THE CHICAGO COMMUNITY TRUST

FINAL REPORTGUIDELINES AND FORM

As indicated in your grant award letter, The Chicago Community Trust requires your organization to submit a Final Report including narrative and financial information on activities related to the grant. Your submission of theFinalReport is important to the Trust as it is an integral part of our monitoring and evaluation process of your individual grant, or a set of grants, made to support a key strategy or program initiative.

  • Always download the form from our website to ensure you are submitting the most current version of the Final Report form.
  • The Final Report includes a Narrative and a Financial Report, both of which are due on or before the final report due date indicated in your grant record form. Please note that failure to submit the Final Report by the due date will affect your pending, or future, grant application with the Trust.
  • NarrativeReport: Answer all questions directly on the report form. The final narrative report should present a review covering the entire grant period. The successes of your project and the challenges you faced are important to capture in the narrative, since they serve as a valuable learning opportunity for Trust staff and your organization. To this end, the Trust appreciates your candor and thoughtful review of your project experience.
  • FinancialReport: Complete all information requested on the attached form. If there were significant changes to the Project Budget from what was originally proposed, please explain. If there is a positive balance from the grant, please explain the reason. If the organization wishes to use the balance for a purpose related to the original project, please submit a written request to your Program Officer, who will need to approve the use of the balance.
  • Submission of the Final Report is an indication that your project is complete and that all grant funds have been spent. If you anticipate that the project can not be completed by the time the Final Report is due, you must contact your Program Officer prior to the due date to request, in writing, a no-cost extension.
  • If the project was evaluated by an external evaluator, in addition to the attached reports, please include a full report outlining the main questions framing the evaluation of the project and measures used to answer those questions. Include the evaluation findings for each question. Also include references to the data collected and how it was analyzed. Describe any adjustments to the evaluation approach that were made during the evaluation.

For questions about the report, please contact your Program Officer or Grants Management at 312-565-2311 or .

Submit your completed Final Report to .

THE CHICAGO COMMUNITY TRUST

Final Narrative Report

Organization Name:

Grant Number:

Date of this Report:

Grant Purpose:

Grant Amount:

Report Prepared By:

Name:

Title:

Email address:Phone:

1.Organizational Changes - Please state any significant organizational changes, developments or challenges during the grant period that impacted the project or the general operations of your organization. Include all changes to staff, board, service area, population served, project or organization’s budget, and funding sources. If the organizational changes affect the project, explain the impact of the changes on the success of the project.

2.Project Description - Provide a brief description of your project, key goals and strategies. If you modified the project during the grant period, please describe what the changes were and the reasons for the changes.

3. Grant Results- Document the results of your project, using the measures and benchmarks agreed upon with your Program Officer. If you do not have a record of this information, please contact Grants Management. Describe challenges and successes in achieving the project outcomes.

Project Impact:

  1. Outcomes

Outcome 1:

Measure 1a:

Result 1a:

Measure 1b:

Result 1b:

Outcome 2:

Measure 2a:

Result 2a:

Measure 2b:

Result 2b:

Outcome 3:

Measure 3a:

Result 3a:

Measure 3b:

Result 3b:

B. If the project achieved results beyond those originally projected, or faced challenges not yet described, please describe them here.

C. Describe how the grant impacted your organization and/or the community. Include any lessons learned that have influenced or will influence your future work.

D. Describe how the grant was evaluated, by internal or external processes. Please refer to the guidelines on page 1 for additional instruction on projects that are evaluated externally.

E. List and attach any relevant documentation generated through this work.

F. Other feedback or information about your grant, its impact, or evaluation that you would like to share.

4.Publicity

As appropriate, please indicate how the organization publicized the project and/ or recognized the Trust’s support. If your grant was from Searle funds, please submit documentation of how the grant was recognized (such as publicity materials or annual reports).

THE CHICAGO COMMUNITY TRUST

Final FinancialReport

Project Revenue

Sources / Amount
TOTAL

Expenses

Proposed Budget* / Amount Expended By End of Grant Period
Personnel Expenses
Salaries and Wages
Fringe Benefits
Non-Personnel Expenses
Contract Services/Professional Fees
Travel Expenses
Office Space/Lease
Equipment/Supplies
Staff/Board Development
Indirect Costs
Other Expenses
TOTAL / $

*For general operating grants, indicate the line item where the grant was used

Balance of grant funds $______

NOTE: Additional reports or information may be required by the Program Officer.

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