WILSHAMSTEAD PARISH COUNCIL
Minutes of Meeting held on Monday 13th June 2011 at 7.30p.m. in the Village Hall
PRESENT: David Lloyd, Malcolm Whiteman, Nigel Jacobs, Martin Parker, Jane Wren, David Fosbrook, Bryan Bland and also present Borough Councillor Graeme Coombes, PCSO Adam Hales, Lizzie Barnicoat (Clerk), and 1 parishioner.
- APOLOGIES FOR ABSENCE:
Jenny Moses and Barry Huckle had sent apologies for absence, these were accepted.
- DECLARATION OF PERSONAL AND PREJUDICIAL INTERESTS:
No declarations of interest were received.
3.TO CONFIRM MINUTES OF THE MEETING HELD ON 16th MAY 2011:
The Minutes having been circulated had an amendment made at top of page three, so minutes to read ‘up to £250’, these were taken as read and signed by the Chairman as a true record.
4.MATTERS ARISING FROM THE MINUTES:
Wixams advertising signage Clerk had been notified that request has been made by Borough to Gallagher’s and Councillors were pleased to see the recent removal of the house developer signage.
Newsletter article The Clerk had included all the highlighted items as requested in the most recent article.
Football Club invoice The Clerk had contacted the Football Club, awaiting response. JW updated that the Club had recently paid £800 towards seeding and work to the surface, it was requested if the Council could make a £400 contribution to that work. Councillors wished to have time to consider this and would discuss the item at the next meeting. Action: Future Agenda Item
Village Hall directional sign The Clerk had made formal request to Andrew Prigmore, Highways Officer regarding the signage, and enquired relating to the highways matters raised at the previous meeting too. It was noted that recently the 20mph signage had been removed in Wixams and discussion included future strategy relating to speeding and enforcement within the development.
Other matters arising to be discussed during meeting agenda.
5.POLICE REPORT:
PCSO Hales detailed that 11 crimes in total, four of which were domestic related so are not detailed, and it was reiterated to the Council that jewellery theft is becoming increasingly common at present. Details it was agreed should be placed in the Homewatch by Clerk, the recent Community Safety Forum was discussed and MW raised concern regarding vehicles obstructing views around the entrance to Dines Close. PCSO Hales explained the work that has been done and agreed to include the parking problems within the village as the target for the village over the next three month period, as well as to continue to liaise with parents and the school about responsibilities. Action: Clerk
- REPORT FROM BOROUGH COUNCILLOR G COOMBES:
GC reported that the Borough have recently reviewed their housing allocations policy and updated the Council on village matters, including the removal of the developers banners and the ongoing discussion regarding the Wixams Village Hall. The Council were surprised to hear that approximately £330k is the estimated level of monies being discussed with Gallghers, and it was reiterated that the Council had hardly been liaised with or corresponded with regarding the designing and development of this village hall. GC agreed to look into this and feed this back to Wayne Campbell the Planning Officer.
Action: GC
7.OPEN FORUM
It was raised if the village would be doing anything next year for the jubilee celebrations and the Council’s involvement in encouraging an event to be organised, it was agreed that information to be included in Homewatch inviting residents to bring ideas to a meeting in the village hall in September.
Action: Clerk
8. PLANNING:
i) Applications – these continue to be circulated around the Working Group.
ii) Decisions received from the Borough Council -
11/00770/FUL single storey front extension to garage incorporating part garage conversion and new front door at 125A Cotton End Road – planning permission granted.
11/00580/FUL single storey front and rear extensions at 197 Cotton End Road – planning permission granted.
(iii) Wixams update:
The Clerk had continued to chase the Borough regarding the community woodland letter, but still no response. It had been reported that 20mph signage within the Wixams have been taken down, these are not going to be replaced and are unenforceable as the roads are private roads and not formally adopted highways. In addition, the Council again requested that they would like to involved with meetings with Gallagher’s and be included in correspondence relating to Wixams.
(iv) Oakley Grange update:
The Clerk reported that still no feedback from Wayne Campbell regarding the time extension amendment to the Section 106 agreement with Persimmon and the recalculation of the open space area. The Clerk had looked into the item raised at the previous meeting regarding the area of hedgerow following the permission granted to residents in Longmeadow Drive, this does include a clause within the terms of condition. It was noted that a resident had been in contact about the purchasing of land near 36 Longmeadow Drive, the Clerk had referred them to contact Persimmon direct.
The Clerk reported that the art feature drawings had been submitted to the Borough and pre application consultation indicated that no concerns, in addition, confirmation received that the drawings are acceptable to ensure the s106 monies are secured. There was discussion regarding the art feature and the best way to proceed, it was agreed that best to have meeting with artist and BRCC to agree a design and way forward. Action: Clerk
9. PARISH COUNCILLOR VACANCY:
To date no expression of interest had been received, it was suggested that the advert needed to be highlighted clearer within the Homewatch article.
Action: Clerk
10. REVIEW OF WORKING GROUP STRUCTURE AND MEMBERSHIP:
NJ gave background of review and the Clerk had forwarded an updated amended version to all prior to the meeting, it was unanimously agreed to adopt the working group structure, resolution passed. It would be reviewed following the co-option of any new councillors and NJ agreed to review the terms of reference for working groups. Action: NJ
11. JUBILEE CENTRE UPDATE:
DL gave an update regarding the snagging items outstanding, JW confirmed that they are being pursued and DL had circulated an updated business plan to everyone. In addition, DL had collated schedules and maintenance lists for the facility and a regular hirer had secured the use of the hall for the coming year. A resident had enquired regarding the Slimming World signage that has been put up recently; it was felt this could remain for a short period of a few months and then it is hoped it would be removed. It was unanimously agreed that formal letter to be sent to Calor Gas regarding handing over the account to the Management Committee. Action: Clerk
12. CONSIDERATION OF NEW AREA IN BURIAL GROUND FOR CREMATED REMAINS:
JW detailed that the Working Group had considered this and circulated proposal for the Council to consider for an additional cremation area, there was discussion regarding the area which it felt was good, however, uncertainty if within unconsecrated area. It was proposed and unanimously agreed to accept the area subject to confirmation the ground is consecrated.
Action: Clerk
13. FINANCE:
(i)Payment of accounts: A list of accounts due for payment had been circulated and it was unanimously agreed and formally resolved to pay the invoices.
(ii)Year end accounts and Annual Return Section 1 and 2:
An overview of the year end account information had been provided to all Councillors, and more detailed information presented to the Finance Working Group. The Clerk welcomed questions, it was unanimously agreed and formally resolved for the Chair and Clerk to sign Sections 1 and 2 as being true and accurate.
(iii) Working Group expenditure reports to date:
These had been circulated for information, no concerns were raised, though it was noted that carry forward monies from last year need to be accounted for in some of this years Working Group budgets, which include allotment mound, jubilee field bin, and tree surgery work within the churchyard.
(iv) Bus shelter work quote for discussion:
Discussions with a local contractor had been ongoing and the panels are expected out this week, and full quote expected to be received shortly.
14.WORKING GROUP REPORTS:
Play Area: DL gave verbal update reporting that the equipment is proving very popular, DL was thanked for his hard work.
Allotments: Nothing to report.
Environment: JM to asked to look into the potholes within the village and when Cotton End Road to be done. Action: NJ
Churchyard: The weeds around the yew are not being cut far enough back and request had been received for this to be done as bridal parties like to have photos taken by the yew.
16.CORRESPONDENCE AND INFORMATION RECEIVED:
It was noted the correspondence regarding the weeds in the gutter throughout the village which is being pursued, a vehicle operators license at 85 Cotton End Road, and letter from Borough Council regarding PAYE of Officers.
17.FUTURE AGENDA ITEMS:
Items raised during the agenda, and Jubilee ditch, lighting to the Jubilee Centre, and Council risk assessment.
The Chairman closed the meeting at 10.10pm
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