GOVERNMENT OF KARNATAKA
Bidar Institute of Medical Science
(Teaching Hospital) Bidar.
Fax: (08482) –226326. Telephones:(08482)–225474.
Email :
Website : https://eproc.karnataka.gov.in
TENDER DOCUMENT FOR THE SUPPLY OF
HOSPITAL FURNITURES
UNDER e-TENDERING SYSTEM AS PER KTPP ACT
Bidar Institute of Medical Science
(Teaching Hospital) Bidar-585401.
GOVERNMENT OF KARANATAKA
Bidar Institute of Medical Science
(Teaching Hospital) Bidar.
Fax: (08482) –226326. Telephones:(08482)–225474.
Email :
Website : https://eproc.karnataka.gov.in
TENDER SCHEDULE FOR THE SUPPLY OF FURNITURE
TENDER REFERENCE / : / SUP/FURNITURE/CR-15/2016-17Commencement of Down load of e-tender form from website http://eproc.karnataka.gov.in / : / 09/12/2016
LAST DATE AND TIME FOR UPLOADING OF E-TENDER IN
e-PROCUREMENT PLATFORM ON OR BEFORE / : / 24/12/2016 Up to 5:00 pm.
TIME AND DATE OF OPENING OF TECHNICAL BID: (FIRST COVER ) / : / 27/12/2016 AT 11:30 am
DATE AND TIME OF OPENING OF SECOND COVER (COMMERCIAL BID) COVER (COMMERCIAL BID) / : / 29/12/2016 AT 4:30 mm
TENDER AMOUNT / Lakhs and EMD
2.5% of Tender amount.
PLACE OF OPENING OF TENDERS AND
ADDRESS FOR COMMUNICATION / : / Director Chamber, Bidar Institute of Medical Science Bidar-585401.
Note: (1) In the event of the specified date of opening of First Cover (Technical Bid) being declared a holiday for the purchaser, the First Cover (Technical Bid) shall be opened on the next working day at the same time and venue.
(2) Completed tenders shall be uploaded through e-tendering system by the Tenderers using their user ID and addressed to the Director, Bidar Institute of Medical Science, Bidar in the manner described under Instructions to Tenderers Section II of Tender Documents on or before the last date & time stipulated.
CHECK LIST
DOCUMENTS TO BE ENCLOSED ALONG WITH TENDER
(Enclose the papers in following order.)
1. PAN No………………
2.Audit Report from Charted
Accountants for last 3 Years including
Balance sheet.
3. Annual Turnover for last 3 years.
Certified by a commercial tax officer.
4. Notarized copy of Manufacture
License for the Furniture, if Tenderer is a
Manufacturer.
5. Authorized Agency certificate
from Principal manufacturer.
if Tenderer is an authorized agent.
6(1) List of Supplies/Installations
of Furniture of Similar nature.
(As per section -XII)
6(2) Office Order Copies
7. Self declaration stating the
firm is not black listed with
any Government / Quasi
Government Organizations and will not supply
Refurbished Furniture.
8.Sample of the Furniture must be
submitted as per Technical
Specification.
9 . E.M.D Amount to be paid
Through e-portal
10 . Sale Tax Clearance Certificate
for the previous 3 Accounting
Year i.e., 2013-14, 14-15 & 15-16
11 . VAT Registration Certificate
issued By Dept. of Commercial tax
12 . Income Tax Return Certificate
for 2013-14, 14-15 & 15-16
financial year
13 . Tender form duly signed by tender
14 . Solvency Certificate in the Name
of The Director, Bidar Institute of
Medical Science, Bidar Being issued
by Nationalized/Scheduled Bank for
the full amount of Tender
Signature of the Tenderer.
Authorized Signatory,
Name………………………………
Designation……………………….
Seal……………………………….
TABLE OF SECTIONS
Sl. No. / SECTIONS / PAGE NO.1. / I – Invitation for Tenders (IFT) / 6-7
2. / II – Instruction to Tenderers (ITT) / 8-18
3. / III – General Condition of Contract (GCC) / 19-27
4. / IV – Special Condition of Contract (SCC) / 28-31
5. / V – Schedule of Requirements with Consignee list / 32
6. / VI – Technical Specification / 33-40
7. / VII – Qualification Criteria / 41
8. / VIII – Tender form and Price Schedule / 42-43
9. / IX – Details of Earnest Money Deposited / 44
10. / X – Contract Form / 45-46
11. / XI – Performance Security Form / 47
12. / XII –Proforma for Qualification Criteria for the Manufacturer / 48
13. / XII A– Proforma for Qualification Criteria for the Authorized Agent / 49
14. / XIII- Manufacturers Authorization Form / 50
15. / XIV – Goods and Quality Control Form / 51
16. / Annexure – I Sale Tax Clearance Certificate / 52
17. / Annexure – II Annual Turnover Statement / 53
18 / Annexure – III List of Axis Bank Branches / 54
E - TENDERS FOR THE SUPPLY OF HOSPITAL FURNITURES
SECTION I. INVITATION FOR TENDERS (IFT)
IFT No: SUP/CR- /2016-17.
1. The Director, Bidar Institute of Medical Science, Bidar (Purchaser) invites e-tenders from eligible tenderers who are registered for e-plat form by using ID & Digital Signature for the supply of
II Furniture
Sl.No / Name of Furniture / Qty Required
1 / Bed Stead single Fowler / 50
2 / Bowl Stand on Three Legs / 50
3 / Operation Stool Revolving / 50
4 / Steps for Patients and Surgeons (Foot Step) / 25
5 / Crash Cart Trolley / 10
6 / Dead Body Carrying Trolley / 5
7 / Ward Locker- Deluxe Type (Bedside Locker) / 450
8 / Ward Screen (Screen Stand with two folding) / 25
9 / Mobile I.V. Stand / 300
10 / Examination Couch / 25
11 / Oxygen cylinder Stand Econo. Model / 30
12 / Hospital Cot / 400
13 / Semi Folder Bed Electrical Operated Remote. / 50
2. Manufacturers or their authorized agents, may upload tenders for these items. Tenderers are advised to note the qualification criteria specified in Section VII to qualify for award of the contract, (vide Section XII and XII A) in addition to other requirements of the tender. Two Cover tender procedures shall be followed. The Tenderers are required to upload First Cover i.e. Technical Bid consisting of document as specified in clause 7.1.1 of ITT and Second Cover i.e. Commercial Bid Consisting Price Schedule for the Furniture, as well as for CMC (wherever is applicable). This Tender for “Bulk Purchase”, holding valid license and whose turnover for 3 years i.e. for 2013-14, 14-15 & 15-16 more for both SSI and Non- SSI Units to participate in the tender
3. Tender documents may be downloaded from the web site http://eproc.karnataka.gov.in
4. Tenderers must provide Earnest Money Deposit (EMD) as specified in the tender document which shall have to be made through electronic system (Refer Section-V Schedule of requirement).
5. Tenders along with necessary enclosures must be uploaded to the web site http://eproc.karnataka.gov.in as per tender schedule and First Cover containing the Technical Bid will be opened on the same day, in the presence of the tenderers or their authorized representatives who wish to attend. If the office happens to be closed on the date of receipt of the tenders as specified, the tenders will be opened on the next working day at the same time and venue.
6. SSI units of Karnataka State shall be given fifteen percent (15%) price preference in accordance with New Industrial Policy 2009-14 provided that they fulfill all the other prescribed criteria and become responsive and if the policy is in operation as on the date of Tender Notification.
7. Domestic Small Scale Industrial Unit’ means an industrial unit in which the investment In fixed assets in plant and machinery, whether held on ownership or on lease or by hire purchase, does not exceed rupees one crore, and which manufactures the goods within the state and registered with the Director of Industries and Commerce, Government of Karnataka and their registration is valid as on the last date of submission of tender.
8. The Second Cover (Commercial Bid) of the Tenderers who are technically qualified / responsive will be opened through e-tendering system. Please refer clause 20.2 of I.T.T.
9. Other details can be seen in the tender documents.
SECTION II: INSTRUCTIONS TO TENDERERS
TABLE OF CLAUSES
Clause Topic Page
No. Number No.
A. Introduction
1. Eligible Tenderer 9
2. Cost of Tendering 9
B. Tender Documents
3. Contents of Tender Documents 9
4. Clarification of Tender Documents 9
5. Amendment of Tender Documents 9
C. Preparation of Tenders
6.. Language of Tender 10
7. Documents Constituting the Tender 10
8.. Tender Form 11
9. Tender Prices 11
10. Tender Currency 12
11. Documents Establishing Tenderer’sEligibility and Qualifications 12
12. Documents Establishing Goods Eligibility and Conformity to Tender Documents 12
13. Earnest Money Deposit 13
14. Period of Validity of Tenders 14
15. Format and Signing of Tender 14
D. Submission of Tenders
16. Sealing and Marking of Tenders 14
17 Deadline for submission of Tenders 14
18. Late Tenders 14
19 Modification and Withdrawal of Tenders 14
E. Tender Opening and Evaluation of Tenders
20 Opening of Tenders by the Purchaser 15
21 Clarification of Tenders 15
22 Preliminary Examination 15
23 Evaluation and Comparison of Tenders 16
24 Contacting the Purchaser 17
F. Award of Contract
25 Post-qualification 17
26 Award Criteria 17
27 Purchaser’s Right to Vary Quantities at Time of Award 17
28 Purchaser’s Right to accept any Tender and to reject any or all Tenders 18
29 Notification of Award 18
30 Signing of Contract 18
31 Performance Security 18
32 Corrupt and Fraudulent Practices 18
SECTION II: INSTRUCTION TO TENDERERS
A. Introduction
1. Eligible Tenderers
1.1 Tenderers should not be associated, or have been associated in the past, directly or indirectly, with a firm or any of its affiliates which have been engaged by the Purchaser to provide consulting services for the preparation of the design, specifications, and other documents to be used for the procurement of the Furniture to be purchased under this Invitation of Tenders.
1.2 Bidders shall not be under a declaration of ineligibility for corrupt and fraudulent practices issued by Government of Karnataka
2. Cost of Tendering:
2.1 The Tenderer shall bear all costs associated with the preparation and uploading of its tender, and Director, Bidar Institute of Medical Science, Bidar, hereinafter referred to as "the Purchaser", will in no case be responsible or liable for these costs, regardless of the conduct or outcome of the tender process.
B. The Tender Documents
3. Contents of Tender Documents
3.1 The goods required, tendering procedures and contract terms are prescribed in the tender documents. In addition to the Invitation for Tenders, the tender documents include:
(a) Instruction to Tenderers (ITT)
(b) General Conditions of Contract (GCC)
(c) Special Conditions of Contract (SCC)
(d) Schedule of requirements with consignee list
(e) Technical Specifications
(f) Tender Form and Price Schedules
(g) Earnest Money Deposit
(h) Contract Form
(i) Performance Security Form
(j) Performance Statement Form
(k) Manufacturer’s Authorization Form and
furniture and Quality Control Form
3.2 The Tenderer is expected to examine all instructions, forms, terms, and specifications in the tender documents. Failure to furnish all information required by the tender documents or uploading of a tender not substantially responsive to the tender documents in every respect will be at the Tenderer’s risk and may result in rejection of its tender.
4. Clarification of Tender Documents
4.1 A prospective Tenderer requiring any clarification of the tender documents may notify the Purchaser in writing or by telex or cable or fax at the Purchaser's mailing address indicated in the Invitation for Tenders. The Purchaser will respond in writing to any request for clarification of the tender documents which it receives no later than 15 days prior to the deadline for uploading of tenders prescribed by the Purchaser. Written copies of the Purchaser's response (including an explanation of the query but without identifying the source of inquiry) will be notified in the e-procurement portal.
5. Amendment of Tender Documents
5.1 At any time prior to the deadline for uploading of tenders, the Purchaser may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective tenderer, modify the tender documents by amendment.
5.2 Amendments, if any as per clause 5.1 above will be notified as Addendum/Corrigendum through the e-procurement portal and office notice board and the same will be binding on all prospective Tenderers.
5.3 In order to allow prospective tenderers reasonable time in which to take the amendment into account in preparing their tenders, the Purchaser, at its discretion, may extend the deadline for the uploading of tenders.
C. Preparation of Tenders
6. Language of Tender
6.1 The tender prepared by the Tenderer, as well as all correspondence and documents relating to the tender exchanged by the Tenderer and the Purchaser, shall be written in English language. Supporting documents and printed literature furnished by the Tenderer may be in another language provided they are accompanied by an accurate translation of the relevant passages in the English language in which case, for purposes of interpretation of the Tender, the translation shall govern.
7. Documents Constituting the Tender
7.1 The tender prepared by the Tenderer shall comprise the following components and shall be uploaded in two covers containing the documents as follows:
7.1.1 First Cover: (Technical Bid)
(a) Earnest money deposit details in accordance with ITT Clause 13, receipt of the payment made to be uploaded.
(b) Documentary evidence established in accordance with ITT Clause 11 that the Tenderer is eligible to tender and is qualified to perform the contract if its tender is accepted;
(c) Documentary evidence established in accordance with ITT Clause 12 that the Furniture and ancillary services to be supplied by the Tenderer are eligible furniture and services and conform to the tender documents.
(d) Latest Sales Tax Clearance Certificate as per Annexure-I or in the valid format of the Commercial Tax Department for preceding 3 financial years and Tax cleared up to 31-03-2014, 31-03-2015 & 31-03-2016 i.e. for the years 2013-14, 2014-15 and 2015-16 issued by the concerned authorities is to be uploaded.