MID-STATE SPECIAL EDUCAITON
EXECUTIVE COMMITTEE MEETING
August 25, 2009
Mr. Mike Kelly, Chairperson, called the meeting to order at 10:00 a.m. at the Mid-State Special Education Office in Taylorville, Illinois.
MEMBERS PRESENT:
Mr. Wes Wells, Morrisonville; Dr. Gregg Fuerstenau, Taylorville; Ms. Lynda Irvin, Edinburg; Dr. David Lett, Pana; Mr. Bob Pritchett, South Fork; Mr. Scott Doerr, Nokomis; Mr. Jeff Strieker, Bond County; Mr. Doug Slover, Brownstown; Ms. Deb Philpot, St. Elmo; Mr. Rich Well, Vandalia; Ms. Barb Shute, Ramsey; Mr. Michael Kelly, Carlinville; Ms. Connie Woods, Panhandle; Mr. David Powell, Hillsboro (arrived late); Mr. Chad Allison, Litchfield.
PRESENTATION OF PROXIES:
None.
MEMBERS ABSENT:
Mr. Mike Gauch, Mulberry Grove.
OTHERS PRESENT:
Ms. Alison Boutcher, Director; Ms. Brenda Patrick, Assistant Director, Christian Region; Ms. Angela Armour, Assistant Director, Montgomery County/Carlinville Region; Ms. Joyce Carman, Assistant Director, Bond/Fayette Region; and Mrs. Tammy Hadley, Secretary/Recorder.
Visitors: John Renken, Architect for Fitch-Fitzgerald, Inc.
CONSENT AGENDA:
Presented for review and approval:
· Public FY10 Budget Hearing Minutes and Regular Session Minutes from July 28, 2009.
· Recommendation for destruction of Executive Session audio recordings older than 18 months.
· Payables – monthly bills list for August totaling $99,164.96.
· Statement of Position – as of July 31, 2009, the fund balance for MSSE was $713,750.94
· Receipts vs. Expenditures – Ms. Boutcher presented the July receipts vs. expenditures as well as the projections for August.
Motion to approve all items on the consent agenda as recommended: Dr. Fuerstenau; second, Mr. Strieker. Roll call yielded 14 yeas, 0 nays. Motion carried.
DIRECTOR’S REPORT:
Update on Office Building Construction – Mr. Renken presented an update on the progress of the building construction noting one change order in the amount of $2,000.00 for the encapsulating of the asbestos in the ceilings of the mechanical rooms outside each unit. The ChrisMont portion of the building is complete with students beginning classes August 25th. The asbestos abatement ran over a few days; however both contractors are working well to coordinate the demolition and new work.
Update on ARRA IDEA Grant – Ms. Boutcher reported that both ARRA grants, IDEA Part B Flow-Through and Part B Pre-School, had been submitted. She provided copies of district payment schedules and subgrants and, based on information received from our grant coordinator at ISBE, explained which items could be purchased now and which items had to wait for final approval of the grants.
Report from Special Education Directors’ Conference – Ms. Boutcher presented highlights from the 2009 Directors’ Conference.
Update from Administrative Go-Forward – Ms. Boutcher presented a summary of the administrators’ team meeting, Administrative Go-Forward FY10.
New MSSE Website – Ms. Boutcher explained some of the new features of the now functional MSSE website.
UNFINISHED BUSINESS:
None.
NEW BUSINESS:
First Reading: Corrections on Policy Language – Ms. Boutcher presented the following policies corrections for a first reading:
· 2:240 Policy Adoption and Dissemination
· 3:50 Administrative Personnel Other Than the Special Education Director
· 5:10 Equal Employment Opportunity and Minority Recruitment
· 4:100 Insurance Management
· 5:30 Hiring Process and Criteria
· 5:60 Expenses
· 5:80 Court Duty
· 5:100 Staff Development Program
· 5:150 Personnel Records
· 5:185 Family and Medical Leave
· 5:200 Terms and Conditions of Employment and Dismissal
· 5:210 Resignations and Retirement
· 5:250 Leaves of Absence
· 5:270 Employment At-Will, Compensation, and Assignment
· 5:290 Employment Termination and Suspensions
· 5:300 Schedules and Employment Year
· 5:330 Sick Days, Vacation, Holidays, and Leaves
Motion that the first reading was held: Mr. Slover; second, Ms. Philpot. Voice vote was unanimous. Motion carried.
Quote from Wareham’s Security – Ms. Boutcher presented a quote from Wareham’s Security for work at the new office building:
· Touch pad security system with 3 motion detectors and 2 sirens - $1495 plus $20 per month monitoring.
· Front door access control. Electric lock with push to release button in reception area - $885, installed.
· REQUIRED PER HEALTH/LIFE/SAFETY: 4 Firelite 12vdc strobes; 1 in conference room, 1 in break room and 1 in each of the 2 public restrooms, interconnected to the existing fire alarm system - $580, installed.
· REQUIRED PER HEALTH/LIFE/SAFETY: 1 strobe in new ChrisMont conference room - $145, installed
· Grand Total = $3105
Motion to accept quote as recommended: Mr. Slover; second, Ms. Irvin. Roll call yielded 15 yeas, 0 nays. Motion carried.
DISCUSSION:
The next monthly meeting is scheduled for Tuesday, September 22, 2009, at 10:00 a.m. at the Mid-State Central Office in Taylorville.
The Governing Board Meeting is scheduled for Thursday, August 27, 2009, at 6:30 p.m. at Oak Terrace Resort in Pana.
The Principals’ Workshop is September 18, 2009 at LLCC in Litchfield.
ADJOURNMENT:
Motion to adjourn at 10:45 a.m.: Ms. Irvin; second by Ms. Shute. Voice vote was unanimous. Motion carried.
Following adjournment the Policy and Finance Committees set their next meetings:
The Policy Committee will meet prior to the September 22nd MSSE board meeting at 9:15 a.m.; and the Finance Committee will meet following the September 22nd MSSE board meeting with a working lunch.
Respectfully submitted,
Mrs. Tammy Hadley, Recorder
Mr. Mike Kelly, Chairman Date
Mrs. Tammy Hadley, Secretary Date
MSSE Minutes 2009.08.25