Hatherleigh Town Council Minutes of Meeting Held Tuesday 9Th February 2010 7Pm in the Community

HATHERLEIGH TOWN COUNCIL MINUTES OF MEETING HELD TUESDAY 9TH FEBRUARY 2010 7PM IN THE COMMUNITY CENTRE

Present: Cllr.Jacobs in the chair, Cllrs. Jones, Alford, Taylor, Winser, Abell

Bush, Bater. The Clerk.

Apologies: Cllr.Trenaman

P u b l I c s e s s I o n

The minutes of the meeting held 19th January 2010, having been duly circulated, were signed by the Chairman as being a true and correct copy with three amendments: i) min.283 to read “Footpath Officer” ii) min.289 to read “extensions” iii) minute 302 to read “application had not been submitted”. Proposed Cllr.Winser seconded Cllr.Bush. All agreed.

MATTERS ARISING FROM MINUTES

324. Toilets (min.277 refers) Apologies received from Mrs.C.Aubertin of WDBC could not attend tonights meeting. Confirmation by e.mail that no toilets in WDBC would be closed or handed over to Parish/Town Councils.

325. Hatherleigh Ship (min.279 refers) Clerk to resubmit photos to Cllr.Jacobs.

326. Moor Monument (min.280 refers) Cllr.Bater still to contact Mr.Barkwell.

327. Bank forms (min.281 refers) as new forms had been completed in the name of

“Town Council” and not “Parish Council” - two signatures required for alterations.

328. New graveyard footpath (min.283 refers) CllrTaylor reported that decision still awaited on our P3 grant application.

329. ToB (min.282 refers) no reply still received from Mr.Beavis. Clerk and Cllr.Jacobs to contact once more.

330. Strawbridge House (min.285 refers) Report from G.Lawrence, Conservation Officer of

WDBC “whilst it is a building of substance and character, I am not sure if it is of sufficient age and architectural interest to merit listing. Condition does not appear so bad as to warrant intervention from LPA,although routine maintenance and repair is needed”.

Resolved that we would contact owners before considering option of registering the building with English Heritage.

331. Community Centre (min.299 refers) Evening meetings of Trustees would only be held over four months. Next meeting llam Friday 26th Feb. Resolved that we inform Mr.Whiteley

a) that due to their decision not to be flexible on meeting times, the Town Council will have

to withdraw the names of Cllrs.Alford and Jacobs as trustees. b) we would suggest

perhaps a separate “management group” of say 5/6 members be set up.

332. Youth Club (min.300 refers) Cllr.Bush informed the Council that the Youth Club were returning to use the Community Centre.

333. WDBC Car park entrance (min.301 refers) repairs will be carried out asap.

334. Hatherleigh Care Village road improvements (min.302 refers) Enforcement officer of WDBC confirmed that the developers had submitted amended drawings. Amendments had met with the approval of DC Highways and approved by LPA. Resolved that Clerk contact the developers to ascertain start date for the works.

335. Moor View ditch (min.303 refers) Clerk to write to Mr.Payne again.

336. Millennium Square (min.315 refers) Mr. Moorcroft had tidied up the area.

337. Hatherleigh Housing allocation (min.321 refers) Letter from Housing Officer WDBC in the reading file.

PLANNING MATTERS

338. Applications to consider:-

a) Mr.Mrs.Ingram Pangkor House Demolition of garage/ house extension.

Council supported the application

339. Permissions granted:-

a) Mr.J.Sharpe Fishleigh House new extension/landscaping/ponds

b) Mr.B.Riggs 23 High Street satellite dish

340. Refusals advised:-

a) Mr.R.Dumpleton Victoria Road 2 houses

341, Any other planning matters:-

a) 23 High Street – satellite dish. Resolved that Clerk write to WDBC expressing dissatisfaction with reasons why decision was made before Council comments received.

342. Torwood House – refusal appeal dismissed – letter in reading file.

343. Red Oaks Victoria Road/new vehicle/pedestrian access – appeal lodged. Resolved that we request copy of the appeal decision letter.

FINANCIAL MATTERS

344. Clerk presented following accounts for payment:-

a) R.Gill xmas tree £ 30.00

b) Hatherleigh Comm.Centre hire £ 10.00

c) Okehampton Comm.Trans. donation £ 50.00

d) Mrs.M.Leahy toilets £139.20

e) Mrs.R.Lock wages £193.20

f) Mrs.R.Lock expenses £ 25.20

g) Cllr.G.Bush course fees £ 60.00

Proposed Cllr.Alford seconded Cllr.Winser that the above accounts be paid. Cllrs.Jones and Taylor signed the cheques.

345. Moneys received:-

a) Xmas eve collection £ 56.46

b) Post Office box £ 52.96

c) Paper shop box £ 14.41

d) Salar Gallery box £ 8.20

e) Chip shop box £ 5.45

f) Cornucopia box £ 1.05

Total £138.53

346. Public Works Board loan lst March repayment £1,652.19 (£16,250 outstanding)

CO OPTION OF NEW COUNCILLOR

347. No names had been put forward. Cllr.Bater to put further article in The Pump.

Agenda item next meeting.

348. Clerk to enquire from WDBC if on population numbers we were entitled to another councillor.

ISLAND PARK PLAY FACILITIES

349. Cllr.Bush reported as follows:-

a) zip wire – safety matting and testing still to be carried out. M.Cole Landscapes carrying out landscaping works.

b) Play equipment to be installed by end of March.

c) Training course for equipment inspections on 28th April. £60 costs reimbursed to Cllr.Bush.

SKATEBOARD RAMP

350. No reply from Mr.B.Horn regarding safety inspection sheets. Cllr.Bush to contact Mr.Horn.

ALLOTMENTS

351. Cllrs.Alford and Abell reported as follows:-

a) NSALG 99 year model lease being used.

b) Working weekend 17th March – everybody welcome

c) To avoid stamp duty – rent to be inserted in lease “£l per year for 99 years” (to be

agreed by Mrs.Barkwell)

d) Mrs.Barkwell to be responsible for the road hedge

e) Budget being worked out for equipment

f) RPA form had been submitted

g) Clerk asked to check public liability

Resolved that Cllrs.Alford and Abell sign the lease on behalf of the Council when finally agreed with Mrs.Barkwell.

NEW GRAVEYARD

361. Cllr.Jacobs reported as follows:-

a) quote from M.Cole for footpath of l20 metres at cost of £1,576.00. Resolved that further quote be obtained as path was not required for all that length.

b) Trees needed attention. One quote obtained for £150.00 plus vat. Resolved further quotes be obtained.

c) Clerk had obtained from North Tawton Council a list of their burial charges coming into effect lst April 2010.

MAINTENANCE AND TRAFFIC ISSUES

362. Parking congestion in Bridge St/Market St. Resolved that Cllr.Bater put article in The Pump.

363. White lines denoting traffic priority need repainting. Clerk to report.

EMERGENCY PLAN

364. Clerk distributed leaflets supplied by DCC. Councillors felt that recent events in the Town eg. fire at The George and bad weather resulted in residents quickly reacting and organizing any help needed.

BUS SHELTER SEAT

365. Resolved that Cllr.Jones obtain quote from Mr.A.Drew for a seat.

WEST DEVON MAYORAL AWARDS

366. Over 18 – resolved we submit name of Douglas Stevens. Cllrs.Alford and Jacobs to précis his community work for submission to WDBC.

367. Under 18s – resolved that Cllr.Jacobs ask Mr.R.Wonnacott of any outstanding juniors in Hatherleigh Band.

368. Cll.Abell suggested that for next year Council put article in the Pump asking for suggested nominations.

MILLENNIUM SQUARE NOTICEBOARD

369. Resolved that quotes for a “like for like” noticeboard be obtained from Mr.Bater and

Mr.J.McKenzie.

CIVIC LUNCH

370. Long discussion took place on various aspects of the event. Resolved that Councillors meet Friday 14th Feb. to finalise some details to take the matter forward.

BOROUGH COUNCILLOR’S REPORT

371. Cllr.Bater reported as follows:

a) Dog fouling – many recent complaints received. Must “name and shame” owners. Resolved that article be put in the Pump.

b) Forward Planning for future of Hatherleigh to 2026” Clerk to write to Mr.C.Dunsford

for him to attend a meeting.

c) Public toilets not being disposed of this year, but serious discussions next year.

MEETINGS ATTENDED BY COUNCILLORS

372. None

CORRESPONDENCE

373. D & C Police – meeting Friday 12th March 4pm – 7pm in Okehampton.

374. DCC Highways – report by Cllr.J.McInnes on state of county roads and repairs in reading file.

375. DCC Mobile library – consultation papers handed to Cllrs.Taylor and Winser.

376. Torrington May Fair celebrations – 6th May.

377. WD CAB – notice re home visits to be displayed in noticeboard.

378. WDBC Mayor’s clivic dinner 9th April – invitation passed to Cllr.Jacobs.

379. Okehampton Civic dinner 5th March – Cllr.Jacobs could not attend.

ANY OTHER BUSINESS

380. Cllr.Taylor – complaint received concerning litter around The Co-op. Reported that area was cleaned up early each morning.

381. Cllr.Abell – could Clerk check position with regard to changes on council’s paying vat on fund bidding.

382. Cllr.Bater:-

a) Miss. S.Vick organizing cleaning of sheep sculpture.

b) Golden jubilee mugs and millennium plates were still available – these to be stored in the community centre.

383. Cllr.Jacobs – “George” burger van had attached advertising sign to the fence at Island Park. Clerk to write letter.

384. Date of next meeting Tuesday 9th March 2010.

There being no further business, the chairman thanked those present for their attendance and closed the meeting at 9.30pm.

Signed……………………………………….chairman………………………………..dated