Functional Area: Personnel Administration / Process Separation Additional Assignment
Purpose
Use this procedure to separate an employee from an additional assignment while the primary appointment is active.
Trigger
Perform this procedure when the appropriate form is received from a department indicating a separation.
Prerequisites
The appropriate form has been submitted to the HRSC to separate an employee from an additional assignment.
Menu Path
Use the following menu path to begin this transaction:
- Select Human ResourcesPersonnel ManagementAdministrationHR Master DataMaintain to go to the Maintain HR Master Data (UC Basic Personnel Data tab) screen.
PA30/PA40
Business Process Information
This transaction is to be used when an employee who holds an additional assignment separates from that position. It is important to select the correct assignment when processing this separation as it could affect benefits for that employee.
Helpful Hints
- The R/O/C column in the field description tables below defines whether the field is required (R), optional (O), or conditional (C).
- On certain screens you may have to scroll to view some data entry fields.
Work Instruction
Functional Area: Personnel Administration / Process Separation Additional Assignment
Procedure
1. / Start the transaction using the menu path or transaction code.
Maintain HR Master Data (UC Basic Personnel Data tab)
2. / As required, complete/review the following fields:
Field / R/O/C / Description
Person ID / Required / Unique Employee Identification number
Example:
10000154
3. / Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (2)
4. / Perform one of the following:
If The / Then
Pers.Assgn field is white (open for input) / 1. Click the drop-down icon to view the employee’s personnel assignments.
2. Select the personnel assignment to be processed.
Pers.Assgn field is grayed out (display only) / --
/ You can click the Personnel Assignment Overviewicon to display all of the personnel assignments associated with this employee.
5. / As required, complete/review the following fields:
Field / R/O/C / Description
Infotype / Required / Screen(s) in SAP HR that store HR data; Identified by a name and four-digit number
Example:
0712
6. / Click .
Maintain HR Master Data (UC Basic Personnel Data tab) (3)
7. / Click .
Display Main Personnel Assignment (0712)
8. / Review the displayed information.
/ This screen allows you to view all personnel assignments. When performing the separation action make sure you select the correct additional personnel assignment.
9. / Enter /NPA40 in the Command field.
10. / Click .
Personnel Actions
11. / As required, complete/review the following fields:
Field / R/O/C / Description
Pers.Assgn / Required / PerNr; unique employee number identifying the individual job assignment that an employee holds
Example:
10000155
Use the drop-down pick list to select the appropriate additional assignment.
Start / Required / Date and/or time when operation commences
Example:
06/01/2006
12. / Click to the left of Separation.
13. / Click .
Copy Actions (0000)
14. / As required, complete/review the following fields:
Field / R/O/C / Description
Start / Required / Date and/or time when operation commences
Example:
06/01/2006
This date should automatically default if entered on the Personnel Actions screen.
Action Type / Required / Most recent action taken with an employee
Example:
Separation
This field should automatically default.
Reason for Action / Required / Whenever a personnel action is run, it must be described by a reason
Example:
01 Layoff
Use the pick list to select the appropriate reason for the action.
/ The start date and reason for the action are provided on the form.
15. / Click .
Copy Actions (0000) (2)
16. / Click .
/ The system displays the message, “Record valid from XX/XX/XXXX to XX/XX/XXXX delimited at end.”
Copy Actions (0000) (3)
17. / Click .
/ The system displays the message, “Save your entries.”
Create Vacancy
18. / Click .
Copy Organizational Assignment (0001)
19. / Review the displayed information.
/ The system displays the message, “Record created.”
20. / Click .
21. / Click .
22. / Perform one of the following:
If The / Go To
Delimit Recurring Payments/Deductions (0014) screen appears / Step 23
Delimit Recurring Payments/Deductions (0014) screen does not appear / Step 25
Delimit Recurring Payments/Deductions (0014)
23. / Click to the left of the line(s) you want to process.
/ The system displays the message, “Record created.”
24. / Click .
Benefit data of other personnel assignments
25. / Click .
/ The Benefit data of other personnel assignments screen will overlay the Create General Benefits Information (0171) screen.
Concurrent Employment Benefit Workbench
26. / Right-click on the secondary assignment.
Concurrent Employment Benefit Workbench (2)
27. / Select Change.
Change Benefit Data for Personnel Assignment
28. / Select to the left of Do Not Assign to a Benefit Area.
29. / Click .
Concurrent Employment Benefit Workbench (3)
30. / Click .
Confirmation of Changes To Be Carried Out
31. / Click .
Concurrent Employment Workbench (4)
32. / Click .
/ The system displays the message, “All changes were successfully saved.”
Personnel Actions (2)
33. / Click until you return to the SAP Easy Access screen.
/ Refer to PA40 Organizational Reassignment for guidance to change the FTE and PA61 Enter Quota Correction for guidance about quota correction.
34. / You have completed this transaction.
8/17/2017
Ver: / 08_PA_PA40_Proc Sep Addit Assign_PA2_0.udc
© University of Cincinnati / 1/19
Work Instruction
Functional Area: Personnel Administration / Process Separation Additional Assignment
Result
You have successfully separated an employee in an additional assignment position.
Comments
None
8/17/2017
Ver: / 08_PA_PA40_Proc Sep Addit Assign_PA2_0.udc
© University of Cincinnati / 1/19