrs. Cagliostro, Mrs. Pereless, Mrs. Fallon, Mrs. Lane, Mrs. Faccone
Approximate cost to the Board: $97.50
3. Move to approve, upon the recommendation of the Interim Superintendent, the extension of the internship for Enza Mazza to complete a Master of Social Work (MSW) under the supervision of Lori Engelken, Social Worker from January 9, 2012 through May 15, 2012, one (1) day per week.
Motion for approval of Curriculum and Instruction Resolutions #1-3 was offered by Mrs. Hegglin and seconded by Mrs. Trocchia was unanimously approved by a roll call vote of 9/0.
FINANCE RESOLUTIONS 1-5
The West Long Branch Board of Education by means of a Consent Resolution adopt various resolutions of a routine and non-controversial nature at one time; and
Whereas, the below listed resolutions are hereby adopted by the said Board of Education in whole as if the same were individually acted upon.
1. ACCEPTANCE AND CERTIFICATION OF MONTHLY FINANCIAL REPORTS RESOLUTION
Pursuant to N.J.A.C. 6A:23A-16.10(c)3, the West Long Branch Board of Education accepts the Board Secretary/School Business Administrator's Certification as of October, 2011 that no budgetary appropriations account has obligations and payments which in total exceed the amount appropriated by the West Long Branch Board of Education; and
Pursuant to N.J.A.C. 6A:23A-16.10(c)4, we the members of the West Long Branch Board of Education, of the County of Monmouth, after having reviewed the REPORT OF THE SECRETARY and upon consultation with the appropriate officials, certify that as of, October 31, 2011 are to the best of our knowledge that no major account or fund has been over-expended and that sufficient funds are available to meet the district's financial obligations for the remainder of the fiscal year; and
The West Long Branch Board of Education hereby accepts the Board Secretary’s Report the month ending October 31, 2011 and the Treasurer of School Monies Reports for the month ending October 31, 2011.
2. BE IT RESOLVED, that the Board of Education of the Borough of West Long Branch approves the Bills and Claims for November, 2011, and Payroll per attached: (Budgeted)
Bills & Claims Fund 10 $ 304,680.59
Bills & Claims Fund 20 $ 20,309.29
Bills & Claims Fund 60 (School Lunch) $ 14,271.11
Payroll P/E 10/15/11 $ 248,914.17
FICA P/E 10/ 15/11 $ 19,144.48
Payroll P/E 10/31/11 $ 240,262.30
FICA P/E 10/31/11 $ 18,204.14
3. BE IT RESOLVED, that the Board approve the following Transfer of Funds for
October 2011.
Description / Account / Trans Amt / Acct DescOctober Budget Transfers / 11-000-213-890-00 / 180.00 / DUES AND FEES
October Budget Transfers / 11-000-222-610-01 / 400.00 / GEN. SUPPLIES-INSTR-BME
October Budget Transfers / 11-000-222-610-02 / 652.00 / GEN. SUPPLIES-INSTR-FAS
October Budget Transfers / 11-000-230-895-00 / 685.00 / BOE DUES/FEES
October Budget Transfers / 11-000-262-420-30 / 6,674.00 / GEN BLDG REP & MAINT
October Budget Transfers / 11-000-263-300-00 / 260.00 / PURCH PROF/TECHNICAL SER
October Budget Transfers / 11-000-263-420-00 / 585.00 / CLEAN/REPAIR/MAINT
October Budget Transfers / 11-000-263-610-00 / -845.00 / GENERAL SUPPLIES
October Budget Transfers / 11-000-270-390-00 / 192.00 / TRANSPORT. COORD SVCS
October Budget Transfers / 11-000-270-420-00 / -192.00 / TYPE II BUSES REP&MAINT
October Budget Transfers / 11-000-270-443-00 / -2,067.00 / LEASE PYMT-SCHOOL BUS
October Budget Transfers / 11-000-270-580-00 / 150.00 / TRAVEL
October Budget Transfers / 11-190-100-610-07 / -254.00 / FURNITURE/EQUIP FAS
October Budget Transfers / 11-190-100-890-00 / 254.00 / MISC. EXPENSES
October Budget Transfers / 12-000-230-732-00 / -6,674.00 / GEN ADMIN-NON INSTR EQUI
4. Move to accept 2010-2011 Annual School Audit (Comprehension Annual Financial Report) and a Corrective Action Plan to address four (4) Audit Findings/Recommendations.
Recommendations of the Auditor:
2010-2011 Annual School Audit (CAFR):
Finding 2011-1: Personnel files were missing proper documentation verifying completion of a master’s degree.
Corrective Action Plan: The Superintendent will ensure proper documentation and certifications are part of all personnel files.
Implementation: Was implemented September 2011
Finding 2011-2: Salaries in the general ledger did not reconcile with the gross payroll primarily due to issues regarding voids and replacements within the Systems 3000 payroll module.
Corrective Action Plan: The Interim Business Administrator will ensure proper entries are made into the accounting system to reflect adjustments recorded in the payroll account.
Implementation: Was implemented September 2011
Finding 2010-3: The Board Secretary’s records were not in agreement with the records of the Treasurer.
Corrective Action Plan: The Superintendent will ensure that differences between the Treasurer’s records and the Board Secretary’s records are investigated and corrections are made into the general ledger of the School District.
Implementation: September 2011
5. Commit up to twenty-five (25) percent, up to $4,500 if four (4) districts are involved to hire a shared service consultant for any and all areas. Commit up to thirty-three (33) percent, up to $6,000 if three (3) districts are involved to hire a shared service consultant for any and all areas. Commit up to fifty (50) percent, up to $9,000 if two (2) districts are involved to hire a shared service consultant for any and all areas.
Motion for approval of Finance Resolutions #1-4 was offered by Mrs. Trocchia and seconded by Mrs. Hegglin and was unanimously approved by a roll call vote of 9/0. Resolution #5 was approved by a vote of 7/2, with Mrs. Gassman and Mrs. Kennedy voting No.
PERSONNEL RESOLUTIONS 1-7
The West Long Branch Board of Education by means of a Consent Resolution accept various resolutions of a routine and non-controversial nature at one time; and
Whereas, the below listed resolutions are hereby accepted by the said Board of Education in whole as if the same were individually acted upon.
1. Move to approve, upon the recommendation of the Interim Superintendent, the employment
of the following as Substitute Teachers effective November 30, 2011 through June 30, 2012, at $75.00 per diem pending review of Criminal History and other applicable documents:
Jennifer Warren
State of New Jersey Certificate of Eligibility with Advanced Standing
Elementary School Teacher K-5
Sharon Krellin
State of New Jersey Standard Teaching Certificate
Elementary School Teacher K-8
Special Education Teacher K-12
Early Childhood Teacher
Dorinne Cattelona
Bachelor of Science in Business Administration
Pending receipt of Monmouth County Substitute Certificate
Matthew Fawcett
Bachelor Degree, Rutgers University
Pending receipt of Monmouth County Substitute Certificate
Susan Kriegstein
Bachelor of Arts, Georgian Court University
Pending receipt of Monmouth County Substitute Certificate
Danna Valenti
Associates Degree, Brookdale Community College
Pending receipt of Monmouth County Substitute Certificate
Dina Hughes
State of New Jersey Standard Teaching Certificate
Teacher of the Handicapped
Elementary School Teacher
Maria Jeanette Landhage
Associates Degree, Brookdale Community College
Pending receipt of Monmouth County Substitute Certificate
Martine McGrath
Bachelor of Arts, The College of New Jersey
State of New Jersey Standard Teaching Certificate
Teacher of Social Studies
Christine Latteri
Bachelor of Arts, Georgian Court University
State of New Jersey Advanced Standing Teaching Certificate
Elementary School Teacher (K-5), Teacher of Language Arts Literacy (5-8) and Teacher of Students with Disabilities
Kathryn Anastasio
Associates Degree in Education, Brookdale Community College
Substitute Teacher’s Credential, State of New Jersey
Nicole DiPeri
Bachelor of Arts, Monmouth University
Certificate of Eligibility with Advanced Standing
Elementary School Teacher
Teacher of Students with Disabilities
Teacher of Psychology
Heather Gaskell
Bachelor of the Arts, Kean University
Pending receipt of Monmouth County Substitute Certificate
2. Move to approve, upon the recommendation of the Interim Superintendent, the employment
of the following as Substitute Clerks effective November 30, 2011 through June 30, 2012, at $10.50 per hour pending review of Criminal History and other applicable documents:
Rose Marie Caprioni
Susanne DeCristofaro
Maria Murphy
Shanique Rankine
Sharon Thompson
Fran DeRisi Cebulak
3. Move to approve, upon the recommendation of the Interim Superintendent, the following people to the QSAC Committee:
Richard Marvulli, Teacher
Louis Castagno, Teacher
Loretta Roberts, Association President
James Erhardt, Principal
Charles Welsh, Principal
Herbert C. Massa, Interim Superintendent/B.A.
Assistant Board Secretary
Susan Trocchia, Board Member
Teresa Vaccaro, Board President
4. Move to approve, upon the recommendation of the Interim Superintendent, the employment of Sharon Eisenstark as the Replacement Third Grade Teacher for Megan Steel at the rate of $150.00 per diem, beginning December 5, 2011 until March 30, 2012, with six (6) days of transition beginning November 30, 2011 through December 2, 2011 and April 2, 2012 through April 4, 2012, at the rate of $75.00 per diem, no other benefits (Criminal History on file).
5. Move to approve, upon the recommendation of the Interim Superintendent, the employment of Laura Anastasio as the Special Education Instructional Aide, at a rate of $13.10 per hour, not to exceed 29.5 hours per week, no health benefits, pending review of Criminal History and other applicable documents (Ms. Anastasio possesses a Bachelor of Arts degree and certification in Elementary Education and as a Teacher of Students with Disabilities from Georgian Court University).