ImmaculataUniversity

Job Description

JOB TITLE:Human Resources Assistant (FT) APPROVALS

40 hrs. / wk. – 52 wks. (2080 hrs. annual)Department VP

DEPARTMENT: Human ResourcesDepartment Director

FLSA STATUS: Non-exempt

SALARY GRADE:DATE:2015

Eligible for full benefits package (refer to benefit manual) first day of the month

Mandatory retirement benefit eligibility – after 1 year of employment waived if enrolled in a TIAA-CREF plan from another institution

POSITION PURPOSE

Performs a variety of responsible and complex technical and administrative duties relating to personnel functions and programs including in the areas of employment recruitment, workers compensation, benefits administration and employee relations; provides information and assistance to employees regarding human resources activities, processes, policies, and procedures; prepares various correspondence; coordinates activities related to area of assignment; and performs a variety of tasks requiring specialized knowledge related to area of assignment.Providesadministrative support to Human Resources Department on employee related matters and assists with payroll processing.

ORGANIZATION ROLE

Reports direct to the Director of Human Resources.

JOB SCOPE

1. PROVIDE ADMINISTRATIVE SUPPORT SERVICES

  • Manage recruitment advertising including updating the “Job Opportunities” section of the Immaculata website and requesting updates to the employee portal. Post openings on requested websites and run newspaper ads. Creates resume files on-line for managers and maintains resume flow. Process all recruitment billing.
  • Process Worker’s Comp claims
  • Maintain Benefit Manual for all employee types and ensure updated data is posted to the Employee portal of the Human Resources section.
  • CoordinateBenefits Open Enrollment employee paperwork and lifestyle change paperwork
  • Process TIAA-CREF deduction submission online for bi-weekly and monthly payrolls
  • Complete employment verification forms received
  • Update “Position Control” report daily
  • Assign Paid Time Off categories to new employees and those with position changes
  • Process COBRA documentation for new and terminating employees
  • Conduct New Employee Orientations
  • Process and track Tuition Waivers for employees/dependents attending Immaculata
  • Maintain OSHA log

2. PROVIDE SECRETARIAL SUPPORT SERVICES

  • General secretarial duties which may include: mail, scheduling,telephones, etc.
  • Audit vendor bills and prepare check requests for approval. Submit to Finance for processing
  • Order supplies
  • Generate form letters and/or HR forms
  • Maintain employee files and other manual HR recordkeeping

3. SPECIAL WORK ASSIGNMENTS

  • Initiate new hire and employee update paperwork for Banner
  • Process work Shoes receipts (done daily as receipts come in – notified yearly of benefit) and maintain log information
  • Update and file Job Descriptions as needed.

POSSIBLE PERFORMANCE MEASUREMENTS

  • Accuracy in maintain files and reports
  • Timeliness in completing assignments and projects
  • Demeanor in working with staff
  • Ability to multi-task

ESSENTIAL QUALIFICATIONS AND COMPETENCIES

  • High School diploma or equivalent
  • PHR certification a plus
  • Three to five years administrative experience in Human Resources
  • Knowledge of applicable HR regulations
  • Computer experience with Microsoft Office - must be considered an expert in Word, Excel and PowerPoint
  • Banner experience a plus
  • Proven organization skills
  • Strong communication skills with experience writing correspondence
  • Ability to multi-task, work independently, maintain confidentiality and problem solve.

1 ImmaculataUniversity Human Resources 12/8/2018