SWIMS Network Board meeting group reports

Group: Circulation Group
Report written by: Andrew Brown / Date: 09/10/2017
Date of last group meeting / conference call:14/09/2017
Date of next group meeting / conference call:11/01/2018
Work completed by and matters resolved since last report:
  • Occupations list – now finalised and updated on the live OLIB database.
  • Non-NHS user types – now added to live database
  • Reservations – two fields have been added to the user record: Active reservation and Reservation ready for collection
  • Charge types – have been reviewed; out-of-date types have been removed
  • AB has stepped down as Chair; the group now has a rotating chair

Work ongoing and matters currently under discussion:
  • Standard trap messages – work ongoing to tidy up the list of standard traps

Matters for Board consideration / decision (if applicable) including any issues around compliance with mandatory policies and procedures:
N/A
Group: Journals Group
Report written by: Angie Drayton / Date: 17.10.17
Date of last group meeting / conference call: 11.10.17
Date of next group meeting / conference call: Feb 2018
Work completed by and matters resolved since last report:
All still ongoing (see below)
Work ongoing and matters currently under discussion:
New membership of JG needed due to AD stepping down as Chair and Ann Vellender coming off the JG completely. Call for new members to be circulated to the LIS.
New data integrity check added to capture journal entries of ceased titles and those with hidden holdings.
Affiliate’s journal holdings- bulk upload of updates is now being tested by Jenny Toller
Serial issue batch claim now available and Barbara Moye is to test
Training opportunities for serial module users to be investigated. AD to deliver some training to newer members of the JG after the next f2f meeting at RBH in Feb 2018.
Matters for Board consideration / decision (if applicable) including any issues around compliance with mandatory policies and procedures:
None at present
Group: Systems Administrators
Report written by: CJ / Date: 16/10/2017
Date of last group meeting:12/09/2017 SMD
Date of next group conference call: tbc
Work completed by and matters resolved since last report:
Group membership – welcome to Kate Gearon AGW deputy.
Informal training - via WebEx took place on 18th July and 5th October on layouts and reports in readiness for SP11.
Broadcast emails– housekeeping and deleting old ones no longer required.
Self-issue - location setting required thanks to SF for investigating.
User login password/PIN for end users – Discussed and same conclusion as previously that the risk to personal data was not an issue and the complications of managing disproportionate to the need.
Work ongoing and matters currently under discussion:
Removing filters on complex searches – CJ reported that this could cause searches returning large numbers of results, an issue previously identified as slowing the system. OCLC to investigate.
Reporting–Sys Admins tested reporting in SP11 and will need further support to better understand configuration. Ongoing
Folio - OCLC is configuring to mirror our WebView. CJ will work with OCLC on this.
Matters for Board consideration / decision (if applicable):
Group: ILDS
Report written by: Morag Evans / Date: 11th October 2017
Date of last group meeting / conference call: 6th October 2017
Date of next group meeting / conference call: 16th March 2018
Work completed by and matters resolved since last report:
  • Two new members were welcomed – Des Mogg and Sue Howell
  • Thanks were recorded to Rod Gegg, Patrick Edmonds, Jess Pawley and Sue Robertson who have now left the group.
  • The group met three times during the year, all webexes.
  • Jenny uploaded and circulated finalised version of the Standards document.
  • The LKSL copyright page for library staff has been updated by Helen Bingham
  • The group has discussed the use of different ILDS management systems including Clio which is already used by the HHLS group and is in place collaboratively at W01, W11 and W14.
  • FIL Conference – took place on 26th-27th June in Oxford – Charlotte Greaves from EXE attended and her report on the conference is in last month’s Swimming Pool.
  • Statistics on network traffic were collected
  • The group has also discussed the use of the correct copyright statements; changing the priority order in SEEDS scheme requesting; looking at BL requesting and the problems of onward supply to end users

Work ongoing and matters currently under discussion:
Putting e-journals onto SWIMS – ongoing task
There is no more news about potential WinCHILL developments.
Jenny has some information about OCLC ILDS options but it was agreed that it is important to keep a watching brief on ILDS systems, but that this is a lesser priority at present.
Matters for Board consideration / decision (if applicable) including any issues around compliance with mandatory policies and procedures: