SPONSOR/EXHIBITOR AGREEMENT
This document confirms the agreement of the following company/institution to become sponsor and/or exhibitor of the 5th International Conference and Exhibition on 3D Body Scanning Technologies, to be held from the 21st to 22nd October 2014, in Lugano, Switzerland.
Note: the different sponsor/exhibitor levels are shortly described at the end of this document.
Please fill this form, save it and send it by e-mail to the conference office (see below).
You will then receive an invoice with details for the payment of the total fees.
Note: you can paste text into the grey areas and use the tab key for a fast navigation between them.
Sponsor/Exhibitor Details
Company/Institution:
Address:
Sponsor/Exhibitor Level
Please select the sponsor/exhibitor level and specify details about required exhibition area, number of full registrations and number of staff registrations.
Note: all the participants and staff from your company/institution have to be registered. Two options are available: full registrations grant access to all the conference sessions and to the technical exhibition, staff registrations grant access uniquely to the technical exhibition.
GOLD SPONSOR/EXHIBITOR 2450 CHF
Included exhibition space: 9m2=3x3m (100ft2=10x10ft) during 2 full days
Included full registrations: 2
Included staff registration: 1
Additional full registrations: each 450 CHF
Additional staff at the exhibition each 50 CHF
Additional exhibition space in m2 each m2 150 CHF
or specify the total required exhibition space in meters or feet: x
SILVER SPONSOR/EXHIBITOR 950 CHF
Included exhibition space: 3m2=2x1.5m (32ft2=6.5x5ft) during 2 full days
Included full registrations: 1
Additional full registrations: each 450 CHF
Additional staff at the exhibition each 50 CHF
Additional exhibition space in m2 each m2 150 CHF
or specify the total required exhibition space in meters or feet: x
BRONZE SPONSOR 450 CHF
Full registrations: each 450 CHF
Augmented sponsorship options, e.g. usb memory sticks for conference proceedings, pens and paper pads for delegate packs, award for best paper, drinks reception and/or evening events, etc..
Please describe:
Additional requirements (panels, LAN Internet, etc.), notes/comments:
Payment Terms
Prices are in Swiss Francs (CHF) and inclusive of Swiss VAT (8.0%). Payment methods: bank wire transfer on our CHF/EUR/USD Swiss bank account (with IBAN number and SWIFT/BIC code) or credit card (VISA, MasterCard, AMEX) by Saferpay secure e-payment (+6% taxes) or through PayPal payment system (+6% taxes). Invoicing and payments are possible in CHF, EUR or USD (AMEX: CHF only). For invoices in EUR or USD, the current exchange rates will be applied.
Payment method:
Bank transfer with IBAN & SWIFT/BIC on USD/EUR/CHF Swiss bank account
Credit card (VISA, MasterCard or AMEX) by secure e-payment, +6% taxes
PayPal and other credit cards through PayPal payment system, +6% taxes
Preferred currency of the invoice and payment:
CHF (Swiss Francs), EUR (Euro), USD (US Dollars)
Description and Logo
Please send us by email a short description of your company/institution and a high resolution image (jpeg preferred) of your logo, which we can add to the conference website and use for the conference calls and program.
Participants
Please give us the list of names and details for the full registrations and for the staff at the exhibition.
Full registrations: title (Mr/Ms/Dr/Prof), fist (given) name, family name, email
(Multiple lines ok)
Staff at the exhibition: title (Mr/Ms/Dr/Prof), fist (given) name, family name, email
(Multiple lines ok)
Responsible/Contact Person
Name and position:
Telephone:
Email:
Place and date:
Please save the filled form and send it to the conference office by e-mail:
Note: anti-spam filters installed on our mail server are sometimes rejecting legitimate e-mails.
If we do not reply to your e-mail within 48 hours or if you receive a delivery failure notice,
it means that we have not received your communication, the anti-spam filter has blocked it.
In such cases, please use our alternative e-mail address: .
Contact Details
Conference office: HOMETRICA CONSULTING - Dr. Nicola D’Apuzzo
Via Collegio 28, CH-6612 Ascona, Switzerland
Tel.: +41.91.791.5524
Conference website: www.3dbodyscanning.org
Conference email:
LEVELS AND BENEFITS FOR SPONSORS/EXHIBITORS
The following levels for sponsors/exhibitors are available:
GOLD SPONSOR/EXHIBITOR
Costs:
2450 CHF basic fees, with 9m2 (100ft2) exhibition space, 2 full registrations, 1 staff registration included;
450 CHF for each additional full registration;
50 CHF for each additional staff at the exhibition;
150 CHF for each additional 1m2 (10ft2) exhibition space.
Limited places of this sponsor/exhibitor level are available (FCFS policy).
The following benefits are offered:
- 9m2=3x3m (100ft2=10x10ft) space at the technical exhibition during 2 full days;
- larger exhibition space possible (150 CHF per additional m2);
- 2 full conference registrations and 1 staff registration included;
- additional conference registrations at discounted fee (450 CHF instead of 550 CHF);
- logo, link and short description on the conference website;
- logo and link on conference calls (call for papers, call for registrations, preliminary program);
- logo, link and short description on conference program;
- multiple leaflets insertion in the conference delegate bags.
Note: provided will be the reserved exhibition space, electric plug, a table and chairs;
additional fees will apply for additional infrastructure, as panels, LAN internet, etc.
SILVER SPONSOR/EXHIBITOR
Costs:
950 CHF basic fees, with 3m2 (32ft2) exhibition space, 1 full registration included;
450 CHF for each additional full registration;
50 CHF for each additional staff at the exhibition;
150 CHF for each additional 1m2 (10ft2) exhibition space.
Limited places of this sponsor/exhibitor level are available (FCFS policy).
The following benefits are offered:
- 3m2=2x1.5m (32ft2=6.5x5ft) space at the technical exhibition during 2 full days;
- larger exhibition space possible (150 CHF per additional m2);
- 1 full conference registration included;
- additional conference registrations at discounted fee (450 CHF instead of 550 CHF);
- logo, link and short description on the conference website;
- logo and link on conference calls (call for papers, call for registrations, preliminary program);
- logo, link and short description on conference program;
- single leaflet insertion in the conference delegate bags.
Note: provided will be the reserved exhibition space, electric plug, a table and a chair;
additional fees will apply for additional infrastructure, as panels, LAN internet, etc.
BRONZE SPONSOR
Costs:
450 CHF basic fees.
450 CHF for each full registration.
Unlimited places of this sponsor level are available.
The following benefits are offered:
- logo, link and short description on the conference website;
- logo and link on conference calls (call for papers, call for registrations, preliminary program);
- logo, link and short description on conference program;
- single leaflet insertion in the conference delegate bags;
- conference registrations at discounted fee (450 CHF instead of 550 CHF).
AUGMENTED SPONSORSHIP
For sponsors/exhibitors options also exist for augmented sponsorship:
- usb memory sticks for conference proceedings;
- pens and paper pads for delegate packs;
- awards for best papers;
- drinks reception and/or evening events.
PRICES AND PAYMENT
Prices are in Swiss Francs (CHF) and inclusive of Swiss VAT (8.0%).
Payment methods:
- Bank transfer with IBAN & SWIFT/BIC on CHF/EUR/USD Swiss bank account
- Credit card (VISA, MasterCard, AMEX) by secure e-payment in CHF/EUR/USD, +6% taxes
- PayPal and other credit cards through PayPal payment system, +6% taxes
COMPARISON TABLE
SPONSOR/EXHIBITOR LEVELES / GOLDSponsor/Exhibitor / SILVER
Sponsor/Exhibitor / BRONZE
Sponsor
Basic fee / 2450 CHF / 950 CHF / 450 CHF
Included exhibition area / 9m2=3x3m (100ft2=10x10ft)
during 2 days / 3m2=2x1.5m (32ft2=6.5x5ft)
during 2 days / -
Included full registrations / 2 / 1 / -
Included staff registrations / 1 / - / -
Cost for additional exhibition space / 150 CHF / 1 m2 / 150 CHF / 1 m2 / -
Cost for additional staff registrations / 50 CHF / 50 CHF / -
Discounted cost for full registrations / 450 CHF / 450 CHF / 450 CHF
Logo, link and description on website / yes / yes / yes
Logo and link on calls / yes / yes / yes
Logo, link and description on program / yes / yes / yes
Leaflets in conference bag / multiple / 1 / 1
Hometrica Consulting - Dr. Nicola D'Apuzzo, Switzerland, © 2014