Example: Faculty Appointed 100% in One FAES Academic Unit

FAESDiscovery Theme Chartfields

HR System DBT Appointment

Funding for salary and benefits will be shared 50/50 with OAA. This sharing of expenses will be noted by the unique fund number 011600. OAA will fund the balance of 011600 at the end of the fiscal year.

Example: Faculty appointed 100% in one FAES academic unit

FTE = 50% OARDC / 40% OSUE / 10% Teaching

Org 11270 – Fund 011000 – Account 60022 –5% (10% of 50%)
Org 56270 – Fund 530189 – Account 60022 –25% (50% of 50%)
Org 55270 – Fund 530801 – Account 60022 –20% (40% of 50%)
Org 11270 – Fund 011600– Account 60022 – 50% (OAA Portion)

Startup

No special coding necessary. Startup funds will typically come from a combination of OAA, the College and the Department depending on what is negotiated. Typically, OAA and College contributions will be from general funds and will be added to the department’s faculty startup account via budget transfer.Expenses coded to the startup account should not include any special discovery theme coding.

Release Time

Release time appointments on an OSP grant should be split 50/50 with OAA.

Employeein above example requests 10% RT on OARDC appointment for Project 123456.

Org 11270 – Fund 011000 – Account 60022 –5%
Org 56270 – Fund 530189 – Account 60022 –20% (5% reduction is half of 10% RT)
Org 56270 – Fund 590000 – Account 60022 – Project 123456 –10%
Org 55270 – Fund 530801 – Account 60022 –20%
Org 11270 – Fund 011600– Account 60022 – 45% (5% reduction is half of the 10% RT)

Cost Share

Cost Share appointments can be assigned entirely out of the FAES chartfield. In the unlikely event that CS is over the OARDC portion of the appointment, you may record the CS on the DT portion.

Employee in above example requests 10% Cost Share on OARDC Appointment for Project 123456.

Org 11270 – Fund 011000 – Account 60022 –5%
Org 56270 – Fund 530189 – Account 60022 –15% (10% reduction for CS)
Org 56270 – Fund 530189 – Account 60022 – Project 123456 –10%
Org 55270 – Fund 530801 – Account 60022 –20%
Org 11270 – Fund 011600– Account 60022 – 50%

PA005

The Facilities & Administrative (F&A) revenue will be shared 50/50 between OAA and the College. Each College with DT faculty has a unique org number that will be used for tracking all F&A coded to Discovery Theme faculty within the College.The FAES unique org is 41005.

For the expenditure allocation, please ensure that the percentage mirrors the faculty appointment proportionally.

Example 1: Assume that only the DT faculty member is submitting a PA005 and no other Co-PI’s are involved.

1A - Expenditure Allocation - Appointed 100% in one academic unit in FAES

Org 56270 – 50%

Org 41005 – 50%

1B - Appointed 50% in two academic units in FAES (56270, 56230)

Org 56270 – 25%

Org 56230 – 25%

Org 41005 – 50%

Example 2: Assume that the DT faculty member is submitting a PA005 and he/she will only be 20% involved in the project and other Co-PI’s are participating.

2A - Expenditure Allocation - Appointed 100% in one academic unit in FAES

Org 56270 – 50% *20% = 10%

Org 41005 – 50%* 20% = 10%

2B - Appointed 50% in two academic units in FAES (56270, 56230)

56270 – 25% * 20% = 5%

56230 – 25% * 20% = 5%

41005 – 50% * 20% = 10%