32nd Annual Conference
INVITATION TO EXHIBIT
April 25-27, 2014
Omni Hotel at the Colonnade
San Antonio, TX
Texas & New Mexico Hospice Organization
1108 Lavaca ste. 727, Austin, TX 78701
1-800-580-9270 (512) 454-1247
FAX (512) 454-1248
Over 500 hospice professionals will gather in San Antonio on April25-27, 2014to attend the 32nd Annual Convention of the Texas & New Mexico Hospice Organization (T&NMHO). As we enter into our 32ndyear, we would like to invite you to join us as a valued participant and part of this meeting.
This year we are changing the program to give you more face time with attendees. We are moving the exhibitor's dessert reception to Friday. The exhibit hours have been changed to 9am -5pm on Friday and 9am to 1 pm on Saturday. You can also sponsor (reserve) a table for the luncheon for 10 people and that it will be near the front of the room for only $200.
There are several levels of participation for exhibitors and all are appreciated. We strive to include all exhibitors in every facet of the conference. Please choose a level of sponsorship and return the registration form as quickly as possible. We also encourage exhibitors to submit presentation proposals for consideration by our program committee.
If additional information is needed, please call Larry Farrow at (512)4541247. We are looking forward to a wonderful conference and hope you will lend your support and join us in San Antonio.
SPONSORSHIP INFORMATION
Diamond Evening Reception Sponsor –
Diamond - Off Site Reception Sponsor --
a contribution of $10,000 will include:
- Luncheon or Reception will be shown in the program brochure as the (Name of Sponsor) Annual Awards Luncheon or (Name of Sponsor Reception).
- Fullpage ad in program brochure
- Admission for six
- Full page color listing on the back cover of the Membership Directory
- Special Signage
- Special name tag identification
- Prominent Exhibitor space two (2) 6’ tables w/chairs
- Patron Membership to TNMHO for the 2014 Membership Year
Emerald Awards Dessert Reception Sponsor –
a contribution of $8,000 will include:
- Reception will be shown in the program brochure as the (Name of Sponsor) Dessert Reception
- Fullpage ad in program brochure
- Admission for six
- Full page color listing on the inside cover of the Membership Directory
- Special Signage
- Special name tag identification
- Prominent Exhibitor space two (2) 6’ tables w/chairs
- Patron Membership to TNMHO for the 2014 Membership Year
Platinum Participant’s Carry Bag Sponsor a contribution of $6,000 will include:
- Advertising on outside cover of bag
- Quarterpage ad in program brochure
- Special Signage
- Admission for two
- Acknowledgment in program brochure
- Listing in the Membership Directories
- Exhibitor space one (2) 6’ table w/chairs
- Patron Membership to TNMHO for the 2014 Membership Year
Gold Sponsor a contribution of $5,000 will include:
- Fullpage ad in program brochure
- Admission for four
- Special Signage
- Full page listing (B&W) in the Membership Directories
- Special name tag identification
- Exhibitor space one (1) 6’ table w/chairs
- Patron Membership to TNMHO for the 2014 Membership Year
Silver Sponsor a contribution of $4,000 will include:
- Halfpage ad in program brochure
- Admission for two
- Special Signage
- Listing in Membership Directories
- Special name tag identification
- Exhibitor space one (1) 6’ table w/chairs
- Patron Membership to TNMHO for the 2014 Membership Year
Bronze Sponsor a contribution of $3,000 will include:
- Quarterpage ad in program brochure
- Special Signage
- Admission for two
- Listing in the Membership Directories
- Special name tag identification
- Exhibitor space one (1) 6’ table w/chairs
- Patron Membership to TNMHO for the 2014 Membership Year
Coffee Break Sponsor - a contribution of $2,000 will include:
- Admission for two
- Acknowledgment in program brochure [Coffee Break sponsored by (Name of Sponsor)]
- Special Signage at Break Location
- Exhibitor space one (1) 6’ table w/chairs
- Patron Membership to TNMHO for the 2014 Membership Year
Exhibitor a contribution of $1,300 will include:
- Admission for two
- Acknowledgment in program brochure
- Exhibitor space one (1) 6’ table w/chairs
- Patron Membership to TNMHO for the 2014 Membership Year
BOOTH INFORMATION
- Location: 9821 Colonnade Boulevard San Antonio,Texas78230
- Conference Dates: April 25-27, 2014.
- Exhibit Dates: Friday, April 25th through Saturday, April 26th
- Each exhibit space furnished with a draped 6’ table and two (2) chairs. NOTE: Electrical power and other requirements will be the responsibility of the Exhibitor and must be made directly with the hotel.
EXHIBIT SCHEDULE
- Installation: By 6:00 p.m. on April 24th
- Booth Hours:
- April 25, 9 am–5:00 pm (may open earlier if desired)
- April 26, 9 am –1pm (may open earlier if desired)
HOST HOTEL
Omni Hotel at the Colonnade San Antonio Hotel which is located at 9821 Colonnade Boulevard San Antonio,Texas78230 Phone: (210) 691-8888,Fax: (210) 691-1128
IN BOUND SHIPMENTS
All inbound shipments must be scheduled to arrive no more than 48 hours prior to show and there will be a $5.00 handling fee per box incoming and outgoing. Each pallet or crate delivered to the hotel will be subject to a $100.00 handling charge. Any boxes received on a Saturday or Sunday will incur a $10.00 handling fee both incoming and outgoing. A storage fee of $7.50 per box per day will apply to any boxes received prior to 48 hours of the first function. The storage fee will also apply to each packing container stored during the function. The Omni Hotel is not in any way responsible for the contents or lose packages. Due to limited storage space, any shipments that arrive earlier may be refused.
Clearly label all boxes and materials with:
Your Name:
Your Company Name:
Name of Show: TX & NM Hospice Org. Meeting, April 25-27, 2014
OUTBOUND SHIPMENTS
Each group will be responsible for packing, labeling and shipping of outgoing materials. Due to limited space, any storage requirements must be arranged with the Meeting Services Department.
Special Event
SPONSORSHIP AGREEMENT
______
Company Name:
______
Contact Person: ______
Mailing Address:
______
(City, State, Zip):
______
Telelephone:
______
Fax:
______
Webpage:
______
Email Address:
Thank you for your interest in this year’s convention. Use the boxes below to indicate your level of interest in sponsorship:
Diamond Sponsor Luncheon $10,000
Diamond Sponsor Reception $10,000
PlatinumSponsor Carry Bags $6,000
Gold Sponsor $5,000
Silver Sponsor $4,000
Bronze Sponsor $3,000
Coffee Break Sponsor - $2,000
Exhibitor $1,300
Add a reserved table at our award's luncheon - $200
Will provide a door prize for Exhibitor’s Reception
Cannot participate, but would like to contribute $______
Make checks and charges payable to Texas & New Mexico Hospice Organization (T&NMHO).
T&NMHO’s Tax ID #: 75-1870672
Check (No.______) (if using a credit card please use our on-line exhibitor's application:
*Locate our exhibit away from:______
*Locate our exhibit near:______
(We will try to accommodate your request to be located near or away from another vendor, but cannot guarantee it)
*Brief Description of your products or services (less than 25 words): ______