1. E-Mail to Crew Soon After Selection Announcement

USATF OFFICIALS BEST PRACTICES

Marshal Head Official Protocols

(Created for national championship meets; modify as necessary for other competitions)

1. E-mail to crew soon after selection announcement

- Congratulate crew on selection; intro yourself as event head; call or e-mail right away if issues, questions, or physical limitations; remind crew to confirm selection as directed by the Nat’l Ofcls Cmte; get contact info

2. Contact with Officials’ Coordinator 2-3 months prior to event

- Review crew assignments; obtain info on individuals not known by the head; confirm volunteer help

- Confirm volunteers to help escort athletes on field of play

3. E-mail to crew 2-3 months prior to event

- Send event procedures; crew assignments (if set); contact info for crew; meet schedule & meet web address

- Specify days & times of our events (if known); also meeting time & place

- Reminders - officials’ uniforms; review rulebook

- Equipment/gear to bring; have sunscreen, cold weather or rain gear

- Any limitations on what you can do at the meet?

4. Pre-meet head officials’ meeting

- Get answers to the questions on the last page of this document

- Meet w/Referee(s), Clerk, medical staff, security staff, and volunteer coordinator - learn their location, radio channels, cell #, and procedures

- Confirm if volunteers will be escorts for athletes leaving venues

5. Pre-meet crew meeting

- Share info from the head officials’ meeting - - answers to questions on the last page

- Crew assignments & expectations; show time & place; post-event meeting time & place

- Safety - general considerations

- If you see an apparent problem, get my attention right away; keep hydrated; have sunscreen, raingear

6. Pre-event crew walk-around and coordination

- How we’ll arrive & depart the venue

- Where to pick up & return equipment and chairs, radios

- Placement of officials

- Safety considerations (again)

- Review spectator/TV sight lines/acceptable positions for photographers

- Location of restrooms, trainers, mixed zone, results, clerk

7. Post-event actions

- Escort athletes to mixed zone?

- Crew meeting & critique – what went well; what didn’t go well & how to fix it; what needs to be changed; reporting time for next event and review of assignments

8. Post-meet actions

-  Complete crew evaluations, send form(s) to the NOC evaluations committee

-  Provide a copy of the evaluation or feedback to individual crew members

-  Provide feedback to the NOC Vice-chair of Training on this protocol and suggestions to improve it

USATF OFFICIALS BEST PRACTICES

Marshal Head Official Protocols (Cont’d)

Pre-meet Head Officials’ Meeting – Get Answers to the Following:

Supervision: Chief Marshal reports to: ______

Event Equipment (chairs): Provided at venues? ____ Pick up from: ______

Radio for Event Head/Crew? ___ Yes ___ No If yes, pick up location: ______Channel(s): ______

Trainers/Medical Staff: Primary contact: Name: ______Cell #: ______Primary location: ______Individuals on field? Where ______Ambulance location: ______

Security: Meet management point of contact: ______Cell #: ______

Media: Meet management point of contact: ______Cell #: ______Written guidelines: ___ Yes ___ No Distinctive identifier: ___ Yes - credential/vest/armband? __ No

Coaches Boxes: ___ Yes ___ No; ___ Warm-ups ___ Finals ____Comb. Events Only ___ All Events

Severe Weather: Shelter Location(s): ______Evacuation Route(s): ______

Athlete Entrance from Clerking Area: ______

Athletes Exit From Field of Play: Thru a Mixed Zone: ___ Yes ___ No Location: ______Who escorts? ___ Event Crew ___ Marshals ___ Volunteers; ___ During event ___ After Event

Athlete Can Cross Track from Infield: ___ Yes ___ No; ___ Only before start of races on oval

Volunteer Assistance for Marshals: ___ Yes ___ No Primary contact: Name: ______Cell #: ______

Warm-up Area(s): Volunteers to supervise this? ___ Yes ___ No

Permitted on Field of Play: Fluids - ___ Water only ___ Other fluids OK; Tents/Large Umbrellas ___ Yes ___ No

Protest Table Location: ______

Restroom Locations (Athletes): ______

Awards: # of Places: ____ Where presented: ______When presented: ______

Results: Where posted? ______

Officials’ Meals: Location: ______Times: ______

2 Marshal Head Ofcl Protocols, USATF Best Practices, Jul 17 (Credit: R. Osborne, R. Schornstein)