Approved
Executive Committee Meeting
Wednesday, November 18, 2015
9:00 AM—Noon
Conference Room
550 High Street, Auburn
A. ADMINISTRATION
1. Roll Call – Quorum
Executive Committee Members Present:
Jim Meshwert, President; Barbara Patterson, Vice President, Rocklin Unified School District; Brad Tooker, Dry Creek Joint Elementary District; Scott Lay, Clear Creek School District; Karen Suenram, Nevada Joint Union High School District; Jerry Johnson, Placer County Office of Education; Ron Severson, Roseville Joint Union High School District; Audrey Kilpatrick, Western Placer Unified School District; Doug Marquand, Placer Union High School District; Bev Wilkinson, Schools Insurance Group; Joanne Weatherly, EBRC.
Support Staff Present:
Melissa Gianopulos, Eligibility Coordinator; Kelley Henry, Accounting/ Eligibility Tech; Amy Gonnella, Wellness Coordinator; Nancy Mosier and Cecilia Williams, Administrative Assistant
Consultants Present:
Mike Krill, Gail Blagg and Bernard Sarmiento from Woodruff Sawyer & Co; Vinny Catalano from Arthur J. Gallagher & Co and Dennis Mitchell from Bickmore
2. Call to Order
The meeting was called to order at 9:04am.
3. Public Comments
This time is scheduled for comments from members of the public concerning subjects that do not specifically appear as items elsewhere on the Agenda.
No comments presented
B. CONSENT AGENDA
1. Approval of Minutes
Motion to approve the Consent Agenda item - Minutes of September 23, 2015
MOTION: The Motion was seconded and carried.
2. Approval of Warrants
Motion to approve the Consent Agenda items – Payments for September and October 2015
MOTION: The motion was seconded and carried.
3. Acceptance of PFM Asset Management Monthly Buy and Sell Transactions
Motion to approve the Consent Agenda items – Reports for August and September 2015
MOTION: The motion was seconded and carried.
4. Acceptance of Placer County Treasurer’s Report
Motion to approve the Consent Agenda Item – Reports for August and September 2015
MOTION: The motion was seconded and carried.
C. ACTION ITEMS
1. Workers Compensation Claims Audit Report
Dennis Mitchell presented the Audit Report for Workers Compensation Claims. Bickmore finds overall performance at 93%, indicating a commendable performance level.
Motion to approve the Workers Compensation Claims Audit Report presented by Bickmore as presented
Seconded: voice vote
Final Resolution: Motion carried.
2. Property / Liability Claims Audit Report
Dennis Mitchell presented the Audit Report for Property / Liability Claims. Bickmore finds overall performance at 93%, indicating a commendable performance level.
Motion to approve the Property / Liability Claims Audit Report presented by Bickmore as presented
Seconded: voice vote
Final Resolution: Motion carried.
3. Executive Committee Meeting Dates for 2016
Motion to approve the Executive Committee Meeting Calendar Dates for 2016
Seconded: voice vote
Final Resolution: Motion carried.
4. Standing Committee Assignments
Recommendation: Approve the appointment of Audrey Kilpatrick, WPUSD to the Financial Sub Committee and Doug Marquand to the Risk Management Sub Committee.
Motion to approve the appointment of Audrey Kilpatrick to the Financial Sub Committee and Doug Marquand to the Risk Management Sub Committee
Seconded: voice vote
Final Resolution: Motion carried
5. Executive Director Contract Amendments
Motion to approve the revisions for the Executive Director’s Contract for 2015-2016
Seconded: voice vote
Final Resolution: Motion carried
D. INFORMATION/DISCUSSION ITEMS
(No action will be taken on these items. They are for discussion purposes only.)
1. Guidelines for the Use of Drones on School Sites
Bernard Sarmiento from Woodruff Sawyer & Co presented his findings and research
· UAF (unmanned aircraft) devises are only approved for academic use, not athletic events
o Curriculum Based Activities
· Drones cannot be flown within 5 miles of an airport
· If it isn’t recreational it’s considered commercial
o Commercial Use is very costly and needs permits and licensing
o Sporting Events – NO-NO-NO- FFA requirement
· Need to post Signs non-use of drones on school sites
· Bring back as a Policy on the December 2015 Agenda
E. REPORTS
This time is scheduled for reports and updates from SIG consultants and brokers on subjects that do not specifically appear as items elsewhere on the agenda.
1. Executive Director’s Report (Bev Wilkinson)
Bev gave an update on the ratification of the JPA By-Laws
· Upcoming meeting with the Nevada County Districts
· Legal agreement from Placer County had 3 issues, two were changed and the third was given to Robin Johnson, Attorney
2. EBRC Report (Joanne Weatherly)
Joanne reported a larger turnout for the November meeting, “things are going well”, and the next EBRC meeting is January 11th.
3. Consultants’/Brokers’ Reports
Woodruff Sawyer & Co: Mike Krill reported the first five months with Woodruff Sawyer has been going well. Shari Brighting is a new member to their team and they look forward to working with her.
Arthur J. Gallagher & Co: Vinny Catalano reported on activities they are doing towards the upcoming open enrollment.
Western Health Advantage talks are going well, more open environment, but it all takes time to get approved.
Health Net has guaranteed a cap of 12.9% on the 2016-2017 open enrollment
Bev complimented Vinny for having face to face conversations on issues that members were having with carriers.
4. President’s Report (Jim Meshwert)
Nothing to report
Regular Meeting Adjourned at 9:51am
F. REPORT ON CLOSED SESSION
The Executive Committee members will adjourn to Closed Session pursuant to Government Code Section 94946.95.
Property / Liability Settlement Authority – S1300048
G. ADJOURNMENT
Closed Session Adjourned at 10:45am
Respectfully Submitted,
Brad Tooker, Secretary / Treasurer