Safety

Representatives Meeting Minutes

Held at: Sodexo Remote Site, Aberdeen Date: 5th June 2014

Attendees:

Name / Position / Invited / Participated / Chairman / Apologies
Dougie Sheppard (Montrose) – Talisman / / /
J. Simmons / /
Jill Lawrence – Talisman House / /
Derek .Allan – (Ensco 102) / /
Bobby Smith – (Anasauria) Shell / /
D. Evans – ( Kittiwake) Petrofac / /
Paul Stone – (HSEQ) Office / /
Jim Feely (Operations Manager) Shell / /
Keith Pirie – (Senior Technical services Manager) Sodexo /
K. Mcelhinney / /
Y. Odentz – ( Arbroath) Talisman / /
Carolyn Smith (HSEQ Contract Manager) Shell / /
J. Lyne / /
Terry O’Halloran – (Talisman) / /
M.Watson (NTVL) Noble / /
V. McDonald (Talisman) / /
C. Atkinson (Well Track Manager & HSE Support) Sodexo / /
L. McNaughton – (Training and Development) Sodexo / /
Alex Hunter – (Ocean Guardian) Diamond / /
David Milne – ( Petrofac) / /
Karen McCombie – (Claymore) Talisman / /
Ryan McBride / /
Neil Liebermann / /
Lee Mahon – ( Talisman) / /
Peter Pervis – (Talisman) / /
Ian Steel – (Shell) / /
Ray Duffy – (Brent Delta) Shell / /
Andy Johnston – (Brent Delta) Shell / /
Jim Simmons – (Brent Delta) Shell / /
Perry Soaris (BG) / /
John Walsh – (Buchan) Talisman / /
Nigel Parkinson – (Shell) / /
Kevin Pocock – (Claymore) Talisman / /
Kerry Morrison – (Clyde) Talisman / /
Dawn Strachan – (Clyde) Talisman / /
Nicola Duncan – (Dunlin) Amec / /
John Mather – (Dunlin) Amec / /
Kevin Fletcher – (Dunlin) Amec / /
Gordon Low – (Ensco 100) Ensco / /
Derek Allen – (Ensco 102) Ensco / /
Dee Munro – (Ensco 102) Ensco / /
Heather Howe – (Flotta) Talisman / /
Douglas Mair – (Judy Joanne) ConocoPhillips / /
Zoe Tatton – (Kittiwake) Petrofac / /
Nigel Bruce – (Leman Alpha) Shell / /
Paul Wood – (Nelson) Shell / /
Elaine Harrison – (Northern Producer) Petrofac / /
Alan Sinclair – (Ocean Princess) Diamond / /
Steve Elwell – (Sean Papa) Shell / /
Janette Lyne – (Shearwater) Shell / /
Andrew Wilson – (Shearwater) Shell / /
Euan Ingram – (Tartan) Talisman / /
Barry Fleming – (Thistle Alpha) Petrofac / /
  1. Welcome and Fire Evacuation Procedures:

Welcomed all to meeting and completed the safety briefing. Jim Feely (shell Operations Manager) – Keith Pirie (Senior Technical Services Manager)

  1. Round the Table Inductions:

All personnel introduced themselves and informed what unit they are from.

  1. Discussion of Previous Minutes

Helicopter Safety Update – All information can be found on the Step Change website.

Steering Group (Step Change), discussions held at meeting for safety reps to participate and get more involved

If reps would like to learn more, Euro copter runs simulator courses that are of great benefit for you and members of family that have concerns. Contact Karen McCombie who will advise about the

Sodexo also provide a counselling service.

Further helicopter information regarding Helicopter seating and new EBS can be found on

CAA on Twitter@UK_CAA

Safety Website – All safety reps can access this site and has loads of information. Reps to ask line manager

for password and login.

Safety Alerts – Incidents are looked at in a better way in how we produce these. This is not a blame game

This is a sharing and learning tool. Some reps have concerns on the Just Culture?

Chemicals – All chemicals should be stored in a metal locked cupboard with appropriate signage.

Decanting of chemicals will continue to be carried out by managers, supervisors or authorised personnel. This has, all Safety Reps agreed this has had a major impact in reducing chemical splashes etc.

Pantastic has not got a sanitizer so we have reverted back to Aseptopol and this should be decanted by pump

Action only, not manually.

Novo virus– Clarification was provided by HSE department it is company policy for all personnel to report and record any illness before returning offshore.

Agenda:

Safety Moment to be shared with team (Keith Pirie)Senior Technical Services Manager – (Jim Feely) Shell Operations Manager

Outstanding service award to Dougie Sheppard presented by (John Fraser) Operations Manager

Reps to elect temporary chair person and someone to take minutes of meeting for the dayDougie Sheppard agreed to take chair for last time, minutes taken by Jill Lawrence

Presentation on development of managers and safety representatives on improving safety behaviours Domenico D, Ambruoso(Learning and Development Manager)

Domenico gave an overview of what is happening in the coming year and through the employment survey.

Focus on Five has been very successful in Ireland.

There are five outcomes – Employee Welfare, Clear Direction, Recognition, and Communication & Learning & Development.

Domenico would like the safety reps to give feedback on how we can help to deliver the managers handbook and get the message across the business.

During June can all reps get in touch with Domenico with practical tips and things that work to develop the Managers Guide to Safety Leadership?

  • Communication
  • Clear Direction
  • Learning
  • Performance Management / Involvement
  • Recognition

PPE Review–Gloves are not suitable. Would we be able to get the hyflex gloves instead of the Blue Rhino glove? Make sure that gloves are right fit and are in good repair. Updated PPE list to be given to Safety Reps?PS HSEQ Advisor advised Blue Rhino glovesareSodexo Remote Sites Company standard for use in food preparation in the galley (Knife use and glove policy 2014). On some Shell units, (Hyflex) gloves that are in stock from changeover of contract from ESS. Hyflex gloves be withdrawn from galley,and replaced by Blue Rhino gloves as supplied by SodexoKevlar Cut Resistant –Blue Rhino 14T4307-11. All Hyflex gloves to be transferred to accommodation as short term measure till stocks have been exhausted, and then revert to Sodexo supply gloves cut resistant – M/W Dotted Liner code 14T4707-10.

Safety Shoes- Concerns raised that the Trojan shoes are not fit for purposeand many people find them un comfortable (individual preference), can the company/ supply chain have a look at a better shoe?

PS – There are now 6 different type of shoe on the supplier list

Ladies – SRC Rated –6G9700

Trojan Lites 659 – SRC Rated – 665900

Chukka Boots – SRC Rated – 647600

Slip Resistant – Unisex – SRC Rated – 6K8800

Uvex 242 Wide Fit Shoe – SRC Rated – 624200

Essentials Safety Black/Gray – SRC Rated – 6H8000

If none are suitable then you would require certification from a doctor or hospital to confirm that company standard safety shoesare not fit for purpose due to a medical condition. There are no exceptions to the rule other than for a medical condition. In all cases this must be discussed with Line Managers direct

Accidents and Incidents Review– All the statistics are on the safety website. Can the accident & incidents statistics be brought up on the agenda at every meeting for learning tool to discuss where we are going wrong and what needs to be highlighted?

Safety Rep Training– Will the company put the safety reps on an IOSH course, Accident & Investigation or Working Safely courses? This will benefit the reps and the company, to be discussed with Line Managers direct

The value of the courses will make us to be a better rep.

If reps require the Accident & Investigation course. They need to go through their line manager.

Safety Rep Contact List – PSThis was updated in May 2014 and forwarded to Karen McCombie

Chemicals –Over ordering and the amount of chemicals have potential in causing leakages, spillages and wastage.

This was brought up at the Environmental meeting and DS is looking to propagate a list.

What happens to the chemicals that are not used? Can these be distributed to other units?DS to liaise with Unit Managers and Operations Managers

AOB

Fibre Cloths – What is the proper colour of cloths to be used in each area?

RED – Toilets

GREEN – Galley

BLUE – General Purpose

YELLOW –Mess Room

This needs to be reviewed and clarified? Onshore and offshore are different.

PS clarified that the colours will be the same across all Sodexo Units, OPHS Manual was produced to ensure all Safety Reps were fully aware of the company procedures and guidelines regarding use of colour coded cloths

The next Safety Reps Meeting will be on: Thursday 11th September2014– 10.00am start

Follow up meeting Thursday 11th December 2014 – 10-00 am start

Meeting Rules: Everyone participates. No Rank in the room. Respect individuals. All ideas are valid. No side conversations. No mobile phones or pagers (except emergency duty)

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