Contents
Starting Publisher
EXTRA FOR EXPERTS
Step-by-Step 1.1
EXTRA FOR EXPERTS
TIP
Creating Business Information Sets
Step-by-Step 1.2
Saving a Publication
EXTRA FOR EXPERTS
TIP
Step-by-Step 1.3
Modifying a Publication
EXTRA FOR EXPERTS
Step-by-Step 1.4
Changing the Font and Color Scheme Pages
EXTRA FOR EXPERTS
Step-by-Step 1.5
Inserting a Building Block Pages
EXTRA FOR EXPERTS
Step-by-Step 1.6
Using Design Checker
Printing a Publication
EXTRA FOR EXPERTS
Closing a Publication Page
Step-by-Step 1.7
End of Chapter Review Pages
Lesson 1: Microsoft Publisher Basics: Summary
Lesson 1: Microsoft Publisher Basics: Vocabulary Review
Lesson 1: Microsoft Publisher Basics: Review Questions
FILL IN THE BLANK
TRUE / FALSE
WRITTEN QUESTIONS
Lesson 1: Microsoft Publisher Basics: Projects
PROJECT 1–1
PROJECT 1–2
Lesson 1: Microsoft Publisher Basics: Critical Thinking
ACTIVITY 1–1
ACTIVITY 1–2
ACTIVITY 1–3
Starting Publisher
To start Microsoft Office Publisher 2010, click the Start button, point to All Programs, click Microsoft Office, and then click Microsoft Publisher 2010. Microsoft Publisher opens showing the Available Templates window, as shown in Figure 1–1. Templates are grouped by category, such as Calendars and Greeting Cards, and can be found in the middle pane of the window. Each category can be further divided by subcategories. You may need to scroll to see all of them. The left pane of the window displays the File menu commands. Notice that the New command is selected by default. If you do not need to create a new document but instead need to open an existing document, you can click Open on the File menu instead. Notice also that you can click Recent on the File menu to gain easy access to recently opened Publisher documents.
EXTRA FOR EXPERTS
Templates are both installed and online. You can choose to view both installed and online templates or just one or the other by clicking the list arrow in the top-left corner of the Available Templates window.
FIGURE 1–1 Available Templates window
Step-by-Step 1.1
1. Click the Start button
to open the Start menu.
2. Point to All Programs to open the All Programs menu.
3. Click Microsoft Office.
4. Click Microsoft Publisher 2010 to start the program, and then leave the program open for the next Step-by-Step.
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Publisher makes it easy for you to get started on a project right away. If you know the type of publication you want to create, simply click a category in the Available Templates window, and then click a template in the middle pane. Once you click a category, the right pane appears in the window. This pane shows a thumbnail image of the selected template at the top of the pane and options to customize the template below. Figure 1–2 shows the Banded newsletter template selected from the Newsletters category. Notice the options below the thumbnail preview for customizing the template. For example, you can change the color scheme or the font scheme. Keep in mind; you do not have to use a template. There are several blank templates available at the top of the window for you to design your own publications. When you are ready, click the Create button to close the Available Templates window and open the new publication.
FIGURE 1–2 Banded newsletter template preview
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Once you click the Create button in the Available Templates window, the template opens in the document window as a new publication. As shown in Figure 1–3, the document window includes the title bar at the top of the window. The title bar displays the document name and the control buttons for restoring, maximizing, minimizing, or closing the window.
The Quick Access Toolbar is directly to the left of the title bar. It includes buttons for frequently used commands, such as Save and Undo. Below the title bar is the Ribbon . The Ribbon includes all of the buttons and options available for working in Publisher. Buttons are categorically arranged by tabs. For example, the Insert tab includes all of the available options for inserting objects into your publication. Buttons are placed in groups within each tab. To the left of the publication is the Page Navigation Pane . It includes thumbnail images of each page in the publication. Notice in the figure, there are four pages to the Banded newsletter and the first page is selected in the Page Navigation Pane. You can view another page in the publication by clicking the corresponding thumbnail image in the Page Navigation Pane. The status bar is at the bottom of the document window. It displays the number of pages in the document, a zoom slider for changing the page magnification and buttons for changing the view to a single page view or a two-page spread view.
EXTRA FOR EXPERTS
You can add new pages to a publication by clicking the Insert tab on the Ribbon, and then clicking the Page button in the Pages group. The new page thumbnail appears in the Page Navigation Pane. You can also delete pages by right-clicking them in the Page Navigation Pane, and then pressing Delete.
FIGURE 1–3 Microsoft Publisher window
TIP
You can click the Show Whole Page button in the lower-right corner of the document window to view the entire page. This is useful if you have zoomed up or down and want to view the entire page with one click of the mouse.
Creating Business Information Sets
A business information set is a collection of information about an individual, such as name, company name, address, telephone number, e-mail address, and so on. Business information sets are stored in Publisher and are associated with templates; the information in the set is automatically plugged into templates that call for them. For example, imagine you are creating a brochure that requires your return address. The required information for your return address is pulled from the business information set and plugged into the template, saving you time and effort. You can create business information sets using the Edit Business Information command on the Business Information menu in the Text group of the Insert tab. Figure 1–4 shows the Business Information dialog box. From this window, you can edit the existing business information set, create a new business information set or delete a business information set. If you create more than one business information set, it is a good idea to assign a descriptive name to each, such as “Personal” or “Work.” When you choose a new template, you can pick from a list of business information sets (if you have created more than one) in the Available Templates window before clicking Create.
FIGURE 1-4 Business Information dialog box
Step-by-Step 1.2
1. Select the Business Cards category in the Available Templates window, and then click PhotoScope in the Installed Templates subcategory, as shown in Figure 1–5.
FIGURE 1–5 PhotoScope template selected
2. Click Create.
3. On the Ribbon, click the Insert tab.
4. In the Text group, click Business Information, and then click Edit Business Information, as shown in Figure 1–6.
FIGURE 1–6 Creating a business information set
5. In the Individual name text box of the Create New Business Information Set dialog box, type Maryann Lockhart.
6. In the Job position or title text box, type Technician.
7. In the Organization name text box, type Lawson Electronics.
8. In the Address text box, type
1218 Albany Street
Anderson, IN 46011
9. In the Phone, fax, and e-mail text box, type
Phone: 812-555-9213
Fax: 812-555-9211
E-mail:
Bookmark Title:
Top of Form
Bottom of Form
10. In the Business Information set name text box, highlight Custom 1, type Work Information, and then compare your dialog box to Figure 1–7.
FIGURE 1–7 Create New Business Information Set dialog box
11. In the Create New Business Information Set dialog box, click Save, click Update Publication, and then leave the file open for the next Step-by-Step.
Saving a Publication
When you create a new publication, you'll want to name it and save it to your hard drive. To save a new publication you can simply click the Save button on the Quick Access toolbar or use the Save command on the File menu. The Save As dialog box will appear prompting you to name your publication and save it to a specific location. If you do not assign a descriptive name to your publication, it will retain its default name “Publicationl”. Each successive publication that you create will be assigned the next successive number, such as “Publication2”, “Publication3”, and so on. As you work on the publication, you should continue to save your work often. Once a publication has been named and saved, the Save command will update the latest version.
EXTRA FOR EXPERTS
You can customize the Quick Access toolbar by adding more buttons to it. Click the Customize Quick Access Toolbar list arrow, then select a command from the menu.
TIP
You can also use the Save As command to save an existing publication with a new name. This allows you to duplicate your publication, apply a new name to it, and make any necessary modifications to the copy.
Step-by-Step 1.3
1. On the Ribbon, click File, and then click Save As. The Save As dialog box appears.
2. Type New Card solution, in the File name text box.
3. Click Save, then compare your screen to Figure 1–8.
FIGURE 1–8 Saved publication
4. Leave the file open for the next Step-by-Step.
Modifying a Publication
is often a good place to start when creating a publication. Publisher offers numerous ways to modify a publication and to customize it to meet your needs. You can add, delete, move, rotate, and scale text boxes and graphics. Publisher supplies you with basic shape tools and clip art so that you can create simple graphics from scratch. You can also add your own graphics and photographs to a publication. Modifications are made using options on the Ribbon. Most companies use their logo on all business publications for consistency and brand recognition. A logo is a symbol that is designed to help customers remember a business and its products. In Publisher, you can create your own logo from scratch, from clip art, or use one created in another software program.
EXTRA FOR EXPERTS
You can add your own company logo and tagline or motto to your publication in the Create New Business Information Set dialog box.
Step-by-Step 1.4
1. Right-click the logo in the bottom-right corner of the business card, and then clickDelete Object.
2. On the Ribbon, click the Insert tab, if necessary, and then click Clip Art.
3. In the Clip Art task pane on the right, click the Results should be list arrow, and then make sure that the All media types check box is checked.
4. In the Clip Art task pane, click the Include Office.com content check box, if necessary.
5. In the Clip Art task pane, type Electronics in the Search for text box, and then click Go.
6. Scroll down in the task pane until you see the green television image, as shown in Figure 1–9, and then click the green television image. If you do not see the green television image, feel free to choose another similar image that you like. The clip art image is centered horizontally and vertically on the business card and remains selected. The Format tab appears on the Ribbon with another tab above it named Picture Tools.
FIGURE 1–9 Green clip art of television
Bookmark Title:
Top of Form
Bottom of Form
7. Close the Clip Art task pane.
8. On the Ribbon, click the Format tab to activate all of the options available for formatting a picture.
9. In the Size group, click the small arrow in the lower-right corner of the Size group to open the Format Picture dialog box.
10. In the Format Picture dialog box, click the Lock aspect ratio check box if it is not already checked.
11. In the Scale section, type 25 in the Height text box, and then press Tab to move the cursor to the Width text box. Note that when you select the Lock aspect ratio box, the Width value will automatically change to match any adjustments made to the Height value, as shown in Figure 1–10.
FIGURE 1–10 Format Picture dialog box
Bookmark Title:
Top of Form
Bottom of Form
12. Click OK, drag the image to the lower-right corner of the business card, and then click anywhere on the screen to deselect the image so that your business card resembles Figure 1–11.
FIGURE 1–11 Formatted clip art
13. On the Quick Access toolbar, click the Save button, and then leave the file open for the next Step-by-Step.
Changing the Font and Color Scheme Pages
Each publication has a color scheme and font scheme built into it. The font scheme is a named set of two fonts used for all of the text elements in the publication. Typically, these fonts work well together and compliment each other. Color schemes are named sets of four colors that also work well together. The font scheme and color scheme can be changed in the Available Templates window when you choose a template and in the Publisher window after a document has been created. The color schemes are found in the Schemes group on the Page Design tab on the Ribbon. Font schemes are also found in the Schemes group and are accessed by clicking the Fonts button.
EXTRA FOR EXPERTS
You do not need to select anything in the publication to change the font or color scheme.
Step-by-Step 1.5
1. On the Ribbon, click the Page Design tab.
2. In the Schemes group, click the Mulberry color scheme.
3. In the Schemes group, click the Fonts button.
4. In the list of font schemes, click the Metro font scheme, or another font scheme of your choice if Metro is not available.
5. Compare your screen to Figure 1–12.
FIGURE 1–12 Business card with new color and font schemes
6. On the Quick Access toolbar, click the Save button. Leave the file open for the next Step-by-Step.
Inserting a Building Block Pages
Just as Publisher provides a collection of templates for creating publications, it also provides building blocks: a collection of designs and text placeholders that can be used to further enhance a publication's appearance and functionality. As shown in Figure 1–13, the Building Blocks group on the Insert tab includes Page Parts, Calendars, Borders & Accents, and Advertisements. Clicking one of these four buttons displays all of the options in that category.
EXTRA FOR EXPERTS
Building blocks have the same color scheme as the current publication. Bookmark Title:
Top of Form
Bottom of Form
FIGURE 1–13 Building Blocks group on the Insert tab
Step-by-Step 1.6
1. Right-click the flower image on the left side of the business card, and then click Delete Object.
2. On the Ribbon, click the Insert tab, if necessary, and then click the Borders & Accents button in the Building Blocks group.
3. Click More Borders and Accents in the list, and then scroll down to the bottom of the Building Block Library.
4. Click Pixel Pattern, as shown in Figure 1–14, and then click Insert.
FIGURE 1–14 The Pixel Pattern building block in the Building Block Library
5. Drag the Pixel Pattern building block to the approximate location shown in Figure 1–15. Resize the building block, if necessary.
FIGURE 1–15 The Pixel Pattern building block in the business card
6. Click another area of the publication to deselect the object.
7. On the Quick Access toolbar, click the Save button. Leave the file open for the next Step-by-Step.
Using Design Checker
When you are working long and hard on a publication, especially a multipage one, you might not catch all of your errors. For example, your publication may have overflow text or an object that is not positioned properly on the page. The Design feature finds and lists potential design problems associated with your publication. To check your publication, click File, then click the Run Design Checker button. Using the Design Checker pane on the right side of your publication, you can select from four different check types: general design, commercial printing, Website, and e-mail. Publisher creates a list of errors that you can opt to fix or leave as is. Some errors can be fixed automatically, while others must be fixed manually.
Printing a Publication
You may print your publication by clicking the File menu, then clicking Print, which opens the Print window. As shown in Figure 1–16, many options are provided in the Print window. You can choose the number of copies and the page range to print. For some types of publications, such as business cards, you have the option to print one copy or multiple copies per page. The Preview window allows you to see how your publication will print before you click the Print button. If you are working in a classroom or lab setting, you may need to click the Printer name arrow to choose a specific printer.