SOUTH HYKEHAM PARISH COUNCIL Page 10 15/16
Clerk: Carolyn Wilkinson
Minutes of the June Meeting of South Hykeham Parish Council held on Wednesday 10th June 2015 at 7.30 pm. in South Hykeham Village Hall.
PRESENT: Councillors: Mrs P Whittaker (Chairman), D Rowson, Mrs L Graham, Mrs D Locker, P Driffill. IN ATTENDANCE: Cllr Mrs WoodmanMBE & Carolyn Wilkinson Clerk. Cllr S Roe North Hykeham Town Council.
The Chairman welcomed everyone to the meeting and introduced Cllr Roe who had expressed an interest in the vacancies on the Parish Council. Cllr Little of North Hykeham Town Council had also expressed an interest in the vacancies but was not present this evening.
1. Apologies for absence and reasons given. Apologies had been given by the Community Beat Team. Apologies were given by Cllr Mrs Woodman on behalf of Cllr Mrs Howe who is in attendance at another Parish Council meeting.
2. To receive any declaration of Interests in accordance with the requirements of the Localism Act 2011. There were no declarations of interest at this point.
3. Police Report. Apologies had been given by the Community Police Beat Team. There was no crime to report since the last meeting of the Parish Council.
Following the report of inconsiderate parking at the school the Police have visited the school to investigate the difficulties that have recently been encountered and the situation is being monitored. Noted
4. Notes of the Parish Council meeting held on 13th May 2015 to be approved as the minutes of the last meeting.
CllrMrs Graham proposed, seconded by Cllr Mrs Locker that the clerk’s notes should be adopted as the minutes of the meeting held on 13th May 2015. Unanimously approved by members who were present at that meeting. Cllr Mrs Whittaker signed the minutes.
5. District and County Councillors’ reports – for information only/items raised for decision will appear on the agenda for the next meeting.
Cllr Mrs Woodman gave her report. There has not been much change in the make-up of the District Council and there are now various independent members. Training has been ongoing and the Council is now settling down intothe routine of business as usual.
Cllr Mrs Woodman gave a report on the NKDC housing programme. The Central Lincs Joint Local Plan is ongoing.
The District Council has been inundated with planning applications for many developments at various locations.
NKDC Champion Awards will be presented on 10th September 2015 at the Venue in Navenby. There are several categories of awards and nominations are invited. Noted
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There was no County Councillor report in the absence of Cllr Phillips.
6. Planning
a) To consider Planning Applications received.
15/0637/HOUS2 Wood Lane, South HykehamErection of single storey side & rear extension No objection
15/0653/OUT Land rear of 12 Thorpe Lane,Outline application for residential development with South Hykeham details of access for consideration Objection15/0599/FUL The Lincoln Adventure Centre Proposed erection of prefabricated office building No objection
b) To note NKDC Planning decisions.
13/1464/FUL Land at Thorpe Lane,Erection of 38 dwellings with associated estate South Hykeham roads, footpaths and public open space Noted
S106 agreement to be circulated/query on some of the conditions raised in the s106 agreements/Cllr Mrs Whittaker to speak to NKDC officers
7. To consider the annual subscription to Lincolnshire Association of Local Council Training Scheme. Proposed Cllr Mrs Graham, seconded by Cllr Rowson and unanimously approved on a show of hands that the Council should subscribe to the Annual Training Scheme 2015/16. Cheque no. 100415 £75.00
a) To consider nominations for Lincolnshire Association of Local Council training. Proposed Cllr Rowson, seconded by Cllr Driffill and unanimously approved on a show of hands thatCllrs Mrs Locker and Mrs Graham should attend the new Councillors training session on Weds 22nd July 2015 subject to availability of places. Clerk to send nominations to LALC
b) To consider nominations for delegates to LALC AGM meeting 20th October 2015.Proposed Cllr Mrs Locker, seconded by Cllr Driffill and unanimously approved on a show of hands that all members of council who had requested a place at the AGM should have their nominations forwarded to LALC. Clerk to send nominations to LALC
8. To consider expressions of interest for Parish Council vacancies Deferred to be considered later in the meeting.
9. Finance a) To approve the payment of accounts for June 2015.
Proposed Cllr Mrs Locker, seconded by Cllr Rowson and unanimously approved on a show of hands that the payment of accounts should be approved.
i) Renewal of Parish Council insurance policy Cheque no. 100412 £273.75
ii) Reimbursement of petty cash to Clerk.Cheque no. 100413 £30.52
iii) Village Hall hire.Cheque no. 100414 £100.00
10. To consider the Clerk’s membership of Society of Local Councils.Proposed Cllr Mrs Locker, seconded by Cllr Rowson and unanimously approved on a show of hands that the Clerk’s membership of Society of Local Councils should be approved. Cheque no. 100416 £77.00
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11. Correspondence.
a) Letter from NKDC re: Parish Funding Litter picking & dog warden grants. Some discussion took place on this matter and it was agreed it should be referred to the next meeting of the council for a decision. Defer to the next meeting
b) Local Government Boundary Commission Electoral Review of Lincolnshire. To be circulated to members. Defer to the next meeting for a response
12. To consider the purchase of 30mph stickers for attachment to parishioners wheelie bins.
Some sample stickers have been obtained for attaching to the wheelie bins and some costings and sheets with various other options. It was suggested that the areas of Beck Lane and school area, The Drove opposite the green space and Thorpe Lane might be suitable locations to display them if parishioners were agreeable.
Council agreed to go away and carry out some investigations on to the best locations and sites for installing the signs and to come back with some numbers of how many stickers and which type of sign would be most appropriate. Agenda item for next meeting
13. Chairman’s report. Spires and Steeplesnotices to be displayed.
Cllr Mrs Woodman left at this point.
14. Clerk’s report. No report.
15. Parish Councillor’s reports. No reports.
8. To consider expressions of interest for Parish Council vacancies. The Chairman reported that there had been 2 expressions of interest in the 2 vacancies on the Parish Council. The other applicant was not present this evening. Mr Roe was invited to address the Parish Council in support of his expression of interest in the Parish Council vacancy.
The Clerk reported that the vacancies are currently being advertised in the Witham Herald, on the website and on the noticeboards and all expressions of interest will be considered at a later date once the period of advertisement has expired. Agreed that the closing date for the advertisement should be 15th July 2015 with an extraordinary meeting to be called after the closing date at which all expressions of interest will be considered. Date to be confirmed for extraordinary meeting/ Cllr Mrs Whittaker to look into availability of the Hall for a meeting.
16. To resolve whether the Council will move into closed session in accordance with the Public Bodies (Admission to meetings) Act 1960.Proposed Cllr Driffill, seconded by Cllr Rowson and unanimously approved on a show of hands that Council move into closed session in accordance with the Public Bodies (Admission to meetings) Act 1960. Cllr Roe left at this point.
17. To confirm the arrangements for the management of the Parish Council’s bank accounts.
Cllr Mrs Locker proposed, seconded by Cllr Mrs Graham that the arrangements for the management of the Parish Council’s bank accounts as laid out on the document in front of members this evening should be approved. The motion was unanimously approved on a show of hands. New form of mandate completed/Clerk to manage bank accounts on behalf of the Parish Council with no change to the current bank provider at this point in time.
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18. To consider the proposal from North Hykeham Town Council for a combined council.It was unanimously agreed that this matter needed to be investigated more fully before further consideration to this suggestioncould be given. Members had been sent the report by NHTC on the perceived benefits of a single Hykeham Council incorporating North and South Hykeham Councils. After some discussion it was agreed that this matter should be deferred to next meeting once the feasibility , procedure and legalities of combining with North Hykeham Town Council have been investigated.
19. Date and Time of Next meeting – Wednesday 8th July 2015 7.00pm
There being no further competent business the meeting closed at 9.37pm.
Chairman...... Date......