HINDUSTAN ORGANIC CHEMICALS LIMITED

(A Govt. of India Enterprise)

COCHIN UNIT, AMBALAMUGAL

ERNAKULAM DIST. , KERALA STATE.

P&A//TS/SEC/2009/934 DATE: 21.03.2009

TENDER NOTICE

Sealed quotations super scribing “ Quotation for Security Arrangements in HOC Township and Providing a Caretaker-cum-Cook at HOC Transit House” are invited by the undersigned for the work mentioned below and will be received up to 15.00 Hrs. on 26.03.2009.

A. SCOPE OF WORK

I. SECURITY ARRANGEMENTS

1) The Security Contractor shall be completely responsible for protecting the properties and assets of HOCL at its Township at Irimpanan, Ernakulam Dist, Kerala.

2) The Contractor will be responsible for

i) Checking the incoming and outgoing vehicles, employees and visitors.

ii) Reception and guiding of visitors.

iii) Internal investigation in case of thefts, pilferages etc. as when these occur.

iv) Operation of telephone system, lighting systems and maintenance of registers kept for said purpose.

v) Maintenance of records / registers for the incoming vehicles, labours, visitors , trade people etc.

3) The Contractor shall provide security arrangements for all the 24 hours of the day with properly trained ex-service personnel. The working schedule of security personnel will be 8 hours a day.

4) The total number of personnel required per shift will be 4(four) who will be deployed as required by HOCL.

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II. CARETAKER- CUM-COOK AT HOC TRANSIT HOUSE

1) The Caretaker- cum-Cook engaged/deployed by the Contractor should be available round the clock in the Transit House. The Caretaker-cum-Cook will be responsible for the maintenance and upkeep of the Transit House and its Security and also preparation and serving of dishes as desired by the company Officers/Company Guests staying in the Transit House.

2) The Caretaker-cum-Cook shall charge for the food items directly from the persons consuming the same as per the approved rates of the company and remit the same to the company thro’ the officer in charge of guest house.

3) The Caretaker-cum-Cook shall also be responsible for the house keeping including but not limited to cleaning and sweeping the entire Transit House, preparation of the rooms for occupancy, maintaining the occupancy Register and collecting and depositing the rent as per the directions of the company. The Caretaker-cum-Cook shall arrange for the washing of all the bed sheets, napkins, linen etc for which rates shall be fixed by the company from time to time.

4) The Caretaker-cum-Cook shall be responsible for the proper up keeping of all the furniture, fittings, utilities, utensils etc in the Transit House and shall timely inform the company about the damage if any for proper rectification/replacement.

B. PERIOD OF CONTRACT:

Period of contract will be from 05.04.2009 to 31.03.2010

C. RATES

The rates are to be quoted as follows in the enclosed format.

1) For Security Arrangements in HOC Township

Rate per guard per month.

2)For providing a Caretaker-cum-Cook at HOC Transit House

Rate per month.

The rate should be inclusive of all duties etc, as applicable and the benefits extended to the personnel engaged viz; leave, holiday payment, compensation, bonus, Sunday wage, medical benefits etc. and also other benefits under Contract Labour (Regulation & Abolition) Act 1970 or any other legislation/rules applicable or any settlement applicable to the contact labours from time to time. The contractor shall be responsible for payment of wages not less than the minimum wages prescribed by the competent authority for the category of personnel engaged by him from time to time. The rate should also include the remittance under EPF, ESI or under any other labour legislations or rules applicable to the contract labours.

Service tax as applicable will be paid extra provided the contractor has a valid service tax registration with Central Excise.

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D. PAYMENT TERMS

The bills supported with the details of personnel engaged and recovery schedule of EPF & ESI will have to be submitted on a monthly basis. The contributions payable in respect of the personnel engaged under EPF & ESI and other applicable laws will be deducted by HOCL from the bills of the Contractor and will be remitted to the authorities concerned. Other taxes, levies, duties etc. as applicable also will be deducted from the bills.

E. EARNEST MONEY DEPOSIT

The offer should be accompanied with an EMD of Rs.10000/-( Rupees Ten Thousand Only). EMD can either be remitted by way of cash at Company’s Finance Department or by way of a Demand Draft drawn in favour of HOCL, Ambalamugal payable at State Bank of India, Ambalamedu Branch.

F. AGREEMENT

The successful tender has to execute an agreement with the company, in the prescribed format before commencement of the contract. The format of the agreement is attached with the tender and it forms a part of the tender.

G. SECURITY DEPOSIT

The successful tenderer has to deposit an amount equivalent to 7.5% of the tender value as Security Deposit before commencement of the work. The Security Deposit can be paid by DD, or in the form of a Bank Guarantee or FDR duly pledged in favour of HOCL. Alternatively Security Deposit can be deducted from the running bills of the contractor at the above rate. EMD remitted shall be treated as part of security deposit.

H. GENERAL

1) This Tender Notice is to be read in conjunction with the “HOCL General Conditions of Contract” (available on Website-www.hoclkochi.com) and the conditions therein shall be binding on the bidder.

2) All the pages of this Tender Notice are to be signed by the bidder and to be submitted along with the quotation.

3) Late and incomplete quotations will be rejected.

4)Quotations will be opened in the presence of the bidders present at 16.00 Hrs on 26.03.2009 at HOCL Training Centre, Ambalamugal.

(K.K.VIJAYAKUMAR)

DY.GENERAL MANAGER (P&A)

NB :-This is a limited tender floated to the parties in our vendor list. Other parties responding against this notification will be considered for inclusion in our vendor list for future requirements.

HINDUSTAN ORGANIC CHEMICALS LIMITED

(A Govt. of India Enterprise)

COCHIN UNIT, AMBALAMUGAL

ERNAKULAM DIST. , KERALA STATE.

SUB :- QUOTATION FOR SECURITY ARRANGEMENT IN HOC TOWNSHIP AND PROVIDING CARETAKER-CUM-COOK AT HOC TRANSIT HOUSE

REF:- TENDER NOTICE NO P&A//TS/SEC/2009/ 934 DATED 21.03.2009

Sl.
No. / Specification of Work / Rate per month (Rs.)
In Figures / In Words
01. / For Security arrangements in HOC Township (Rate per guard per month)
02. / For providing a Caretaker-cum-Cook at HOC Transit House (Rate per month)

Enclosed

1) Tender Notice No.P&A/TS/SEC/2009/934 dtd. 21.03.2009 signed on all the pages.

2) Demand Draft / Cash Receipt No……………………dtd…………….. towards EMD.

PLACE: SIGNATURE :

DATE: NAME OF THE BIDDER :

FULL ADDRESS :