Harris-Stowe State University
Application for Status as a Campus Organization
Date______Academic Year for Which Status is Requested______
New Application______Renewal Application______
Name of Organization______
Name of Faculty/Staff Sponsor/Advisor______
Mailing Address______
______
______
Organization Phone Number ______
Name/Address/Phone Number of Organization Officers:
______
______
______
Purpose of Organization:______
______
______
______
______
______
We the members of ______hereby agree to and be governed by the Constitution and By-Laws of Harris-Stowe State University Student Government Association and the policies of the College. We understand fully that any violation of these policies will result in immediate termination of funding and of campus organization status
Signature of Faculty/Staff Sponsor/Advisor______
Recommendation of Campus Organization Application
Office of Student Activities
______
Date of Application
Name of Organization:______
Application Status: New Applicant______Continuing Applicant______
Qualifications Met:
Qualification 1____ The applicant organization’s activities and purposes strengthen or
Complement the educational mission of the institution.
___ Constitution and/or by-laws on file.
___ Other documentation of suitability as a campus organization.
Qualification 2____ At least eight students currently enrolled at HSSU have expressed
Interested and are current members of the organization.
Qualification 3____ A full time HSSU faculty or professional staff member has agreed
to sponsor and advise the organization.
____ Signature or some statement of agreement has been provided by the
sponsor/advisor.
Recommendation
Organization Be Given Status as a Campus Organization ______
Organization Be Continued in Status as a Campus Organization ______
Organization Be Denied Status as a Student Organization ______
Comments:______
Required Signatures
Director of Student Activities______
Executive Director of Student Affairs______
Dean of Academic and Student Affairs______
HARRIS-STOWE STATE UNIVERSITY
OFFICE OF STUDENT ACTIVITIES 3026 Laclede Avenue
St, Louis, Missouri 63l03
314-340-3523
Notice of Allocation Process:
In order to ensure a more orderly and timely process for allocations to campus organizations and sponsored activities, the allocation process has been reviewed and updated. Attached please find a chart which describes the process. Additionally enclosed is an “Application for Recognition as a Campus Organization.”
Annually, an organization will be asked to submit an updated application, a calendar of events and activities, and a request for allocations. The organization will also be requested to appear at the scheduled budget hearings. Failure to follow the process will seriously mitigate consideration of the allocation request.
The process is expected to strengthen the role of campus organizations as Harris-Stowe State University expands and it will also help the Student Government Association allocation the funds fairly among the participating organizations.
Definition of a Campus Organization
An organization may qualify as a HSSU campus organization if:
1. The organization’s activities and purpose strengthens or complements the educational mission of the institution in co-curricular or extra-curricular ways and are appropriate to the policies of HSSU, the state of Missouri and nation.
2. At least eight students currently enrolled at HSSU have expressed interest in and are current member of the new or existent organization or chapter.
3. A full time HSSU faculty or professional staff member has agreed to sponsor and advise the organization by attending meetings, monitoring its activities and maintaining contact with administrative office to ensure adherence to policies and procedure of HSSU and SGA.
Allocation of Funds
Based on the amount of the budget, and information gathered at budget hearings, the SGA award funds to campus organizations to complement the funds they have received or raised from other sources. The SGA reserves the right to re-allocate funds which are not expended by the organization by the mid-semester of the first semester of the next year.
Completed applications should be submitted to the Office of Student Activities.