ISD Directors/OSE-EIS Leadership Meeting

ISD Directors/OSE-EIS Leadership Meeting

September 20, 2011 Okemos Conference Center

Session objectives as they relate to components of General Supervision:

·  Data on Processes and Results - What’s new and how does it impact me?

·  Effective Policies and Procedures - What changes are proposed and what’s my role?

·  Fiscal Management – What’s new and how do I meet my obligations?

·  Targeted Technical Assistance & Professional Development - What’s new this year, and how can I contribute?

Time /

Agenda

/
7:30-8:30 / Networking and Refreshments
8:30-9:00 / Welcome, Agenda Overview and Introductions - Rugg Dozzi
·  Review meeting purpose/objectives for this session
·  Review agenda
·  Review meeting norms
·  Post to Hot Topics and Current Projects list and tally - for this afternoon and as a forecast for future meetings
Write down one idea that’s on your mind when you walk in.
·  If you don’t hear it referenced during the agenda review, place it on the Hot Topics chart pad during the first break
·  Tear it up at the end of the day if done
9:00-9:45 / State and Federal Forecasts and Updates - Eleanor White
9:45-10:30 / Program Accountability update - Sheryl Diamond & Monica Butler
·  Personnel
·  Rules
·  Early childhood
·  SEAC
·  Documents
·  ISD Plans
10:30-10:45 / Break
10:45-11:15 / Discipline Update - Eleanor
·  increase in Significant disproportionality
·  new calculation for 4B
·  results work
11:15-11:30 / Asked and Answered - Eleanor and Sheryl
11:30-12:00 / Data updates - Fran Loose, Teresita Long & Steve Brodeur
Action required
·  Updated Data crosswalk - Fran
·  Update EEM special education contact as needed
·  Combined count Collection preparation—
o  Get necessary security permissions--ISDs—viewer rights
o  capture “10 hour” data for 3-5 year olds who participate part of their week in regular early childhood environments
o  Fall MSDS Collection enhancement
o  Differentiating FTE from Educational Settings - Teresita
·  CIMS workbook— Acknowledge August 2011 workbooks by Sept 15
Demo: MI School Data Portal - Steve
12:00-12:45 / Lunch
12:45-12:50 / Morning Review and bridge to PM work - Rugg
12:50-1:15 / Great Start Readiness Program à ISDs – Lindy Buch
·  Highlights from August TA
·  Q&A
1:15-2:00 / Update on ISD Listserv Surveys - Rugg and Survey Leads
Project Work - Rugg
·  Each director brings 1 helpful item - How do you keep track of everything you need to know and do?
Sample ideas:
Nuts and Bolts enhancements
·  Calendar projections
·  How to reach OSE-EIS and directors
·  Clear statements of purpose for every function
·  Date every document
Sample Toolkit for new directors and others:
·  Jim Walker’s calendar
·  Common letter templates
·  State contact—ok to call anybody
·  Survival manual—hard copy or electronic
·  Check common questions
·  Sharing x regions
2:00–2:15 / Break
2:15-3:00 / Fiscal issues - John Andrejack
·  Grant reminders
·  MOE
·  Split Funding of Aides
Peer sharing of survival strategies –process used by districts - Rugg
3:00-3:20 / Hot Topics that may have arisen today or since the agenda was prepared
3:20-3:30 / Reminders:
·  Zoomerang Electronic evaluation for today
·  Next Meeting 11/20
·  handouts from today to MAASE Wiki
3:30 / Adjourn

2011-2012 Meetings

November 10th – Ingham ISD – Mason, MI

March 20th – Joint Meeting with Planner/Monitors - Clinton Co. RESA – St. Johns, MI

May 15th – Winding Brook (Gratiot-Isabella ISD) – Shepherd, MI

Norms of Participation

September 18, 2008[1]

ATTENDANCE

·  Be present

·  All ISDs participate

·  Be on time

PARTICIPATION

·  Be on task

·  Stay on topic

·  Give your full participation

·  Keep a sense of humor

·  Respect the speaker

·  Be a good listener

·  Recognize individual participation styles

CONTRIBUTION/COMFORT

·  Voice concerns, be honest and candid

·  Discuss difficult topics without fear

·  No one keeps score on who is most vocal

·  Make it comfortable to acknowledge lack of understanding

·  Everyone has opportunity to talk or pass

·  No one feels disrespected if there is a difference of opinion

·  Peers use feedback as food for thought and understanding

MEETING PURPOSE

·  Information sharing

·  Opportunity to learn

·  Diverse Group work to help learning and engage other perspectives

·  Represent the local voice

MEETING ORGANIZATION

·  Must be meaningful

·  Food helps

·  Diversification/differentiation is good

·  Frequent shift of activities

·  Input on agendas

·  Meetings are not run as a dictatorship

·  Provide meeting evaluations

[1] The ISD Directors present at the meeting engaged in small group discussions to generate the expectations for participation in the regular meetings with the MDE- Office of Special Education and Early Intervention Services-EIS leadership. These statements represent the standards we will hold for participation.