C-200 Instruction to Bidders

Mineral County School District

Roofing Project

ARTICLE 1 – Notice inviting bids

1.01Sealed Bids for the construction of the Roofing Project will be received by Mineral County School District at (Address), until (time) local time on (date), at which time the Bids received will be publicly opened and read.

ARTICLE 2 – Scope of work

2.01High School Roof Repairs – West Side

Square footage of the roof: 6,440 Square Feet

Half-inch (1/2) OSB sheeting is to be over old sheeting: 6,440 Square Feet

Drip edge: 254 linear feet

One 4-inch vent pipe flashing and caulking material

One 3-inch vent pipe flashing and caulking material

16 roof vents installed ten feet apart: 8-inch vents

Fascia Smart Trim 4-inch material: 184 feet, primed and painted with white exterior paint.

Roof must be stripped and haul away all material and clean up debris, to include running a magnet around the building to pick up nails.

15-pound felt paper: 6,440 square feet

Starter strip roof material: 254 linear feet

30-year three-dimensional roofing material: Weathered white in color.

Shadow ridge cap: Weathered white material: 184 linear feet

Roof must be installed to stand up to high wind area according to manufacturer specs. No staples. Nails only.

2.02Maintenance Shop Roof Repairs

Square footage of the roof: 4,544 Square Feet

Half-inch (1/2) OSB sheeting is to be over old sheeting: 4,544 Square Feet

Drip edge: 348 linear feet

One 6-inch vent pipe flashing and caulking material

One 8-inch vent pipe flashing and caulking material

12 roof vents installed ten feet apart: 8-inch vents

Fascia Smart Trim 4-inch material: 284 feet, primed and painted with white exterior paint.

Roof must be stripped and haul away all material and clean up debris, to include running a magnet around the building to pick up nails.

15-pound felt paper: 4,544 square feet

Starter strip roof material: 384 linear feet

30-year three-dimensional roofing material: Weathered white in color.

Shadow ridge cap: Weathered white material: 142 linear feet

Roof must be installed to stand up to high wind area according to manufacturer specs. No staples. Nails only.

2.03Warehouse Roof Repairs

Square footage of the roof: 6,336 Square Feet

Half-inch (1/2) OSB sheeting is to be over old sheeting: 6,336 Square Feet

Drip edge: 424 linear feet

One 4-inch vent pipe flashing and caulking material

One 2-inch vent pipe flashing and caulking material

15 roof vents installed ten feet apart: 8-inch vents

Fascia Smart Trim 4-inch material: 352 feet, primed and painted with white exterior paint.

Roof must be stripped and haul away all material and clean up debris, to include running a magnet around the building to pick up nails.

15-pound felt paper: 6,336 square feet

Starter strip roof material: 424 linear feet

30-year three-dimensional roofing material: Weathered white in color.

Shadow ridge cap: Weathered white material: 176 linear feet

Roof must be installed to stand up to high wind area according to manufacturer specs. No staples. Nails only.

ARTICLE 3 – Bidder’s Representations

3.01It is the responsibility of each Bidder before submitting a Bid to:

A.visit the Site, conduct a thorough, alert visual examination of the Site and adjacent areas, and become familiar with and satisfy itself as to the general, local, and Site conditions that may affect cost, progress, and performance of the Work;

B.become familiar with and satisfy itself as to all Laws and Regulations that may affect cost, progress, and performance of the Work;

C.consider the information known to Bidder itself; information commonly known to contractors doing business in the locality of the Site; information and observations obtained from visits to the Site; the Bidding Documents;

D.agree, based on the information and observations referred to in the preceding paragraph, that at the time of submitting its Bid no further examinations, investigations, explorations, tests, studies, or data are necessary for the determination of its Bid for performance of the Work at the price bid and within the times required, and in accordance with the other terms and conditions of the Bidding Documents;

E.become aware of the general nature of the work to be performed by Owner and others at the Site that relates to the Work as indicated in the Bidding Documents;

F.promptly give Owner written notice of all conflicts, errors, ambiguities, or discrepancies that Bidder discovers in the Bidding Documents;

G.determine that the Bidding Documents are generally sufficient to indicate and convey understanding of all terms and conditions for the performance and furnishing of the Work; and

H.agree that the submission of a Bid will constitute an incontrovertible representation by Bidder that Bidder has complied with every requirement of this Article, that without exception the Bid and all prices in the Bid are premised upon performing and furnishing the Work required by the Bidding Documents.

ARTICLE 4 – Preparation of Bid

4.01The Bid Form is included with the Bidding Documents.

A.All blanks on the Bid Form shall be completed in ink and the Bid Form signed in ink. Erasures or alterations shall be initialed in ink by the person signing the Bid Form. A Bid price shall be indicated for each bid item.

4.02A Bid by a limited liability company shall be executed in the name of the firm by a member or other authorized person and accompanied by evidence of authority to sign. The state of formation of the firm and the official address of the firm shall be shown.

4.03A Bid by an individual shall show the Bidder’s name and official address.

4.04A Bid by a joint venture shall be executed by an authorized representative of each joint venturer in the manner indicated on the Bid Form. The official address of the joint venture shall be shown.

4.05All names shall be printed in ink below the signatures.

4.06Postal and e-mail addresses and telephone number for communications regarding the Bid shall be shown.

4.07The Bid shall contain evidence of Bidder’s authority and qualification to do business in the state where the Project is located, or Bidder shall covenant in writing to obtain such authority and qualification prior to award of the Contract and attach such covenant to the Bid. Bidder’s state contractor license number, if any, shall also be shown on the Bid Form.

ARTICLE 5 – Basis of Bid

5.01Lump Sum

A.Bidders shall submit a Bid on a lump sum basis as set forth in the Bid Form.

ARTICLE 6 – Submittal of Bid

6.01A Bid shall be received no later than the date and time prescribed and at the place indicated in the advertisement or invitation to bid and shall be enclosed in a plainly marked package with the Project title, and the name and address of Bidder. If a Bid is sent by mail or other delivery system, the sealed envelope containing the Bid shall be enclosed in a separate package plainly marked on the outside with the notation “BID ENCLOSED.”

6.02Bids received after the date and time prescribed for the opening of bids, or not submitted at the correct location or in the designated manner, will not be accepted and will be returned to the Bidder unopened.

ARTICLE 7 – Opening of Bids

7.01Bids will be opened at the time and place indicated in the advertisement or invitation to bid and, unless obviously non-responsive, read aloud publicly. An abstract of the amounts of the base Bids and major alternates, if any, will be made available to Bidders after the opening of Bids.

ARTICLE 8 – Evaluation of Bids and Award of Contract

8.01Owner reserves the right to reject any or all Bids, including without limitation, nonconforming, nonresponsive, unbalanced, or conditional Bids. Owner will reject the Bid of any Bidder that Owner finds, after reasonable inquiry and evaluation, to not be responsible. If Bidder purports to add terms or conditions to its Bid, takes exception to any provision of the Bidding Documents, or attempts to alter the contents of the Contract Documents for purposes of the Bid, then the Owner will reject the Bid as nonresponsive; provided that Owner also reserves the right to waive all minor informalities not involving price, time, or changes in the Work.

8.02If Owner awards the contract for the Work, such award shall be to the responsible Bidder submitting the lowest responsive Bid.

8.03Evaluation of Bids

A.In evaluating Bids, Owner will consider whether or not the Bids comply with the prescribed requirements.

8.04In evaluating whether a Bidder is responsible, Owner will consider the qualifications of the Bidder and may consider the qualifications and experience of Subcontractors and Suppliers proposed for those portions of the Work for which the identity of Subcontractors and Suppliers must be submitted as provided in the Bidding Documents.

8.05Owner may conduct such investigations as Owner deems necessary to establish the responsibility, qualifications, and financial ability of Bidders and any proposed Subcontractors or Suppliers.

ARTICLE 9 – Insurance

9.01insurance documentation.

A.Workers’ Compensation: Contractor shall purchase and maintain workers’ compensation and employer’s liability insurance for:

1.claims under workers’ compensation, disability benefits, and other similar employee benefit acts.

2.United States Longshoreman and Harbor Workers’ Compensation Act and Jones Act coverage (if applicable).

3.claims for damages because of bodily injury, occupational sickness or disease, or death of Contractor’s employees (by stop-gap endorsement in monopolist worker’s compensation states).

4.Foreign voluntary worker compensation (if applicable).

B.Commercial General Liability—Claims Covered: Contractor shall purchase and maintain commercial general liability insurance, covering all operations by or on behalf of Contractor, on an occurrence basis, against:

1.claims for damages because of bodily injury, sickness or disease, or death of any person other than Contractor’s employees.

2.claims for damages insured by reasonably available personal injury liability coverage.

3.claims for damages, other than to the Work itself, because of injury to or destruction of tangible property wherever located, including loss of use resulting therefrom.

C.Commercial General Liability—Form and Content: Contractor’s commercial liability policy shall be written on a 1996 (or later) ISO commercial general liability form (occurrence form) and include the following coverages and endorsements:

1.Products and completed operations coverage:

a.Such insurance shall be maintained for three years after final payment.

b.Contractor shall furnish Owner and each other additional insured (as identified in the Supplementary Conditions or elsewhere in the Contract) evidence of continuation of such insurance at final payment and three years thereafter.

2.Blanket contractual liability coverage, to the extent permitted by law, including but not limited to coverage of Contractor’s contractual indemnity obligations in Paragraph 7.18.

3.Broad form property damage coverage.

4.Severability of interest.

5.Underground, explosion, and collapse coverage.

6. Personal injury coverage.

7.Additional insured endorsements that include both ongoing operations and products and completed operations coverage through ISO Endorsements CG 20 10 10 01 and CG 20 37 10 01 (together); or CG 20 10 07 04 and CG 20 37 07 04 (together); or their equivalent.

8.For design professional additional insureds, ISO Endorsement CG 20 32 07 04, “Additional Insured—Engineers, Architects or Surveyors Not Engaged by the Named Insured” or its equivalent.

D.Automobile liability: Contractor shall purchase and maintain automobile liability insurance against claims for damages because of bodily injury or death of any person or property damage arising out of the ownership, maintenance, or use of any motor vehicle. The automobile liability policy shall be written on an occurrence basis.

E.Additional insureds: The Contractor’s commercial general liability and automobile liability, shall include and list as additional insureds the Owner, and include coverage for the respective officers, directors, members, partners, employees, agents, consultants, and subcontractors of each and any of all such additional insureds; and the insurance afforded to these additional insureds shall provide primary coverage for all claims covered thereby (including as applicable those arising from both ongoing and completed operations) on a non-contributory basis. Contractor shall obtain all necessary endorsements to support these requirements.

BID FORM

Lump Sum Bid Amounts

High School Roof Repairs – West Side / $
Maintenance Shop Roof Repairs / $
Warehouse Roof Repairs / $
Total of All Lump Sums / $
BIDDER: [Indicate correct name of bidding entity]
By:
[Signature]
[Printed name]
(If Bidder is a corporation, a limited liability company, a partnership, or a joint venture, attach evidence of authority to sign.)
Attest:
[Signature]
[Printed name]
Title:
Submittal Date:
Address for giving notices:
Telephone Number:
Fax Number:
Contact Name and e-mail address:
Bidder’s License No.:
(where applicable)

EJCDC® C-200, Suggested Instructions to Bidders for Construction Contracts.