Minutes of the Meeting of the Hound Parish Council held on
Monday 6 July 2015 atAbbey Hall, Victoria Road, Netley Abbey, Southampton SO31 5FAcommencing at 7pm
MEMBERS: Cllrs Airey (p), Forder (p), Fulford (p), Hawkins (), Lewis (p), North (p), Palframan (p), Mrs Queen (p),Scott (p), Smith (p)and West (p) in the Chair.
(p) Denotes present at this meeting.
Also present: 5members of the public, Mrs Sue Hobbs Parish Clerk and Ms Angie Lush Senior Assistant Clerk.
89. TO RECEIVE AND ACCEPT APOLOGIES FOR ABSENCE
Apologies were received from CllrHawkins for personal reasons. A proposal was received, seconded and voted in favour of accepting the apologies received.
RESOLVED: That the apologies received be accepted.
(Power used: Local Government Act 1972 s85)
90. TO RECEIVE COUNCILLORS’ DECLARATIONS OF ACCEPTANCE OF OFFICE OUTSTANDING FROM MEETING HELD ON 11 MAY 2015
The Clerk advised this item had been resolved at the last meeting.
(Power used: Local Government Act 1972 s83 (4))
91. TO RECEIVE AND ACCEPT DECLARATIONS OF DISCLOSABLE PECUNIARY INTERESTS ON ITEMS ON THE AGENDA
Cllr West declared an interest in item 119 (ii). A proposal was received, seconded and voted in favour of accepting the declaration received.
RESOLVED: That the declaration received be accepted.
(Power used: Localism Act 2011 and the Relevant Authorities (Disclosable Pecuniary Interests) Regulation 2012)
92.TO APPROVE DISPENSATIONS FOR DISCLOSABLE PECUNIARY INTERESTS UNDER SECTION 33 OF THE LOCALISM ACT 2011, TO ALLOW MEMBERS OF HOUND PARISH COUNCIL TO ANNUALLY DISCUSS AND APPROVE THE PRECEPT
The Clerk advised that this was item was not required on this occasion.
93. TO CO-OPT ONE MEMBER FOR NETLEY ABBEY WARD
Three candidates had applied for the vacancy on Hound Parish Council. The Clerk asked Members how they wanted to vote for the co-option to take place and Cllr Airey suggested a secret ballot, Members agreed. On the first round the vote fell candidate 1 – 4 votes, candidate 2 – 3 votes, candidate3 -3 votes. The Clerk then explained as candidate 2 and candidate 3 votes were equal, Members would need to eliminate one candidate so a second vote was required.
Cllr Airey requested clarity, as he felt the method had not been explained properly. The Clerk quoted power 6.15 from Charles Arnold Baker on Local Council Administration.
The second round was between candidate 2 and 3 and the vote fell candidate 2 - 5 votes, candidate 3 – 5 votes. The Chair used his casting vote and candidate 2 was eliminated.
The final vote was between candidate 1 and 3 (excluding candidate 2 who had been eliminated in the last round). The vote fell candidate 1 – 4 vote and candidate 3 – 5 votes with one voting paper being spoilt.
Candidate 3 (Mr Mark Roberts) receivedthe majority of votes of those present and voting at the meeting.
RESOLVED: That Mr Mark Roberts be co-opted as Member for Netley Abbey.
(Power used: LGA 1972, s12, para 39)
94. TO RECEIVE RESOLUTION TO SUSPEND STANDING ORDERS FOR NO MORE THAN FIFTEEN MINUTES TO ALLOW MEMBERS OF THE PUBLIC PRESENT TO RAISE QUESTIONS ON ISSUES NOT INCLUDED IN THE AGENDA
A proposal was received, seconded and voted in favour of suspending the meeting for no more than fifteen minutes to allow members of the public to raise questions on issues not included on the agenda.
RESOLVED: That Standing Orders be suspended for no more than fifteen minutes to allow members of the public present to raise questions or issues that are not included on the agenda.
PUBLIC QUESTION TIME
Mr Parker queried when the extension to the Cricket Field play area was due to be completed, Members advised the extension had been agreed by Full Council and this would proceed in the near future but HPC is looking options to fund this.
A resident queried the position with the schools as she had heard a number of different rumours regarding classrooms. Cllr Forder advised Hampshire County Council would be responsible for any additional classrooms if required but at this present time there was no change.
PC Sandy Wyld recently had a meeting with Cllr West and the Clerk regarding the future of Hampshire Constabulary. Sandy advised that while savings needed to be made she was going to remain in Netley with PSCO Danni Reader and they would be joined by an additional PCSO who was at present in training. The Hub response was now operating out of Hedge End Station and a new crime recording system had been set up. This looked at crime over the last 90 days and it had recorded there were 26 less incidents than in the previous 90 days which covered the Christmas and New Year period. Sandy also advised Members of a new scheme that had been set up - Hampshire Alerts. The serviceprovidescrime and community informationin your local area and anyone can register to receive the reports.Sandy also advised of a number of other incidents had occurred.
Cllr Airey raised concerns over the number of motorbikes and scooters that travel at speed on Woolston Road and Ingleside. Sandy advised they were aware of this. Cllr Airey also bought up the problem regarding horses and riding traps that are being tethered up in Chamberlayne and Victoria Road especially at the weekends. Sandy advised this was not an offence so there was very little that could be done to prevent this.
Cllr Mrs Queen asked where the nearest Police Station is to speak an officer face to face. Sandy advised Eastleigh at present, but if there was a need to contact the Police to ring 101 and they would make an arrangements to come to you.
TO RECEIVE BOROUGH COUNCILLOR’S WRITTEN REPORT
1. STATION ROAD EXPERIMENTAL TRAFFIC REGULATION ORDER – The TRO will soon have been in place for six months and so Officers are preparing a report that will go to the October LAC. It is expected that the recommendation will be to confirm the TRO. To date there have been very few comments or concerns raised during the experimental period and the TRO seems to be meeting its objectives.
2. FOLLANDS CLUB SPORTS FACILITIES – There is considerable concern about the future of these facilities. LAC Members have received a fair amount of lobbying from Bowls, Cricket and Football club members about their future situation. Many of the users of these facilities are Hound residents. A very large number of bowling club but also cricket and football members attended the June LAC Meeting and a number spoke very passionately about the possibility of their club’s future. A meeting has been set up, at General Electric’s request, with Nick Tustian (EBC Chief Executive), Keith House (Council Leader) and Suzy Hamel (Hamble Councillor and Cabinet lead for Business) to discuss G.E.’s proposals and seek a way forward. It is the Council’s wish to see these facilities retained for local people to use but until after the meeting with G.E. the Council is unable to say how or if it is in a position to help.
3. LITTER BIN RENEWAL OR PROVISION – New litter bins, mainly replacing old, worn out bins have been funded for locations in the Chillerton and Bowcombe areas and at Cunningham Gardens.
4. DETERING ANTI-SOCIAL BEHAVIOUR – The LAC in partnership with First Wessex Housing Association are to install a fence near the railway bridge on the footpath linking Ingleside with Moore Crescent. This is aimed to reduce anti-social behaviour targeted against property owned by First Wessex.
5. INFORMAL CROSSING POINT, GRANGE ROAD – In order to reduce traffic congestion in local roads around the Infant and Junior Schools agreement has been reached enabling parking at school times within The Grange pub’s car park. The LAC has agreed developer contribution funding of £6,887.77 towards providing an informal pinch point crossing to support “park & stride.” The project has been designed by HCC and built by their contractors with a hoped for completion ready for the September 2015 school term.
TO RECEIVE QUESTIONS TO BOROUGH COUNCILLOR ARISING FROM WRITTEN REPORT
Cllr Forder asked when the Berry Farm planning application was being bought before the LAC, Cllr Airey believed the 23 July 2015 but he would check and confirm this to all Members.
95. TO RECEIVE RESOLUTION TO RESUME STANDING ORDERS
A proposal was received, seconded and voted in favour of resuming Standing Orders to resume the meeting.
RESOLVED: That the meeting be resumed.
96. TO RECEIVE AND APPROVE MINUTES OF THE PREVIOUS MEETING HELD ON 1 JUNE 2015
A proposal was received, seconded and voted in favour that the minutes of the meeting held on 1 June 2015
RESOLVED: That the minutes of the meeting held on 1 June 2015 be accepted as a true record of the meeting. (Power used: Local Government Act 1972 Schedule 12 Para 41(1))
97.TO RECEIVE THE PARISH CLERK’S PROGRESS REPORT (FOR INFORMATION ONLY)
1. Hound Ecology Park - Cllr Forder advised Members that he had attempted to walk through the Ecology Park but it was very badly overgrown and this would need to be address before it was transferred from Eastleigh.
2. Old Netley recreation ground parking – The Clerk advised that she was having problems in obtaining quotes, Members agreed to change the target date until the September meeting for quotes.
3. Child Protection and Vulnerable Adult policy – this has now been adopted so item can be removed.
98. TO RECEIVE AND APPROVE MINUTES OF THE SPECIAL ACCOUNTS AND AUDIT MEETING HELD ON 22 JUNE 2015
A proposal was received, seconded and voted in favour that the minutes of the Special Accounts and Audit meeting held on 22 June 2015 be accepted as a true record of the meeting.
RESOLVED: That the minutes of the meeting held on 22 June 2015 be accepted as a true record of the meeting.
(Power used: Local Government Act 1972 Schedule 12 Para 41 (1))
99. TO RECEIVE AND APPROVE MINUTES OF THE PLANNING COMMITTEE MEETING HELD ON 15 JUNE 2015
Cllr Airey commented that five members of the public which included Cllrs Airey and Scott attended the meeting.
Change to wording - Item 5 (iii) a nearby landowner advised that he had been in on-going negotiations with the applicant regarding an alternative site for the mast which he considered as being a better location, being further away from residential development. The Committee noted his comments.
A proposal was received, seconded and voted in favour that the minutes of the Planning Committee meeting held on 15 June 2015 together with the amendments be accepted as a true record of the meeting.
RESOLVED: That the minutes of the meeting held on 15 June 2015 together with the amendments be accepted as a true record of the meeting.
(Power used: Local Government Act 1972 Schedule 12 Para 41 (1))
100. PLANNING APPLICATIONS:
(i)F/15/76612 – 111 Woolston Road, Butlocks Heath, SO31 5FN. Single storey side extension, single and two storey rear extension and raised decked area to rear. A proposal was received, seconded and voted in favour to object on policy 59.BE overdevelopment of the site.
RESOLVED: To object on policy 59.BE overdevelopment of the site.
(i)N/15/76671 – Violet Rose Cottage, 72E Victoria Road, Netley Abbey, SO31 5DS. Notification of intent: Crown lift and reduce lateral branches to 1no. Oak. A proposal was received, seconded and voted in favour of concurring with the EBC Arboriculturalist.
RESOLVED: That HPC concurs with the EBC Arboriculturalist.
(ii)F/15/76661 – 8 Woolston Road, Butlocks Heath, SO31 5FQ. Construction of single detached garage to front with retaining wall. A proposal was received, seconded and voted in favour of raising no objection.
RESOLVED: No objection.
101. TO RECEIVE AND APPROVE PAYMENT OF ACCOUNTS
Cllr Palframan queried the payment to Numatic International Ltd, the Clerk advised this was for three vacuum cleaners one each for the office, Tankerville and Knowlton Pavilions. A proposal was received, seconded and voted in favour that payment of the accounts between 2June 2015 and 6 July 2015 be approved.
RESOLVED: That payment of the accounts as presented between 2 June 2015 and 6 July 2015 be approved.
(Power used: Local Government Act 1972 Schedule 12 Section 151)
102. TO RECEIVE AND APPROVE CASHBOOK BALANCES AS AT31 MAY 2015 (if available)
The Clerk advised that as at 31 May 2015 the balance for cashbook 1.was £1000.00 cashbook 2. £340,534.49, cashbook 3. £159.35, cashbook 4. £96,720.60 and cashbook 5.Zero. Tthe Finance Working Party are to make recommendations where surplus money is to be invested following the next meeting. A proposal was received, seconded and voted in favour of accepting the cashbook balances as at 31 May 2015.
RESOLVED: That the cashbook balances as at 31 May 2015, as provided, be accepted.
103. TO APPROVE DELEGATED AUTHORITY FOR PARISH OFFICE STAFF TO PROCESS PAYMENT OF ACCOUNTS DURING THE AUGUST 2015 RECESS
A proposal was received, seconded and voted in favour to delegate authority for Parish Office staff to process payment of accounts during the August 2015 recess.
RESOLVED: That Parish Office staff to process payment of accounts during the August 2015 recess.
104. TO APPOINT ADDITIONAL MEMBER TO THE FINANCE WORKING PARTY (REFERRED FROM COUNCIL 11 MAY 2015)
Cllr West put himself forward to become a Member, a nomination was received to elect Cllr West to serve as an additional Member, which was seconded and voted unanimously in favour. Cllr West accepted the nomination to join the Finance Working Party.
RESOLVED: That Cllr West accept the nomination to join the Hound Parish Council Finance Working Party.
105. TO APPOINT ADDITIONAL MEMBER TO THE DEVELOPMENT WORKING PARTY (REFERRED FROM COUNCIL 11 MAY 2015)
A nomination was received to elect Cllr Forder to serve as an additional Member, which was seconded and voted unanimously in favour. Cllr Forder agreed to accept the nomination to join the Development Working Party.
RESOLVED: That Cllr Forder to join as an additional Member to the Hound Parish Council Development Working Party.
106. TO RECEIVE AND APPROVE NOTES AND RECOMMENDATIONS FROM THE DEVELOPMENT WORKING PARTY MEETING HELD ON 29 JUNE 2015 (IF AVAILABLE)
TO ELECT CHAIR OF DEVELOPMENT WORKING PARTY
Recommendation 1: That Cllr Palframan is elected to serve as Chair of thismeeting of Development Working Party for Hound Parish Council. A proposal was received, seconded and voted in favour of Cllr Palframan to serve as Chair for the meeting of 29 June 2015.
RESOLVED: That Cllr Palframan to serve as Chair for the meeting of 29 June 2015.
Recommendation 2: That Cllr Forder to join as an additional Member to the Hound Parish Council Development Working Party. A proposal was received, seconded and voted in favour that Cllr Forder join the Development Working Party for Hound Parish Council. This items had been resolved at item 105.
Recommendation 3: That completion of the Sea Wall to commence on 20 July 2015 and to be paid for out of HPC reserves (priority 1). A proposal was received, seconded and voted in favour that the completion of the Sea Wall to commence on 20 July 2015 and to be paid for out of HPC reserves.
RESOLVED: That the completion of the Sea Wall to commence on 20 July 2015 and to be paid for out of HPC reserves.
Recommendation 4: That the works for the extension to the Cricket Field Play Area be completed as soon as possible with the preferred contractor as agreed at Full Council on 2 February 2015 (priority 2). A proposal was received, seconded and voted in favour that the works for the extension to the Cricket Field Play Area be completed as soon as possible with the preferred contractor, when funding is identified, as agreed at Full Council on 2 February 2015.
RESOLVED: That theworks for the extension to the Cricket Field Play Area be completed as soon as possible with the preferred contractor, when funding is identified, as agreed at Full Council on 2 February 2015.
Recommendation 5: That three local builders areinstructed to quote for gutting and redesigning the kitchen at Abbey Hall (priority 3).
Members discussed and agreed that it needs specialist kitchen designers to redesign and quote for the kitchen at Abbey Hall. A proposal was received, seconded and voted in favour that three specialist kitchen designers are instructed to redesign and quote for the kitchen at Abbey Hall.
RESOLVED: That three specialist kitchen designers are instructed to redesign and quote for the kitchen at Abbey Hall.
Recommendation 6: That HPC look into obtaining funding for the rebuilding of Hound Parish Hall(priority 4).
Members agreed that it was the rebuilding of a Community Facility in the Woolston Road, area of Butlocks Heath. A proposal was received, seconded and voted in favour that HPC look into obtaining funding forCommunity Facility in the Woolston Road area of Butlocks Heath.
RESOLVED: That HPC look into obtaining funding for Community Facility in the Woolston Road area of Butlocks Heath.
Recommendation 7: That HPC obtains quotes for ‘super loos’ for possibly two sites in Hound at Abbey Hall and the Library (priority 5). A proposal was received, seconded and voted in favour that HPC obtains quotes for ‘super loos’ for possibly two sites in Hound at Abbey Hall and the Library.
RESOLVED: That HPC obtains quotes for ‘super loos’ for possibly two sites in Hound at Abbey Hall and the Library.