Expression of interest to host G-I-N 2017

The form should be completed and sent to the G-I-N Office by Friday 9th January 2015: .

If you have any questions please contact Elaine Harrow:

Main contact:
Name
Email address
Phone
Name of the main organisation interested in hosting the conference
Country
Motivation for being co-host and the likely benefits to the organisation
Name of other organisations interested in co-hosting the conference (please attach letter of confirmation)
List of main individuals involved
Foreseen city
Organisations (e.g. Ministry of Health, learned societies and national professional associations...) supporting the proposal (please attach letters when available)
Proposed sponsorship income (please list sources and include letters of intent/confirmation)
Proposed deficit guarantees if applicable (source and level, including letters of confirmation where possible)
Suggested venue[i] (please provide information if you are aware of venues from which G-I-N could benefit from free or reduced rates e.g. University...)
Proposed costs[ii] of venue, hotels...
Benefits associated with the country/city (e.g. accessibility, costs, sponsorship, ability to attract both speakers and delegates)
Anticipated benefits for G-I-N and members
Anticipated benefits for the host(s)
Suggested length of the conference
Proposed dates[iii]
Suggested theme of the conference[iv]
Suggested pre/post-conference courses to be organised
List of potential members of the Scientific Committee[v] (please ensure worldwide distribution and provide information on background of the individuals)
Other

Note: Information provided in this form is subject to acceptance by the G-I-N Board which has overall responsibility for the set up of the scientific committee and the final selection of the conference theme and pre-conference courses. The same applies for the selection of the venue and dates.

The selection of the host by the G-I-N Board will be based on the following criteria:

  • Anticipated benefits for G-I-N
  • Finances: anticipated costs and sponsorship available
  • Involvement of the organisation
  • Local backing/support
  • Geographical location: attraction, ease of access…
  • Organisational stability
  • Foreseen date

[i] We are seeking the best information on quotes and proposals for venues at this stage of the process, as well as availability on proposed dates. The possibility of using meeting spaces free of charge or at reduced rates would be particularly appreciated.

[ii] An outline figure is requested at this stage, based on first discussions and quotes from venues.Further negotiations with venues, hotelsetc will be carried out once the host is selected.

[iii]In the second part of September – October, avoiding high summer season.

[iv]The final theme will be chosen by the Board basedon suggestions received

[v]The final list will be validated by the Board based on suggestions received