Key Working Relationships:

Business Support Administrators

Unit Manager

Regional Trainers

HR Business Partners

Resourcing Manager

External Stakeholders

Job Scope:

You will assist and support the recruitment and training activity of Danshell, by processing vacancy advertisements, uploading candidates to the Danshell applicant tracking system and supporting the organisation and delivery of training and development activities throughout the company.

You will be key to maintaining candidate engagement once Danshell has offered employment and the transition through to Induction Training.

As part of the HR & OD team, you will also work in line with the HR Strategy to support and develop our Corporate Strategy.

Job Responsibilities:

·  Provide administrative support to the recruitment and training functions. Administer the ATS onboarding and induction process to ensure new starters are processed and trained efficiently through to starting.

·  Using the Danshell applicant tracking systems to process candidates across the Group from employment offer, pre-employment checks (including references) and undertake the administration, co-ordination and support of all training activity throughout the group, including inductions of new starters.

·  Co-ordinate training activities within each region.

·  Manage the HR system as a system administrator.

·  Coordinate and liaise with unit administrators to ensure all relevant information and documentation is correctly verified and uploaded to the Danshell HR Management system.

·  To communicate with colleagues effectively and reliably as part of a team.

·  To carry out administrative duties throughout the recruitment and training process, verifying documentation, filing, creating reports, mail merges, sending of correspondence, processing invoices and managing all non-mandatory training requests in line with our policies and procedures.

·  To contribute to specific projects relating to Human Resources management as appropriate.

·  To produce statistical reports- weekly, monthly and as requested, and disseminate to relevant people in the organisation.

·  To develop positive and effective working relationships with managers, staff and external agencies.

·  Work in liaison with the HR Assistant to:

o  Complete company references.

o  Assist with the recording of up to date immigration status for all employees.

o  Assist with the recording of up to date professional registration and DBS checks for all.

o  Ensure all employee files retained by Support Services are complete and up to date.

o  Participate in auditing the HR files across the Group.

·  Organise all training in line with the regional and organisational training schedule. Ensuring that the training is delivered at the right place, right time, and all associated tasks are completed on time.

·  Maintain the Learning and Development module, ensuring accurate recording of delegate attendance, no shows and cancellations. Up-dating training course aims and outcomes.

·  Undertake all administrative duties for the e-learning provision.

·  Work in partnership with the regional HRBP’s and Trainers and provide support in relation to the training and recruitment activities and provide appropriate administrative support.

This job description should not be seen as all encompassing, and the post holder will be expected to undertake any other responsibilities appropriate to the post as identified by the company.

This job description will be reviewed annually and may be amended in consultation with the post holder to incorporate changing trends.

Each member of staff has a responsibility to ensure that they undertake Continuous Self Development.

Key Components

/ Essentials / Desirable

Qualifications

/ - Equivalent of GCSE Grade C and above / CIPD Qualified Part or Full
Skills and
Knowledge / - Able to liaise effectively with staff and managers at all levels of the organisation.
- Able to demonstrate good organisation skills and attention to detail
- Articulate.
- Able to demonstrate proficiency with various systems and Microsoft applications.
- Experience of working with HR management systems,
- Excellent verbal and written communication skills. / Experience of administration of e-learning packages / platforms

Experience

/ - Proven experience working in administration.
- Experience of working as part of a Human Resources team. / Prior experience in healthcare.
Recruitment / training administration.
Personal Attributes / - Excellent communication and interpersonal skills, with the ability to get things done in co-operation with others, and as part of a team.
- Ability to work under pressure at times and effective at working to deadlines.
- Ability to work autonomously with an eye for details as well as in a team.
- Ability to use discretion and maintain confidentiality.
- Flexibility.
- Proactive, personable and dynamic.