Meeting Minutes
Latino Education and Advocacy Day (LEAD)
Organizing Committee
Start Date/Time: Wednesday Nov 18th, 2009, 4:45 PM Pacific Time
End Time: 6:00 PM Pacific Time
Type/Format: Face-to Face
Duration: approximately 1 hour 15 mins.
Location: CE-305 CSUSB
Committee Members:
Present: (14) Patty, Yvonne, Carmen, Julian, Louie, Henry, Miguel, Felix, Nori, Rob, Matha, Maria, Sussan, Enrique
Absent: (3)
Quorum present? Yes
Others Present (1): Julian’s friend
Proceedings:
- Informational packets were provided containing the previous meeting’s minutes (via web), and this meeting’s agenda.
- Meeting called to order at 4:45 p.m. by Enrique M., who serves as the point of contact and coordination.
- This is the 8th official meeting of the organizers.
- The Coordinator's Report and Planning Teams Reports were all interwoven into a stream of dynamic discussion. The flow followed as such:
Dr. Murillo- Confirmed that Dolores Huerta will be coming.
- Specific on not paying for the travel expenses.
- People must respond by thanksgiving.
- Antonio Flores is invited issues that will be addressed.
- What is the HSI status?
- Why is the IE ignored,
- Dr. Murillo people up in Sacramento will meet with Gil Cedillo.
Logistics
- Secure the student Union.
- Went over the new budget. 31,357
- Carmen requested 500 dollars for media relations/ advertising.
Rob
- Talked about the updated website with the latest info for the website.
- Pitched idea on educational summit in Spanish.
Felix
- Did the walk though with Armando.
- Armando will not be charging us, but will be charging 200 dollars for 30 second commercials.
- Armando will have a test run the last week of December.
- There must be a table set up for post and pre interviews.
Maria- Geared up for Leadership
- Ed Gomez- Speaker
- 100 students.
- Went over the agenda for the day of the event.
Other Business:
- None.
Follow-Up Action/Assignments:
* The following are the tasks (some repeated) that resulted from the meeting.
- ALL committees: go back to your master timelines and make sure you are on schedule. Be prepared to report back.
- add the FACEBOOK and TWITTER icon links onto front page of LEAD website (Rob)
- Write up the PSA that we can use to start creating multi-media announcements (Carmen)
- start promoting the web registration; everyone agreed to register online for head count.
- Continue to set up “town hall” viewing events across the nation, tapping into JLE, HLE and NLEN listserves to facilitate this (Rob, Rigo, and Enrique). Set up a communication device for these folks, for instructions and so forth.
- Order for agenda binders and promos items to be donated in-kind from Census Bureau (Yvonne and Enrique)
- Update web with new sponsors/partners and maintain master list, etc… (Rob and Yvonne)
- get letters from Partner/Sponsors to include in electronic materials (Program Committee)
- Update the “save the date” flyer, and print copies, and also posters (Yvonne and Enrique)
- Patty to coordinate the volunteers
- Liaison with GEAR-UP (Louie and Maria) continued
Meeting adjourned 6:00 PM Pacific Time
Next Meeting: Wednesday Dec 9, 2009,
4:30 PM Pacific Time
CE-305 CSUSB
Minutes submitted by Julian Alcazar