Private & Confidential
NAME
ADDRESS
1
Name
Number
DateEmail
1
Dear NAME
Application for Early Retirement – Approval
Approval as per the Governance Process must be obtained prior to sending this letter
Contact HR prior to sending this letter
Timescale: Send this letter within 4 calendar days of the meeting
Save: Save this letter to the employee’s ePF
I am writing in response to your application for early retirement dated <date> and our recent meeting held on <date> when I notified you of the outcome in respect of your application.
I am please to confirm that your request for early retirement has been agreed. Further, I can confirm that I have given you a copy of the pension estimate prepared by the Council’s Pension Services team and you are aware of the impact of your request on your future LGPS pension benefits.
During the meeting we discussed that you are obliged to give <figure> months notice and we therefore proposed a leaving date of <insert date>. I can now confirm that your last date in service will be <insert date>.
I will notify Payroll and Contract Support Services and Pension Services of your early retirement. Please find enclosed a Retirement and Declaration Options Form which you will need to return directly to Pension Services. Any queries in relation to your pension should be directed to the Pension Services section.
I also enclose an Exit Interview Form which I’d be grateful if you could complete. <I / your line manager> will then arrange to meet with you nearer to your last day to discuss the form before you leave. Your responses will help shape future decision making in the department.
In addition, you will also receive an online Exit Questionnaire which is completed anonymously. The results of the Exit Questionnaire are collated corporately to influence the County Council’s wider employment strategies.
Your P45 Income Tax form and final salary slip will be forwarded to you at the end of the calendar month in which you leave and your final salary will be credited to your bank account / building society in the normal way. This will include any adjustment for annual leave.
I would like to take this opportunity to record my appreciation and thanks for your service and commitment to Hampshire County Council and to wish you well for the future.
Yours sincerely
Full Display Name
Role
Copy:NAME, HR Caseworker
Enclosed:Retirement and Declaration Options Form
Exit Interview Form
1