Minutes of Texas State University College Panhellenic
4-6-15
The regular meeting was called to order by President Sophia Campos at LBJ 3-5.1. The roll was called by President Sophia Campos. A quorum was present.
ROLL CALL: 5:13
Alpha Delta Pi: 3
Alpha Xi Delta: 4
Chi Omega: 3
Delta Gamma: 3
Delta Zeta: 3
Gamma Phi Beta: 5
Zeta Tau Alpha: 7
GUESTS: The following guests were present:
1. Catherine Shellman
· B-Love
· Rockin’ Spring Awareness party at Dick’s Classic Car Garage and Museum, 6pm-midnight, April 10th
PREVIOUS MINUTES: The minutes of the 3-30-15 meeting were approved as distributed.
TREASURER’S REPORT: The Treasurer reported as follows:
Beginning balance: 3-30-15 $19, 623.27
Revenue $4, 075.00
Expenses $_____
Ending balance: 4-6-15 $23, 698.27
The following bills were approved for payment
OFFICER REPORTS
President campos.sophia:
· Heard back from speakers and got pricing
· Moving around budget for next semesters events
· Finalizing calendar dates for next semester
· Looking over AFLV binder requirements with Maddie
· Working to secure the room for the speaker to finalize the contract
· HAPPY GREEK WEEK
First Vice President mcw71:
· AFLV Binders
· Hope you all had a great Easter weekend!
VP Judicial Affairs clw174:
· I'm meeting with Jill on Tuesday to put together the recruitment rules slideshow.
· Social media tip of the week!
o Watch out for your hashtags, make sure they are appropriate!
VP Recruitment knk22:
· Working with Bus companies
· Recruitment tshirts
· Further Learning Campus Director
VP Scholarship bbv1:
· Ordered Rho Lambda shoe cords and waiting for those to come in.
· Setting a date soon for Rho Lambda meeting.
· Looking into new app that one of the scholarship chairs told me about.
VP Membership Development jj1466:
· Working on the PowerPoint for the Rules reading with Callie
· RC agenda in progress
VP Finance cam268:
· Approved costs for the events Panhellenic are putting on next semester. Woooo.
VP Community Relations seg65:
· Working on creating a calendar of events for all chapter activities.
· Encourage your chapters to follow Circle of Sisterhood on Social Media (twitter/Instagram/Facebook). We will be doing fundraising for COS in the future that I will inform you of when the time comes.
VP Public Relations keb80:
· Finishing edits for the recruitment ebook
· recruitment T-shirt designs
VP Recruitment-Elect agv22:
· Hope everyone had a fantastic Easter weekend!
· S/O to Maddie for the Easter treats!
· monitoring PNM registration
Advisor lmt60:
REPORTS OF STANDING COMMITTEES
None.
REPORTS OF SPECIAL COMMITTEES
None.
UNFINISHED BUSINESS
The motion to Vote on the recruitment rules which was postponed from the 3-23-15 meeting, was taken up. The motion [passed/passed as amended/failed]. Voting in the affirmative: Alpha Delta Pi, Alpha Xi Delta, Chi Omega, Delta Gamma, Delta Zeta, Gamma Phi Beta, Zeta Tau Alpha Voting in the negative: None.
NEW BUSINESS
None.
Chapter news:
Alpha Delta Pi:
· Monday: Exec. Meeting at the Pi House at 6:30 p.m., Softball against Delt and axid
· Tuesday: Formal Chapter meeting at 5:15 in the Chapter Building,Alpha Session Following
· Thursday: Soccer championship!
· Friday: Greek Week
· Saturday: Greek Week
· Sunday: Greek Week
Alpha Xi Delta:
· Monday: Exec meeting at 6pm softball 8pm
· Tuesday: Formal chapter at the Xi house at 6:30pm
· Friday: Attending Greek Week College Bowl from 6-9pm
· Saturday: Attending Greek Week Greek Olympics from 2-6pm
· Sunday: Attending Greek Week Greeks Got Talent from 6-10pm
Chi Omega:
· Monday: Exec meeting at 6:30 at the ChiO house, softball game at 7
· Tuesday:Eluesinian Dinner at 6 instead of chapter at Embassy Suites
· Thursday: soccer game at 7
· Friday: Sisterhood experience at 12pm at the house followed by a sisterhood event at 1pm (we're making dream boards and having chipotle)
Delta Gamma:
· All week: participating in Greek Week events
· Monday: softball game with BYX against Pi Kapp and ZTA at 7pm
· Tuesday: formal chapter meeting at 7pm
· Saturday: Founders Day with the San Antonio Alumnae chapter
· Sunday: CMT meeting at the deeg
Delta Zeta:
· Monday: Exec meeting at the house at 6, softball at 8
· Tuesday: Formal chapter meeting at Solid Rock Church at 6:15, last new member meeting at DZ house at 8:00
· Wednesday: Lamplighting (pt 1 initiation) at the house at 9:00, bible study also at the house at 9:00
· Thursday: Initiation at the house at 8pm
· Sunday: Recruitment Workshop at 10 at the house
· *girls volunteering and participating in Greek Week events all week*
Gamma Phi Beta:
· Monday: Quad Day for Cresent Classic 10-2, Committee meetings at the house 6pm & I-week event at Spring Loaded7pm
· Tuesday: Participating in Greek Week & Chapter meeting at the house 6pm
· Wednesday: Quad Day for Crescent Classic 10-2
· Thursday: Quad Day for Crescent Classic 10-2 & Initiation at First Christian Church at 6:45
· Friday: Date Party at EVO Entertainment
· Saturday: Exec attending Brunch & Browse
· Sunday: Exec meeting at 7pm
Zeta Tau Alpha:
· Monday: Exec at 8pmsoftball at 7pm
· Tuesday: Chapter at 6:15
· Friday: Greek Week Trivia Bowl from 6-9
· Saturday: Greek Olympics from 2-6
· Sunday: Greek Week Talent Show at 6, and PC at 8
ELA:
· Last Thursday we had a presentation on the difference between Philanthropy and Community service! It was very informative and interesting!
· This week, we have a business meeting on Thursday at 5PM as well as an Executive Meeting on Friday at 1PM!
ANNOUNCEMENTS
The following announcements were made:
· Katie: Encourage your chapters to post the recruitment registration link on their social media.
· Sophia: April 14th 12-2pm Greek Townhall meeting in LBJ 3-7.1. For younge chapter members who could possibly be future chapter leaders.
The next meeting will be 4-13-15 in LBJ 3-5.1 at 5:10pm.
ADJOURNMENT
The meeting adjourned at 5:29pm.
Madison Walling, First Vice President.
Approval: [date these minutes are approved]